A.

The planning commission shall consist of four members and one board of commissioners' representative, who shall be a voting member, all of whom shall be residents of the town of Emmitsburg. The members of the commission shall be appointed by the mayor with the consent of the board of commissioners. Members shall be appointed for a period of five years, or until the member's successor takes office. The terms of the members shall be staggered. Vacancies occurring other than through the expiration of a term shall be filled for the remainder of the unexpired term. Members of the commission shall serve without compensation. One alternate member shall be appointed to serve when a regular member is absent or otherwise unable to attend. The alternate is required to attend all meetings, as stipulated in section 17.16.020.

B.

The commission shall organize annually in the month of January and elect a chairperson, vice-chairperson and secretary.

C.

The chairperson or in his or her absence the vice-chairperson or secretary, shall preside at all meetings and hearings of the commission. The presiding officer shall decide on all points of order and procedure, subject to planning and zoning rules, and Robert's Rules of Order unless otherwise directed by a majority of the commission members present.

(Ord. 07-10: Ord. 97-14; Ord. 93-11 § 1 (part): prior code Art. XI (Art. IX-A § 1.0))

(Ord. No. 09-02, 3-2-09; Ord. No. 10-19, 10-18-10)

A.

Schedule. The planning commission shall hold meetings in January and as the planning commission's duties require. If there is business before the planning commission, meetings shall be held monthly until such business has been completed.

B.

Agenda Items. Planning commission agenda items must be submitted to the town office at least thirty (30) days in advance of the last Monday of a month, and will be placed on the agenda for that month. If this is not a scheduled quarterly meeting, a regular planning commission meeting will be held to consider the agenda item. Consideration of the submittal will continue as specified in subsection 17.16.020A.

C.

[Meeting Dates.] Regular meetings shall be held on the last Monday of the month or the next business day. The secretary shall give each member forty-eight (48) hours or more notice of change of date of the meeting.

D.

[Special Meetings.] Special meetings may be called by the chairman or in his absence the vice-chairman. Notice of such meetings shall be given each member ninety-six (96) hours or more before said meeting. A meeting requiring advertisement or other public notice shall be scheduled so as to meet such requirements.

E.

Attendance. It shall be the duty of each member to attend all meetings. Should any member be absent from one-half or more of all meetings held during the year, the commission shall recommend to the mayor and town council that the member's resignation be requested, unless determined by vote of a majority of commission members that there is a sufficient reason for nonattendance.

F.

[Quorum.] A quorum shall consist of a majority of the existing membership.

G.

Order of Business. The order of business shall be as follows:

1.

Call to order.

2.

Opening.

3.

Review and approval of minutes.

4.

Public comment.

5.

Review and consideration of agenda items.

a.

Old business.

b.

New business.

6.

Other business.

7.

Adjournment.

H.

[Recordkeeping.] It shall be the duty of the secretary, assisted by the commission's staff to keep a true and accurate record of all proceedings at all meetings and public hearings. A tape recording and/or DVD may be accepted as the official record. A resume of the minutes shall be typed, and kept on file at the town office. The presiding officer at the meeting shall sign the resolutions, and other official documents, as adopted or approved.

(Ord. 93-11 § 1 (part): prior code Art. XI (Art. IX-A § 2.0))

(Ord. No. 10-19, 10-18-10; Ord. No. 20-09, 10-5-20)