All appeals and applications made to the Zoning Board of Appeals shall be in writing, on forms prescribed by the Board, and each such appeal or application shall fully set forth the circumstances of the case, refer to the specific provision of the law involved and shall exactly set forth, as the case may be, the interpretation that is claimed, the details of the variance that is applied for and the grounds on which it is claimed that the same should be granted or the use for which the special permit is sought. Every decision of the Zoning Board of Appeals shall be recorded on standard forms adopted by the Board and shall fully set forth the circumstances of the case and the findings on which the decision is based. Every decision of the Zoning Board of Appeals shall be by resolution, and each such resolution shall be filed in the office of the Secretary of the Board. The Zoning Board of Appeals shall notify the Planning Board and the Building Inspector of its decision in each case. The Zoning Board of Appeals shall report to the Board of Trustees periodically, at least annually.