A. Purpose Of Agreement: The purpose of this agreement is to establish joint, cooperative procedures between the city and the county in the adoption of and administration of the Ontario urban growth boundary (UGB) and the Ontario urban reserve area (URA). For the purposes of this agreement, the "Ontario urban growth area (UGA)" shall be defined as the unincorporated area within the Ontario UGB, and the "Ontario urban reserve area (URA)" shall be the unincorporated area between the UGB and the URA boundary. The city's and the county's comprehensive plans for the UGA and URA are incorporated in this agreement by reference.
1. The city of Ontario's comprehensive plan (city plan), urban growth boundary and urban area land use designations map, and development regulations, in conjunction with this agreement, shall establish the standards and procedures for review and action on all land use decisions and other related matters which pertain to implementing the city plan within the UGA. The city shall have lead authority in amending the city plan, including UGB amendments.
2. The county shall have lead authority to implement and administer the city plan within the UGA and URA. The county adopts, and incorporates by reference, the current (current as of the date of this agreement) city plan, as it applies to the UGA, and the current urban area land use designations map and implementing development regulations.
3. The land use designations shown on the city urban reserve area land use designations map are conceptual only and shall not apply until land is added to the city UGB. During the interim period, county rural land use designations and zoning shall apply.
4. All actions as specified by this agreement shall be taken to assure that the city and county comprehensive plans remain consistent and coordinated with each other.
5. This agreement replaces all prior urban growth area joint management agreements between the city and the county.
B. Definitions: As used in this agreement, unless the context shall otherwise require, the singular shall include the plural and the masculine shall include the feminine and neuter. The following words and phrases shall mean:
ANNEXATION: An act commenced by a city through a public hearing, the intent of which is to incorporate additional land into the legal boundaries of the city.
CITY: The city of Ontario, Oregon.
CITY COUNCIL: The duly elected governing body for the city of Ontario, Oregon.
COUNTY: The county of Malheur, Oregon.
COUNTY COURT: The duly elected governing body for Malheur County, Oregon.
FINAL DECISION: The last scheduled decision making action of the jurisdiction with authority for the type of action.
JOINT POLICY REVIEW COMMITTEE (JPRC): An intergovernmental committee of city and county planning commissioners that reviews and advises governing bodies on the application of city policies and standards.
JOINT TECHNICAL REVIEW COMMITTEE (JTRC): An intergovernmental committee of staff members from the city and county planning and public works departments and other appropriate agencies that provides for staff level coordination on urban growth matters.
LAND USE ACTION: A decision regarding the use or development of land including, but not limited to, partitions, subdivisions, zone changes, variances, conditional uses, and zoning permits that is subject to the applicable county or city comprehensive plan and implementing ordinances.
PUBLIC FACILITIES: Projects, activities, and facilities which are determined to be necessary for the public health, safety, and welfare.
URBAN GROWTH AREA (UGA): The unincorporated land outside the city limits but enclosed by the urban growth boundary.
URBAN GROWTH BOUNDARY (UGB): The defined boundary of the city's growth and development area encompassing the land deemed needed to support that growth and development during the planning period.
URBAN RESERVE AREAS: Lands outside of the urban growth boundary identified as the highest priority for inclusion in the urban growth area when additional urbanizable land is needed.
C. UGA And URA Administration: The city shall administer all lands within its corporate limits. The county shall retain responsibility for administration of all unincorporated lands inside the UGB and URA.
D. Land Use Designations And Development Standards:
1. The land use designations as shown on the city's urban growth boundary and urban area land use designations map shall control growth and development in the UGA. The land use designations shown on the county's comprehensive plan map shall control growth and development in the URA.
2. All uses and development of land in the UGA shall comply with the appropriate substantive provisions of the city plan and development regulations including applicable standards for water and sewer facilities, streets, and other required improvements as specified by the city regulations. All uses and development of land in rural residential portions of the URA shall comply with the appropriate substantive provisions of the URA overlay zone and development regulations including the location of streets and public facilities as shown on the city "streets and public facilities master plan".
E. Roles And Responsibilities:
1. The county shall have full decision making authority to review all land use permits in the UGA and URA. The city shall have automatic standing to appeal any county decision in the UGA and URA.
2. The city shall have full decision making authority for all comprehensive plan amendments, zone changes, changes to development regulations that apply in the UGA or the designation of urban reserve areas. The county shall have automatic standing to appeal any city decision affecting the UGA.
3. The city and county shall have joint decision making authority for amendments to the UGB or URA.
4. A joint technical review committee (JTRC) shall be established by the city and the county to coordinate land use decisions in the UGA and URA.
a. At a minimum, the JTRC will consist of representatives from the planning and public works staffs of the city and the county. In addition, other representatives may participate as appropriate, including, but not limited to, the county sanitarian, county assessor, public safety officials, economic development officials and representatives from special districts such as school districts or irrigation districts. The chair of individual meetings shall be the planning director from the jurisdiction with lead authority for the issues under review.
b. The JTRC shall review all land use applications prior to the preparation of a staff report or administrative decision. The purpose of this review is to identify and agree on applicable policies and development standards and specific issues to be addressed by the applicant. This review may occur prior to the submission of an application, similar to a preapplication conference.
c. If no JTRC meetings are held during a three (3) month period, then the JTRC shall meet to discuss general urban growth issues and to maintain communications between the jurisdictions.
d. The JTRC shall oversee the preparation and maintenance of a development review handbook which will identify all of the applicable comprehensive plan policies, zoning requirements, development regulations, public facility requirements and urban service standards that are pertinent to land use decisions in the UGA.
5. A joint policy review committee (JPRC) shall serve as an advisory board to address urban growth policy matters between the city and the county.
a. The JPRC shall be a standing committee composed of three (3) members each from the city and county planning commissions, appointed by either the mayor or county judge, respectively. Members shall serve on the JPRC for the length of their terms on their respective planning commissions. The chair of the committee shall be elected by the members of the committee.
b. The JPRC shall meet on an "as needed" basis. A quorum shall consist of four (4) members, with at least two (2) members from each jurisdiction.
c. The JPRC shall act in an advisory capacity only. The JPRC may review policy issues related to land use decisions of a planning commission prior to a hearing by the appropriate governing body. A JPRC review may be initiated by the mayor or the county judge. Such a review must be based on one of the following standards:
(1) The county planning commission's decision has improperly applied the city plan policies or development standards.
(2) The city planning commission's decision does not comply with the applicable statewide planning goals, administrative rules, or state law.
d. A JPRC review shall be based on the record of the planning commission decision and shall focus on the application of city standards and policies and compliance with the statewide planning goals or state law. No new or additional testimony may be added as part of the JPRC review.
e. The JPRC shall make its own recommendations and findings, which shall be forwarded to the city and county prior to the hearing by the appropriate governing body.
f. JPRC review shall not limit the right of any aggrieved party to an appeal.
F. County Administrative Decisions: In the UGA and URA, permits requiring administrative review (i.e., require no public hearing and/or notice to adjacent landowners) shall be reviewed as follows:
1. The county shall send notice of the permit application to the city within five (5) working days of the date that the application is filed with the county planning department. The county shall refer the permit application to the JTRC for review before issuing a tentative decision pursuant to county review procedures.
2. After JTRC review, the county shall issue a tentative decision pursuant to county procedures and provide the applicant and the city a copy of that tentative decision within three (3) working days of the decision. The tentative decision of the county shall not become final for ten (10) working days from the date of the tentative decision to provide the city an opportunity to informally resolve any disputes. The final decision shall reflect any changes agreed to by the city, the county and the applicant. If an informal agreement is not reached within ten (10) working days, the tentative decision shall become final.
3. The final decision of the county may be appealed pursuant to county procedures. If appealed, a review by the JPRC may be requested prior to the hearing before the planning commission and/or the county court.
4. In the event of an appeal, a JPRC review may be conducted as provided for in subsection E5 of this section. Notice of the county's final decision shall be sent to the city within three (3) working days of the date of the final decision. The county's final decision is appealable according to state law.
G. County Discretionary Decisions: In the UGA and URA, permits requiring discretionary review (i.e., requires a public hearing and/or notice to adjacent landowners) shall be reviewed as follows:
1. The county shall forward a copy of the application to the city within five (5) working days of the date the application is filed with the county. A JTRC meeting shall be scheduled prior to the preparation of the county staff report to the county planning commission. The city may provide additional written comments or verbal testimony prior to the closing of the public record.
2. In making its decision the county planning commission shall consider and is obligated to respond to all comments submitted by the city with regard to the application. Notice of the county planning commission's decision shall be provided to the city within three (3) working days of the date of the final decision. The decision may be appealed to the county court pursuant to county procedures.
3. In the event of an appeal, a JPRC review may be requested as provided for in subsection E5 of this section. Notice of the county's final decision shall be sent to the city within three (3) working days of the date of the final decision. The county's final decision is appealable according to state law.
H. City Land Use Decisions: Comprehensive plan amendments, including UGB and URA amendments and plan map changes, or changes to development regulations that affect the UGA or URA, may be initiated by the city, or by an application from the county or a property owner and shall be reviewed as follows:
1. The initial application shall be filed with the city. A copy of the application shall be forwarded to the county within five (5) working days of the date the application is filed with the city. A JTRC meeting shall be scheduled prior to the preparation of the city staff report to the city planning commission to discuss relevant issues or policies. The county may provide additional written comments or verbal testimony prior to the closing of the public record.
2. The city planning commission shall review the amendment in a public hearing. In making its decision the city planning commission shall consider, and is obligated to respond to all comments submitted by the county with regard to the application. Notice of the decision shall be provided to the county within three (3) working days of the city planning commission decision.
3. Within ten (10) working days of a decision by the city planning commission, a review by the JPRC may be requested. The JPRC shall conduct a review and submit its findings prior to a hearing before the city council.
4. In the event the city approves the requested amendment, the final decision of the city, along with a copy of the findings and record to support that decision, shall be forwarded to the county within three (3) working days of the date of the final decision for county adoption. The county review shall be based on the record of the city's decision.
5. Notice of the county planning commission decision shall be forwarded to the city within three (3) working days of the date of the final decision. Within ten (10) working days of a decision by the county planning commission, the city may request a review by the JPRC to resolve any differences between the city's final decision and the county planning commission's decision.
6. The JPRC shall conduct a review and submit its recommendations and findings prior to a hearing before the county court. Notice of the county court decision shall be forwarded to the city within three (3) working days of the date of the final decision. The final decision of the county court is appealable in the manner prescribed by state law.
7. A comprehensive plan amendment shall not be effective until such time as the county adopts the city's plan amendment as an amendment to the county comprehensive plan and plan map.
I. Annexations: The city shall have lead authority to review all annexation requests which shall be reviewed as follows:
1. All land within the UGB may be subject to future annexation; however, establishment of a UGB does not imply that all land within the boundary will be annexed.
2. Land may be annexed to the city according to methods allowed by state law. Annexation proposals must meet the following standards:
a. The land is within the UGB.
b. The development of the property is compatible with the extension of urban services to the surrounding areas.
c. The city is capable of providing and maintaining a full range of urban services to the property without negatively impacting existing systems and the city's ability to adequately serve all areas within the existing city limits.
3. The city may enter into agreements to extend urban services prior to annexation in exchange for consent to annexation at a later date, in accordance with state law.
4. Requests for annexation to the city of areas outside the UGB shall not be considered until such time as the UGB is amended to include the subject land. Once the boundary has been amended, the annexation application can be processed.
5. The annexation application shall be forwarded to the county within five (5) working days of the date the application is filed with the city. A JTRC meeting shall be scheduled prior to the preparation of the city staff report to the city planning commission to discuss relevant issues or policies. The county may provide additional written comments or verbal testimony prior to the closing of the public record.
6. In making its decision the city planning commission shall consider, and is obligated to respond to all comments submitted by the county with regard to the annexation application. Notice of the decision shall be provided to the county within three (3) working days of the date of the final decision.
7. Within ten (10) working days of a decision by the city planning commission, a review by the JPRC may be requested. The JPRC shall conduct a review and submit its recommendation and findings prior to a hearing before the city council. Notice of the city council decision shall be forwarded to the county within three (3) working days of the date of the final decision. The final decision of the city is appealable in the manner prescribed by state law.
J. Public Facilities And Services:
1. The cost of extension or improvements of public facilities and utilities required as a condition of a permit approval shall be borne by the developer, unless the city or county agrees to bear all or any portion of the costs thereof.
2. Establishment of a right of way, donation of easements, creation of new streets, or improvements to existing streets shall conform to the city's existing street patterns and master plan for the future street system. Until annexed into the city, road maintenance shall be the responsibility of the county or appropriate road district after the road is formally accepted into the road system pursuant to state law.
3. The JTRC shall serve as a forum to coordinate issues with respect to the following items which are within, or adjacent to, or which directly impact, the Ontario UGB and the UGA, and for which either the city or county has the ultimate decision making authority:
a. Capital improvement programs and major public works projects for transportation, recreation, sewer, water, or drainage facilities; acquisition or development of property; or other similar activities.
b. Functional plans, or amendments thereto, for utilities, drainage, solid waste, transportation, recreation, or other similar activities.
c. Economic and industrial development plans or policies and other kinds of special plans.
d. Design and engineering standards for urban facilities and services.
4. The JPRC may serve as a forum to discuss policy matters that impact the city and county prior to final decision by the appropriate jurisdiction.
5. The city shall be responsible for preparation and maintenance of public facilities plans within the Ontario UGB, and "streets and public facilities master plans" within the URA.
1. Extension of city services shall be permitted within the UGB only when consistent with the policies of the city plan and with any adopted functional plans for urban services. Extension of city services shall not be permitted within the URA.
2. City services such as water, sewer, and street extension or maintenance shall be provided only to those areas which either annex, agree to annex to the city, or which enter into an agreement consenting to future annexation, as provided for in ORS 222.115.
3. All city services shall be provided and maintained to city standards, and under supervision of the city, unless some other arrangement acceptable to the city has been made for the maintenance and supervision of said services.
4. The city and county may enter into separate intergovernmental agreements for the application of system development charges or the creation of local improvement districts in the UGA, as provided for in ORS 223.
L. Special District Coordination:
1. Special districts situated wholly or partially within the UGA shall have the opportunity to participate on JTRC and to review and comment on the land use decisions inside the UGA which affect them.
2. Pursuant to ORS 195, the city and county shall negotiate and enter into urban service agreements with each special district which is situated either wholly or partially within the UGA as part of the next periodic review and update of the city plan.
3. Under such urban service agreements, the special district shall give the city and county the opportunity to review and comment on the following district activities which may apply to the lands in the UGA:
a. Major public works projects to be undertaken by the district.
b. Plans for establishment, improvement, or extensions of facilities provided by the district.
c. Capital improvement programs and design standards which are being developed by the district.
M. Urban Reserve Areas: Pursuant to ORS 183 and 197, the city and county shall cooperatively plan for areas outside the urban growth boundary to be reserved for eventual inclusion in the urban growth area and to protect those areas from patterns of development which could impede urbanization.
1. The city shall designate urban reserve areas as part of the city plan and urban area land use designation map. However, county rural plan designations shall control until land within the URA is added to the UGB. The county shall adopt land development regulations for rural residential land within the URA to ensure that interim development and land divisions will not hinder the effective transition to urban land uses and the orderly and efficient provision of urban services in the future. These designations and regulations shall be adopted pursuant to the procedures in subsection H of this section.
2. The county shall be responsible for administration of all incorporated lands, both at the time of the urban reserve area designation and upon inclusion of these areas within the UGB. Land use decisions within an urban reserve area shall be pursuant to the procedures in subsections F and G of this section.
N. Review, Amendment, And Termination Of This Agreement:
1. This agreement may be reviewed and amended at any time by the mutual consent of both parties and after public hearings by the city council and county court. Either governing body may consult their respective planning commission for a recommendation.
2. Proposed amendments to this agreement may be referred to the JPRC for review. Following initial approval by the city, any amendments shall be forwarded to the county. Approval by both parties shall be in the form of an ordinance adopting the revised agreement. Any amendment to the agreement shall not be effective unless and until both the city and the county approve said amendment.
3. Any modification of this agreement shall be consistent with other provisions of this agreement, the city and county comprehensive plans, and with applicable state law.
4. This agreement may be terminated by either party under the following procedure:
a. Notice of proposed termination shall be sent to the other jurisdiction. The notice of proposed termination shall be referred to the JPRC to provide an opportunity to resolve any disputes.
b. The terminating jurisdiction shall schedule a public hearing at least forty (40) days after the date of the notice of proposed termination. Public notice of the hearing shall be in accordance with each jurisdiction's respective ordinance requirements for notice of legislative decisions.
c. An established date for termination of the agreement shall be at least ninety (90) days after the public hearing in order to provide additional time to resolve disputes and facilitate transition.
O. Appeals: Any person or party aggrieved by a decision or ruling pursuant to this agreement shall have the right of appeal as set forth in the appropriate ordinance or in state law.
1. The county shall be responsible for enforcement of all land use ordinances within the UGA and URA. The county shall have the exclusive right to decide whether to proceed with any enforcement actions. All enforcement actions shall be taken in accordance with the enforcement provisions of the county ordinances.
2. The county shall indemnify and hold the city harmless from any claims for damages arising out of enforcement of the land use ordinances within the UGA or URA.
3. The county shall be responsible for all costs connected with enforcement of the land use ordinances within the UGA and URA.
Q. Fees: Application for land use actions to be filed with the county shall be accompanied by the fee set forth in appropriate county ordinance. Applications for comprehensive plan amendments or zone changes shall be filed with the city and be accompanied by the appropriate fee as specified in city ordinance.
R. Repeal: Acceptance of this agreement by the city and county shall immediately repeal all prior urban growth area joint management agreements entered into between the city and the county.
S. Severability: The provisions of this agreement are severable. If any section, sentence, clause or phrase of this agreement is adjudged by a court of competent jurisdiction to be invalid, said decision shall not impair or affect the validity of the remaining portions of this agreement.
T. Enabling Provisions: The following signatures bind all parties of interest to the terms of this agreement: