1. Purpose: The purpose of the preliminary plan is to provide the village with sufficient information to evaluate a proposed development at an early stage in the process in order to permit alterations in plans as may be required prior to the developer incurring large expenditures in the preparation of the final development plan.
2. Application: In addition to the requirements of subsection
5-6-14-1(D) of this chapter, applications for preliminary plan approval shall contain the following:
a. Location And Description Of Property: Location and legal description of property by county, township, section number, development (with block and lot numbers), place or locality name as applicable shall be specified, and in case of unsubdivided properties, location on roads by which property is reached.
b. Information As To Ownership:
(1) Name, address and telephone number of the legal owner, beneficial owner or owners and any persons enjoying options or rights to acquire the property.
(2) Title insurance commitment or policy, including access endorsement, dated within sixty (60) days of the date of the application submittal, and a sworn statement of any changes to legal or beneficiary ownership or any contracts, options, leases and/or easements, licenses or covenants granted or reserved subsequent to the date of the title commitment or policy.
(3) A copy of the recorded instruments granting, conveying or reserving any existing legal rights of way or easements affecting the property.
(4) A copy of the instruments creating any covenant affecting the property.
(5) The applicant shall have an affirmative obligation to provide, without request from the village, updated information as any of the above described information may change between the time of submittal and the approval and execution of the final development plan.
c. Applicant's Representatives: Name, address and telephone number of engineer, surveyor and other professionals and technicians responsible for surveys and for plan design, legal representation, and any other representation of the applicant.
d. Preliminary Analysis And Inventory: Preliminary inventory and analysis of the site and surrounding properties, for a distance of not less than one thousand feet (1,000'). To the extent that they relate to the site, such inventory and analysis shall consider topography; soils and geology; waterways, wetlands and drainage; vegetation; wildlife; historic features; adjacent land uses and zoning; utilities and related easements; riding trails, roadways and traffic circulation; and other information critical to an understanding of the capability of the site to accommodate the proposed development. Aerial photographs may be required by the plan commission.
e. Preliminary Plan Proposals: Preliminary plan proposals which shall include alternatives therefor, describing proposed uses and densities; general parking and circulation layout; water supply, wastewater and storm water management; conservation and landscaping; ownership and maintenance concepts, site lighting; and other features that characterize the proposed development.
f. Basic Facts And Proposals: Basic facts and proposals pertaining to the property, including:
(1) Size of tract in acres or existing lots, if any, in square feet.
(2) Gross lot area, net lot area and zoning lot area for each lot within the development, plus minimum, average and maximum gross lot area for the development as a whole.
(3) Areas to be preserved as public or private open space.
(4) Number and area of parcels of land intended to be dedicated, conveyed or reserved for public use, and the conditions proposed for such disposal and use.
g. Plan Submission Requirements: The preliminary development plan shall be submitted in the following manner:
(1) Plan Scale: The preliminary development plan shall be drawn at a scale suitable to the project involved. Unless otherwise determined by the village engineer, a scale of one hundred feet to the inch (100' = 1") shall be used. Drawings shall be oriented so that north is at the top of the sheet, with a north arrow shown. The date of latest revision also shall be shown. The preliminary development plan shall also be submitted in an electronic format prescribed by the village from time to time.
(2) Sheet Identification: Each separate sheet shall be entitled according to its subject matter and identified with the development. Any other appropriate identification of the land, scale, contour intervals, north arrow, date of preparation, including the date of latest revision, etc., shall be included.
(3) Vicinity Sketch: A vicinity sketch or small scale key map of the area surrounding the property to be developed shall be included.
A. Every preliminary development plan shall show clearly the extent and condition of the property which is included in the development plan, together with sufficient information with respect to existing conditions in adjoining properties for a distance of not less than one thousand feet (1,000') from the proposed development which will enable proper determinations to be made as to the suitability of the proposed development.
B. The boundary of the property shall be shown by bold lines. The bearing and distance of each course in the boundary outline shall be provided.
C. The true relationship between the boundary of the property and the right of way of existing roads upon which it may border, together with the location of existing improvements in such right of way shall also be provided. Existing permanent buildings shall be shown.
D. The relationship between the property and the village coordinate system.
(5) Additional Information:
A. The names of owners of unsubdivided and subdivided property within two thousand feet (2,000') of the boundaries of the proposed development, but not more than two hundred fifty feet (250') beyond the boundaries of the village.
B. The location, name and present width of right of way and paving or improved surfacing for all adjacent roads, streets and alleys, including those intersecting any road or street that bounds the property.
C. Identification by block and lot number of recorded lots or parcels immediately adjoining the subject property.
D. The location, width and type of use of any existing roads, rights of way, easements or other special purpose areas, including riding trails, within the property, or immediately adjacent thereto, together with the location of any towers, poles or other structures in connection with electric transmission lines, and communication systems.
E. Approximate location of any existing underground facilities, sewers, culverts, water mains, storm drains, gas or oil transmission lines, etc., within the property or immediately adjacent thereto, with pipe sizes and directions of slope.
F. Existing topography showing contours at two foot (2') intervals for land that slopes more than two percent (2%) or one foot (1') intervals for land that slopes less than two percent (2%), together with drainage channels, streams, springs, swamps, rock outcrops, buildings, wooded areas or other features likely to affect the plan. All contours shall be on USGS datum and shall be determined from current field data or aerial photography. If any part of the proposed subdivision is subject to flooding, a line indicating the water surface elevation of the 100-year flood shall be shown on the drawing.
G. The plan commission may allow the omission of contours from plans of those development plans which do not require the installation of on site drainage retention or detention; provided that each plan from which contours are omitted shall be accompanied by a surveyor's certification that no part of the proposed development consists of flood hazard areas.
(6) Preliminary Landscape Plan: A general depiction of proposed landscaping plan required by subsection (B) of this section shall be provided. In addition, to assist in the overall planning procedure and location of proposed improvements, existing tree growth and ground cover within a proposed development shall be identified and located in accordance with the following categories:
A. Undisturbed Areas: Within areas which will not be disturbed by construction of improvements, tree growth shall be designated only by an outline of the forested areas. The various tree species within forested areas and freestanding trees shall be designated.
B. Disturbed Areas: Within areas to be disturbed by construction of improvements, a tree inventory shall be made showing the location, size and species of all trees over ten inches (10") in diameter as measured at a point two feet (2') above natural ground. Existing ground cover in all areas to be disturbed by construction shall be delineated.
The above required inventories shall be prepared by a practicing arborist or landscape architect. All plants will be designated using their English names.
(7) Preliminary Development Plan: The preliminary development plans shall show, superimposed upon the drawing of the property outlines and its existing features, a graphic representation of the development which is being proposed for approval. The items to be shown, as applicable in each case, include the following:
A. General Site Plan Data: Site plan data shall be compiled to identify: net site area; projected density, total floor area; floor area ratio; ground coverage of buildings; impervious surface coverage; maximum building height; numbers of buildings by building type; and subcategories of data of each type of land use, if mixed use is proposed for the site.
B. Existing Zoning And Uses: Existing zoning districts and current use of the land on the site and on adjacent property.
C. Layout Of Streets: Details showing right of way and pavement widths, proposed street names (unless the street is an extension of an already named street, in which event that name shall be used) and showing proposed through streets extended to the boundaries of the development.
D. Layout, Numbers, And Dimensions Of Proposed Lots, Building Envelopes, And Uses: Layout, numbers and typical dimensions of any subdivided lots and building locations to the nearest foot; and the proposed land use for each lot, parcel, or tract.
E. Setbacks: Proposed setback lines and dimensions.
F. Proposed Buildings: All proposed buildings, indicating their use, height, number of units or floor area, and building materials.
G. Open Space Areas: Areas other than street right of way intended to be dedicated or reserved for open space or other public use and showing the approximate area in acres of open space areas.
H. Sidewalks And Pedestrian And Riding Trails: Pedestrian facility information including: dimensions of all sidewalks and pedestrian and riding trails.
I. Parking And Loading: Parking and loading information including: number of parking/loading spaces required and provided; dimensions of all spaces and maneuvering aisles; number and location of barrier free parking spaces; pavement details for all proposed parking and loading areas; and proposed methods of screening.
J. Location And Screening Of Waste Receptacles: Location of waste receptacle(s) and proposed method of screening. All dumpster enclosures shall be designed to be compatible with the building architecture.
K. Screening And Ground Mounted And Rooftop Mechanical Equipment: The proposed method of screening for all exterior mechanical equipment shall be shown on the building elevations (if rooftop) or the site plan (if ground mounted). All screening shall be designed to be architecturally compatible with the building.
h. Additional Information: Such other information as may be required by the plan commission or board of trustees.
3. Notification Of Neighboring Property Owners:
a. All property owners within two thousand feet (2,000') of the boundaries of the tract of land being considered for development, but not more than two hundred fifty feet (250') beyond the boundaries of the village, shall be notified by the applicant in person or by certified mail a minimum of fifteen (15) days prior to the plan commission hearing on the preliminary plan.
b. In addition, at least fifteen (15) days prior to the plan commission hearing, a two foot by three foot (2' x 3') notice thereof, including such information as shall be described in the application form, shall be posted by the applicant in plain view on the road or street frontages of the property for which the application has been filed.
c. Notice of the plan commission hearing shall be submitted by the village clerk for publication in a newspaper of general circulation in the village at least fifteen (15) days and no more than thirty (30) days prior to the date of the plan commission hearing.
d. Prior to the opening of the plan commission public hearing, the applicant shall present to the village attorney or special counsel a sworn statement that notice as required herein was given by the applicant to the persons at the addresses shown on a list to be attached to the sworn statement.
4. Staff Review: If an application for preliminary plan approval is determined to be complete, as provided in subsection
5-6-14-1(D) of this chapter, the application for preliminary plan approval shall be reviewed by the village engineer, the village planner and the village attorney or special counsel (hereinafter "staff"). Staff shall, submit a report or reports thereon to the plan commission within fourteen (14) days after the determination of completeness. Staff may post the application and preliminary plan on the village website so as to engender public comment.
5. Plan Commission Review And Action:
a. The plan commission shall review the preliminary development plan at its next regularly scheduled meeting following receipt of the report or reports from staff, unless such time is extended by mutual consent, and shall recommend to the board of trustees the approval, with or without conditions, or disapproval of the preliminary development plan.
b. The plan commission may permit any applicant to make any changes or additions as may be required by the plan commission prior to submission of its recommendation to the board of trustees.
c. The recommendation of the plan commission shall be in writing, shall state the basis for the recommended action, and shall report on:
(1) The conformity of the preliminary development plan with the village's comprehensive plan;
(2) The conformity of the preliminary development plan with the purposes, objectives, standards and criteria of this title, including specification of any variances requested;
(3) The Illinois department of conservation's endangered and threatened species consultation; and
(4) The report of the soil conservation district.
d. If the recommendation of the plan commission on the proposed development plan is for disapproval, the plan commission shall furnish the applicant with a written statement of the reasons for such disapproval, forwarding a copy of said statement to the board of trustees. Such disapproval does not constitute rejection.
e. After action on the preliminary development plan by the plan commission, the plan commission shall file with the village clerk one copy of the proposed development plan, together with the recommendation of the commission. The village clerk shall submit the development plan and recommendation of the commission to the board of trustees.
6. Board Of Trustees Review And Action:
a. At its next regularly scheduled meeting following receipt of the proposed preliminary development plan and the recommendation of the plan commission, the board of trustees shall consider the development plan and the commission's recommendation in accordance with the purposes, objectives, standards and criteria of this title. The board of trustees shall then approve the preliminary development plan, with or without conditions, or disapprove it.
b. Upon disapproval of the preliminary development plan by the board of trustees, the board of trustees shall return the development plan to the applicant and the plan commission with a written statement setting forth the reasons for said disapproval. Once deficiencies are corrected, the applicant may resubmit the preliminary development plan to the village clerk for referral to staff and the plan commission, in accordance with the procedures set forth in this title, without additional filing fees.
c. If the proposed preliminary development plan is approved by the board of trustees, the original and one print or copy of the plat shall be endorsed by the board of trustees as follows:
This development plan and accompanying documents has received preliminary approval by Resolution of the Board of Trustees of the Village of Barrington Hills, and the Plan Commission is now ready to receive the final development plan for consideration.
BOARD OF TRUSTEES OF THE VILLAGE OF BARRINGTON HILLS
The village may post the approved preliminary development plan on the village web site or otherwise make the same publicly available for comment.
7. Authority To Proceed With Final Development Plan: Receipt by the applicant of the copy of the endorsed preliminary development plan together with the approval of the board of trustees, shall constitute authority for the applicant to proceed with the final development plan.
8. Time Limit On Submission Of Development Plan: After approval of the preliminary development plan by the board of trustees, the applicant shall, within twelve (12) months thereafter, submit an application for final development plan approval. If a phasing plan was approved as part of the preliminary development plan, the applicant may submit a final development plan constituting only that portion of the approved preliminary development plan which he proposes to develop at the time, provided that such portion conforms in all respects to the preliminary development plan. If final development plan covering all portions of the preliminary development plan is not submitted within twenty four (24) months after the date of approval of the preliminary development plan by the board of trustees, the preliminary development plan shall be resubmitted according to the regulations of subsection
5-6-14-1(D) of this chapter.
(B) Final Development Plan:
1. Purpose: Upon approval of the preliminary development plan, an application for final development plan approval may be filed to fully describe the proposed development, including final engineering.
2. Application: In addition to the requirements of subsection (A) of this section, applications for final development plan approval shall contain the following:
a. Date: The date of preliminary development plan approval and identification of any changes from said approved development plan.
b. Drawing: The final development plan shall be clearly and legibly drawn in black ink upon tracing cloth or Mylar to a scale of one inch equals one hundred feet (1" = 100') or larger from an accurate survey. All notations of distances, bearings and labels shall have a minimum height of one-tenth inch (1/10"). It shall be drawn on one or more sheets whose maximum dimensions shall not exceed twenty four inches by thirty six inches (24" x 36"). If more than two (2) sheets are required, an index sheet of the same dimensions shall be filed showing the entire plan on one sheet and the component areas shown on the other sheet or sheets. The drawing shall be oriented so that north is at the top of the sheet. The final development plan shall show:
(1) Boundary lines with accurate distances and angles or bearings.
(2) Municipal, township or section lines accurately tied to lines of the subdivision by distances and angles and the description of any section corner monuments.
(3) The relationship between the property and the village coordinate system.
(4) Correct legal description of the land embraced in the development plan, showing the township and range in which such land is situated. If there is any excepted parcel within the development plan boundary, it must be accurately described by metes, bounds and courses.
(5) Lines of all proposed streets and alleys with their widths and names.
(6) Accurate outline of any portions of the property intended to be dedicated or granted for public use.
(7) Line of departure of one street from another.
(8) Names and widths of adjoining streets and alleys.
(9) Building setback lines.
(10) Location of all easements, labeled for their intended uses.
(11) All dimensions, both linear and angular, necessary for locating the boundaries of the lots, streets, alleys, easements and other areas for public or private use. Linear dimensions are to be given to the nearest one one-hundredth of a foot (1/100').
(12) Radii, arcs or chords, points of tangency and central angles for all curvilinear streets and radii for rounded corners.
(13) Location of all required monuments and their descriptions.
(14) Name of the development, scale of the plan, true north point, the name of owner or owners, of applicant, if different, and date of preparation, including the date of the latest revision.
c. Final Landscape Plan: A landscape plan shall be prepared by a practicing landscape architect in accordance with the standards in subsection (A)2g(6) of this section and contain the following information:
(1) Plant name, both Latin and English.
(3) Number of plants in any one location.
(4) Total number of plants to be provided.
d. Improvement Plans: Improvement plans showing street profiles for each new street and all drainage improvements in the proposed development shall be submitted in accordance with the standards of sections
6-4-3 and
6-4-4 of this code. However, in cases where grades of streets involved are already established, such improvement plans may not be required if determined by the village engineer to not be necessary. All plans shall be prepared under the supervision of a registered professional engineer whose experience and educational background is civil engineering. Plans submitted for the improvements shall contain the following minimum information:
(1) Title or cover sheet.
(2) Large scale location map showing the general area of the development.
(3) General notes as required.
(4) Typical street sections.
(5) Summary of quantities with a per sheet breakdown.
(6) Layout plan, if required, for clarity.
(7) Plan and profile sheets, scale one inch equals fifty feet (1" = 50') H, one inch equals five feet (1" = 5') V or one inch equals twenty feet (1" = 20') H, one inch equals two feet (1" = 2') V.
(9) Erosion control details.
(10) Special construction details, as required.
(11) Cross section sheets.
(12) Standard construction details as required.
(13) Floor plans and elevations for all existing and proposed buildings.
(14) A site lighting plan.
(15) Perspective drawings of the proposed structures.
Plans shall be prepared in ink on twenty four inch by thirty six inch (24" x 36") linen or Mylar sheets conforming to federal aid standards and shall be submitted in an electronic format as prescribed by the village from time to time.
e. Designation Of Existing Or Proposed Streets: Designation of existing or proposed streets to be used during construction of the proposed development.
f. Topographic Overlay: A surface water drainage plan and topographical map (referred to as "the topographic overlay") in accordance with 765 Illinois Compiled Statutes.
3. Staff Review: If an application for final development plan approval is determined to be complete, as provided in subsection
5-6-14-1(D) of this chapter, the application shall be reviewed by staff. Staff shall submit a report or reports thereon to the plan commission within twenty eight (28) days after the determination of completeness of the application. The village engineer shall then return the development plan to the plan commission together with a report indicating that plans and specifications and technical details have been checked and found satisfactory or his recommendations for corrections. At any time the final development plan may be posted on the village website or otherwise made publicly available for comment.
4. Plan Commission Review And Action: The plan commission shall review the final development plan at its next regularly scheduled meeting following receipt of the report or reports from staff, unless such period is extended by mutual consent. If the plan commission determines that the final development plan conforms to the approved preliminary development plan and that the final development plan meets all requirements of this title, the commission shall recommend approval of the final development plan, with or without conditions. If the plan commission determines that the final development plan does not conform to this title, then the commission shall recommend disapproval to the board of trustees. The plan commission shall transmit the final development plan and all supporting documents to the board of trustees for consideration at their next regular meeting following plan commission action.
5. Board Of Trustees Review And Action: At its next regular meeting following action on a final development plan by the plan commission and such other bodies as may be required by applicable law, the board of trustees shall consider the final development plan. The board of trustees shall either adopt the recommendations of the plan commission and approve the planned development, with or without conditions, or reject the recommendations of the plan commission and approve or disapprove the planned development, with or without conditions. (Ord. 04-01, 2-23-2004)