Prior to the filing of an application, the applicant shall submit plans to the Town Planner who shall advise the applicant as to the pertinent sections of the zoning bylaw and will schedule a pre-application with the Technical Review Committee if appropriate. Those proposing the construction or exterior expansion of a nonresidential building or structure exceeding 3,000 square feet or the construction of five or more multifamily units shall request a pre-application review with the Technical Review Committee. The Technical Review Committee consists of the Town Planner, Director of Public Works, Building Inspector, Fire Chief, Police Chief, Sewer Superintendent, and representatives from the Planning Board, Conservation Commission, Board of Health, and Water Company overseeing the municipal system. The purpose of the pre-application review is to minimize the applicant's cost of engineering by commencing communication with the Planning Department and other departments, boards and commissions at the earliest possible stage in the design process. In order to facilitate pre-application review, the applicant shall submit a concept drawing of the proposed development. The applicant shall submit 10 copies of the application to the Planning Board. No application for review shall be accepted as a submittal unless and until all information necessary for such review, as described in the Zoning Bylaws, is fully provided unless waivers are requested in writing. At the time of submission, the Board or its Agent shall make a determination, using a checklist, that the submission requirements are either complete or incomplete.
If the submission has been determined to be incomplete, the application shall be returned to the applicant either in person or by certified mail with a letter indicating that insufficient information has been provided making it impossible for the Planning Board to adequately review the application, or approve the application. Incomplete applications shall not be considered submittals and shall not be considered the start of any time limits within which the Board is required to act under various provisions of Massachusetts General Law, Chapter 40A. If the submission has been determined to be complete, the Applicant shall file the application with the Town Clerk by delivery or by certified mail, postage prepaid. The Town Clerk shall time and date stamp said application to fix the date of submission.