This chapter outlines the process to submit and review preliminary plans and the accompanying subdivision improvement plan. The intention is for the definitions and process for application, review, and approval to follow Utah Code Annotated 10-9a-604 et seq.
A. Prior Approvals: If the application requires legislative approvals, such as a zone change, annexation, general plan amendment, right of way or easement vacation, or any other legislative action, the legislative approval shall be completed prior to submittal of the preliminary plan application.
1. The City Council may grant an approval contingent on completion of the subdivision process within a given time frame.
B. Optional Pre-Application Meeting: Prior to submitting a Preliminary Plan, the applicant may request a Pre-Application Meeting to review the Concept Plan with applicable City staff or representatives, as outlined in the prior chapter.
C. Application Provided: The City shall provide, or have available on the City website, each of the following:
1. The Preliminary Plan application.
2. The owner's affidavit.
3. A breakdown of application fees.
4. A copy of the applicable land use ordinance.
5. Complete list of standards required for the project.
6. Preliminary Plan drawings checklists.
D. Submittal: To apply for Preliminary Plan approval, applicants must follow instructions on the form provided by the City and submit all required materials, including:
1. Complete Preliminary Plan application.
3. An electronic copy of all plans in a PDF format.
4. Preliminary and Subdivision Improvement Plan drawings.
5. Payment of all Preliminary Plan fees.
6. All other required details, specifications, information, permits, will-serve letters, and other information as detailed in City Code, City development standards, and any regulations by other applicable jurisdictions.
E. Check For Completeness: The City will review the submission for completeness.
1. If the submittal includes all materials, the City receives the submittal and starts the first review cycle.
2. If the submittal is found to be incomplete, the submittal is returned to the applicant. No review shall commence until the City has made a determination that the application is complete.
F. Water Conveyance Facilities: If the location is within one hundred feet (100') of a water conveyance facility, within twenty (20) calendar days after receipt of the completed application, the City shall notify in writing the Water Conveyance Facility Owner(s) of the Application and request comments related to the following aspects of the water conveyance facility: access, maintenance, protection, safety, and any other issues related.
1. Any Water Conveyance Facility shall have at least twenty (20) days to respond. While the City may provide comments to the applicant before this twenty (20) day window is complete, the Administrative Land Authority shall not grant approval until after at least twenty (20) days after the day on which the City mailed notice to the Water Conveyance Facility.
2. Water Conveyance Facility: Shall mean a ditch, canal, flume, pipeline, or other watercourse used to convey water used for irrigation or stormwater drainage and any related easement for the ditch, canal, flume, pipeline, or other watercourse. See Utah Code Annotated section 73-1-15.5-1b.
G. City Review Time Frame: Within forty (40) days the City shall complete a review of the preliminary plan and subdivision improvement plan, except as follows:
1. Geological Hazard Areas: The review cycle dates restrictions and requirements do not apply to the review of subdivision applications affecting property within identified geological hazard areas.
2. Land Uses: The review cycle number of days only applies to single family, two family, and townhome developments. It does not apply to other land uses, such as commercial, industrial development, or other multifamily development.
H. Determination of Corrections Required: After review, the City will determine if the completed application meets all requirements or requires corrective actions and shall notify the applicant in a written response. This marks the end of the respective review cycle.
1. Application Requires Corrections: If the application is found to require corrections, the City must be specific and cite the ordinance, statute, or specifications that require the modification. Comments shall be logged in an index of requested modifications or additions. The required corrections are sent to the applicant to prepare a resubmittal.
2. Additional Information Required: The City may require additional information relating to the applicant's plans to ensure compliance with municipal ordinances and approved standards and specifications for construction of public improvements.
3. Application Meets All Standards: If the applicant is found to meet all codes, standards, and specifications, the application is forwarded to the Administrative Land Use Authority for review and approval.
I. Application Expiration: An application is expired if the applicant does not respond to a request for corrections by submitting a complete resubmittal within twelve (12) months.
J. Resubmittal: After receiving the list of required modifications or additions, the applicant's resubmittal shall include a written explanation in response to each of the municipality's review comments, identifying and explaining the applicant's revisions or reasons for declining to make the revisions.
1. New Review Cycle: An applicant's resubmittal shall constitute a new review cycle.
K. Check For Completeness: The City shall review the resubmittal to ensure the applicant has responded to each item logged in the index of requested modifications or additions.
1. If the response does not address each item, the City shall return the submittal to the applicant.
L. City Review Of Resubmittal:
1. Time Frame: The time frame to complete the review depends on how quickly the applicant was able to respond to the corrections in full and if the applicant made any material changes.
a. If the applicant responded within forty (40) days, the City has forty (40) days to complete the second review cycle.
b. If the applicant responded after forty (40) days, the City has sixty (60) days to complete the second review cycle.
c. If the applicant made a material change that merits a new review, then the review shall restart at the first review cycle as it relates to the new material.
2. Land Uses: The review cycle number of days only applies to single family, two family, and townhome developments. It does not apply to other land uses, such as commercial, industrial, or other multifamily development.
3. New Corrections: If the City neglected to include a required change or correction in the initial review process, the modification or correction can only be imposed on subsequent reviews if it is necessary to protect public health and safety or to enforce state or federal law.
4. Determination Of Corrections Required: At the end of the City's review, the City shall make a determination of corrections required, if any, as outlined in subsection (H).
M. Fourth Review Cycle: An application for Preliminary Plan and Subdivision Improvement Plan approval shall not exceed four (4) review cycles.
1. Fourth Review: If, after the fourth (4) review cycle the application is found to not meet all required corrections, the application shall be forwarded to the Administrative Land Use Authority for review with a recommendation that the application does not meet all codes, standards, and specification.
a. Appeal: The applicant may appeal this determination as outlined in Utah Code 10-9a-604.2(11), as amended.
N. Application Ready For Approval: If the City determines that the resubmittal is now complete and meets all codes, standards, and specifications, the resubmittal shall be forwarded to the Administrative Land Use Authority to complete the review.
1. If the City finds the resubmittal does not comply with all applicable codes, standards, and specifications, another review letter and index of requested modifications or additions shall be created and sent to the applicant.
a. This shall be provided to the applicant up until the fourth review cycle, at which point the application shall be forward or to the Administrative Land Use Authority for review with a recommendation that the application does not meet all codes, standards, and specification. The applicant may appeal this determination as outlined in Utah Code Annotated section 10-9a-604.2(11), as amended.
O. Dispute Of Determination: If, on the fourth and final review, a municipality fails to respond within forty (40) business days, the municipality shall, upon request of the property owner, and within ten (10) business days after the day on which the request is received:
1. Subdivision Improvement Plan Dispute: For a dispute arising from the subdivision improvement plans, assemble an appeal panel in accordance with Utah Code Annotated section 10-9a-508(5)(d) to review and approve or deny the final revised set of plans; or
2. Preliminary Plan Dispute: For a dispute arising from the subdivision ordinance review, advise the applicant, in writing, of the deficiency in the application and of the right to appeal the determination to a designated appeal authority.
The appeal authority shall be the City Council.