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Occoquan City Zoning Code

SPECIAL USE

PERMITS

§ 157.240 GENERALLY.

   Special use permits, as specified in this chapter, may be authorized by the Town Council in the district indicated, upon a finding that the use will not be detrimental to the character and development of the adjacent land and will be in harmony with the purposes of the town’s plan of land use.
(1998 Code, § 66-301) (Ord. passed 9-5-2017)

§ 157.241 FEE SCHEDULE.

   A fee, as established by separate ordinance, shall be paid for a special use permit, to defray costs incurred for a public hearing, which is to be held in accordance with the provisions of this chapter. Special use permits shall be subject to time limitations and such other conditions as the Town Council deems necessary to carry out the intent of this chapter.
(1998 Code, § 66-302) (Ord. passed 9-5-2017)
Statutory reference:
   Advertisement of plans, ordinances, and the like, joint public hearings, written notice of certain amendments, see VA Code § 15.2-2204

§ 157.242 REVIEW AND APPROVAL PROCESS.

   (A)   Before the formal submission of an application seeking approval of a special use permit, the applicant (who must be the property owner or contract purchaser) shall hold a conference with the Zoning Administrator concerning the proposal and shall provide, at or before that conference, a concept plan that specifies the following:
      (1)   The general location and amount of land proposed for development;
      (2)   The number of dwelling units, gross floor area, and acreage for each use or land area;
      (3)   The general location and number of parking spaces;
      (4)   Bearings and distances for all property lines and existing and/or proposed division lines;
      (5)   Scale;
      (6)   North arrow; and
      (7)   Names of boundary roads or streets and widths of existing rights-of-way.
   (B)   Within 15 days after the conference, the Zoning Administrator or designee shall provide the applicant with a summary of the meeting.
   (C)   Within one year of the required pre-application meeting, the applicant must submit a special use permit application, accompanied by the required fee. The application must contain all of the following materials in order to be complete.
      (1)   A fully-complete application form obtained from the town; the application may be signed by the owner, the contract purchaser (with special power of attorney from the owner or that person’s agent. However, if the application is signed by an agent, then a copy of written authority, or power of attorney form, from the owner (or contract purchaser) must accompany the application.
      (2)   A generalized development plan (GDP) with the following elements on or submitted in conjunction with, prepared by an appropriately licensed professional:
         (a)   All existing improvements, proposed changes, and new improvements anticipated if the request is approved;
         (b)   A landscape plan indicating the general location and type of significant or specimen trees located within the limits of the planned development area;
         (c)   All plans shall be to a scale no less than one-inch equals 50 feet;
         (d)   All plans shall be of sufficient detail to show the location of all existing utilities affected by the request;
         (e)   Each submission shall include one eight-and-one-half-inch by 11-inch reduction of the plan;
         (f)   Any model must be accompanied by eight-inch by ten-inch clear photographs showing a top view, an isometric view, and each side view of the model;
         (g)   Two copies of a narrative statement shall be provided outlining operational conditions and special provisions proposed by the applicant to minimize the impact of the use on surrounding properties;
         (h)   A general vicinity map providing information concerning existing street and cross street locations within one-half mile or greater shall be provided. Vicinity map may be on the plan itself or as an addendum;
         (i)   Topography of the site (using town maps if alternative sources of topography are not available);
         (j)   A traffic impact analysis (TIA), if deemed necessary by the Zoning Administrator at the pre-application meeting;
         (k)   Wetlands on-site and the source of delineation;
         (l)   Resource protection areas on-site and their source of delineation;
         (m)   Locations of floodplains; and
         (n)   Location of the Old and Historic Occoquan District adjoining or encompassing the site.
      (3)   If the requested use would not result in the exterior alteration of a structure or parking area, a current building location plan may be submitted for site information only, in lieu of the generalized development plans.
      (4)   The applicant shall submit building elevation drawings of all buildings and structures to be altered, relocated, or constructed, showing any proposed exterior alterations.
   (D)   The Zoning Administrator shall report to the Planning Commission regarding the application before the opening of the public hearing and provide a recommendation, citing appropriate principles of zoning practice and applicable provisions of the Comprehensive Plan; however, failure of the Zoning Administrator to perform this duty shall not affect the authority of the Planning Commission or Town Council to take action or the validity of that action. The Planning Commission shall hold a public hearing after due advertisement according to law, and may close or continue the public hearing from time to time. The applicant may revise the application at any time before the closing of the public hearing. After the public hearing is closed, the Planning Commission may take any of the following actions:
      (1)   Require additional information from the applicant and schedule a further hearing for other action after receipt of the additional information;
      (2)   Recommend that the Town Council approve the application as requested by the applicant;
      (3)   Recommend that the Town Council approve the application with changes to the scope, duration, or conditions; or
      (4)   Recommend that the Town Council deny the application.
   (E)   (1)   After the Planning Commission makes a recommendation regarding the application, the Town Council shall hold a public hearing after due advertisement according to law, and may close or continue the public hearing from time to time. The applicant may revise the application at any time before the closing of the public hearing, in which case the Town Council may refer the application back to the Planning Commission for review and a new recommendation. After the public hearing is closed, the Town Council may take any of the following actions:
         (a)   Require additional information from the applicant and schedule a further hearing for other action after receipt of the additional information;
         (b)   Approve the application as requested by the applicant;
         (c)   Approve the application with changes to the scope, duration, or conditions; or
         (d)   Deny the application.
      (2)   Only an affirmative majority vote in favor of an action can result in a decision by the Town Council to take action on the application.
   (F)   If the Town Council approves the application, the Zoning Administrator shall issue the special use permit, noting any changes or conditions made by the Town Council.
(1998 Code, § 66-303) (Ord. passed 9-5-2017)

§ 157.243 REFILING FOLLOWING DENIAL.

   If an application for a special use permit is denied, the Zoning Administrator shall not accept any new application that includes any of the uses sought in the previously denied application and that is filed within one year of the denial on all or any part of the same parcel of land.
(1998 Code, § 66-304) (Ord. passed 9-5-2017)

§ 157.244 WITHDRAWAL OF AN APPLICATION.

   An applicant may withdraw an application for a special use permit at any time; however, if the withdrawal is made after publication of the notice for the public hearing, the Zoning Administrator shall not accept an application that includes any of the uses sought in the withdrawn application and that is filed within six months of the withdrawal date on all or any part of the same property. There shall be no refund of special use permit application fees in the case of withdrawal, regardless of the time of withdrawal.
(1998 Code, § 66-305) (Ord. passed 9-5-2017)

§ 157.245 DEFERRAL OF APPLICATION BY APPLICANT.

   (A)   Deferral of consideration of any application for a special use permit may be requested in writing by the applicant at any time.
   (B)   If a request for deferral is made after publication of the notice of public hearing, it may be granted only by the Town Council. In that case, the applicant shall bear the additional costs to re-advertise the public hearing.
   (C)   A request for deferral by the applicant cannot extend more than six months or the application shall be deemed withdrawn.
(1998 Code, § 66-306) (Ord. passed 9-5-2017)

§ 157.246 DURATION AND EXPIRATION OF PERMIT.

   (A)   If a special use permit application is approved by the Town Council, the applicant has one calendar year from the date of the approval to initiate and diligently pursue construction authorized under the permit, or (if no construction was authorized or all construction is complete) to begin the use permitted under the permit. If no such action is taken, then at the end of that year the permit shall lapse and be of no further force or effect. If the permitted use lapses for a period of one year or more on the property, then the permit shall terminate without further action by the town. The Zoning Administrator will notify the Town Council of that fact.
   (B)   Unless otherwise specified by the Town Council in the permit, the duration of any special use permit shall be five years, renewable at the Town Council’s sole discretion upon application by the then-owner or contract purchaser. However, the expiration or nonrenewal of a special use permit shall not require the removal of any building or structure constructed under a valid special use permit, unless specifically stated in the special use permit itself. Rather, any such building or structure will be treated as a nonconforming building or structure under this chapter. After the expiration or termination of the special use permit, any use of the parcel, including any use of such building or structure, must conform to the then-existing zoning restrictions.
(1998 Code, § 66-307) (Ord. passed 9-5-2017)

§ 157.247 REVOCATION OF SPECIAL USE PERMITS.

   (A)   The Town Council may revoke a special use permit at any time upon notice to the holder of the permit that the conditions of such permit have not been met or that failure to comply with any town regulation poses a nuisance to the surrounding properties.
   (B)   Such revocation shall not occur until such time as the holder of such permit and/or the owner of the property have been notified in writing by the Zoning Administrator advising him or her of the violations of the permits and giving him or her a reasonable time to comply, not to exceed 30 days.
   (C)   A certified letter shall be mailed to the address of record advising the permit holder and/or property owner of the date and time of a public hearing to be held before the Town Council on the consideration of revocation of the permit.
   (D)   After the Town Council holds a public hearing on the matter, the Council may, based on evidence provided and the nature of the violations, revoke the special use permit.
(1998 Code, § 66-308) (Ord. passed 9-5-2017)

§ 157.248 SPECIAL USE PERMITS FOR TOBACCO, VAPE, CANNABIS, OR PSYCHOACTIVE SPECIALITY ESTABLISHMENT.

   (A)   Definitions. For purposes of this section, the following definitions shall apply:
      ON-PREMISES CONSUMPTION ESTABLISHMENT.
         (a)   Any establishment, whether public or private, membership-based or otherwise, that allows the use, sampling, or consumption of tobacco, vape, hemp, cannabinoid, kratom, or other psychoactive products on the premises.
         (b)   Such use shall be considered a TOBACCO, VAPE, CANNABIS, OR PSYCHOACTIVE SPECIALTY ESTABLISHMENT for zoning purposes, regardless of whether products are sold or whether the business is designated as a private club or social venue.
      TOBACCO, VAPE, CANNABIS, OR PSYCHOACTIVE SPECIALTY ESTABLISHMENT.
         (a)   A commercial establishment in which 10% or more of the floor area, inventory value, or gross sales is devoted to the display, sale, exchange, or delivery of any combination of the following items intended for human consumption, inhalation, or ingestion:
            1.   Tobacco, cigarettes, cigars, pipes, rolling papers, or other tobacco- related products;
            2.   Electronic cigarettes, vaping devices, e-liquids, or similar vapor- producing products;
            3.   Cannabidiol (CBD), tetrahydrocannabinol (THC), Delta-8, Delta-9, Delta-10, or any other cannabinoid-containing product, whether derived from hemp or marijuana, that is intended to be consumed, ingested, or inhaled;
            4.   Any paraphernalia or accessory items used for the consumption of such products, including but not limited to pipes, hookahs, grinders, or similar devices; and
            5.   Any herbal, synthetic, or natural psychoactive substance, including kratom (Mitragyna speciosa) and any products containing its active alkaloids (mitragynine or 7-hydroxymitragynine), whether in raw, extract, or derivative form, intended for ingestion, inhalation, or other human consumption.
         (b)   For purposes of this definition, the sale of paraphernalia or accessories used for the consumption of such products shall be considered part of the same use category, regardless of whether the consumable products themselves are sold on the premises.
         (c)   This definition also includes any business that holds itself out by signage, advertising, or trade name as primarily engaged in such sales, regardless of the actual percentage of merchandise.
         (d)   This definition shall not include:
            1.   Topical or cosmetic products, such as creams, lotions, or balms, that are not marketed or intended for ingestion, inhalation, transdermal psychoactive absorption, or other forms of human consumption; and
            2.   Pharmacies or licensed medical dispensaries operating under state law.
         (e)   This definition is intended solely for zoning and land-use classification purposes and does not regulate or prohibit any product authorized for sale under federal or state law.
   (B)   Applicability. The use category tobacco, vape, cannabis, or psychoactive specialty establishment shall be permitted only by special use permit within the B-1, Business District, and shall be prohibited in all other zoning districts.
   (C)   Separation requirements. No such use shall be located within a building containing a residential use, nor within 450 feet of any child day care center, park, or place of worship. No two such uses shall be located within 450 feet of one another.
   (D)   Conditions of approval.
      (1)   In addition to any other conditions deemed necessary by the Town Council to mitigate the potential zoning impacts of a tobacco, vape, cannabis, or psychoactive specialty establishment, the following standards are established pursuant to VA Code § 15.2-2286(A)(3) as reasonable conditions to ensure the compatibility of such uses with surrounding properties and the public welfare and shall apply to all tobacco, vape, cannabis, or psychoactive specialty establishments approved by special use permit:
         (a)   Operational and public safety standards.
            1.   Hours of operation shall be limited to 9:00 a.m. to 9:00 p.m.
            2.   Adequate exterior lighting and security cameras shall be provided and maintained in accordance with a lighting and security plan approved by the Town Council and made a condition of the special use permit.
            3.   The business will register and maintain an active alarm system and after-hours emergency contact with the town throughout the life of the special use permit.
            4.   No exterior seating, tables, benches, vending equipment, or other fixtures designed for customer congregation shall be installed or allowed to remain outside the building.
            5.   Compliance with all Fire Marshal and Building Code standards for storage of lithium-ion batteries or other flammable materials is required.
         (b)   Residential compatibility standards.
            1.   Ventilation and exhaust systems shall be designed, operated, and maintained to prevent the escape of odors noticeable to a person of ordinary sensitivity to adjacent residential dwellings or pedestrian areas. If the business involves storage, handling, or packaging of aromatic or powdered products (including hemp flower, kratom, or flavored e-liquids), additional filtration or odor control measures may be required based on generally accepted industry standards such as ASHRAE Standard 62.1 (Ventilation for Acceptable Indoor Air Quality) or equivalent, as verified by a licensed mechanical engineer.
            2.   On-premises consumption, sampling, or product use is prohibited.
         (c)   Design and aesthetic standards.
            1.   Windows shall remain visually open; physical obstructions, opaque films and heavily tinted glass are prohibited.
            2.   No display racks, product shelving, or promotional merchandise shall be placed outside the building.
            3.   Products, packaging, or advertising visible from the public right-of- way shall not depict or simulate drug paraphernalia.
            4.   Interior window displays shall be limited to professionally printed signage or merchandise typical of a retail storefront and shall be arranged to maintain visibility into the sales area from the public right-of-way.
            5.   Lighting shall be designed to minimize glare onto sidewalks and adjacent buildings and shall not include flashing or color-changing effects visible from the public right- of-way.
      (2)   All improvements or equipment necessary to comply with these standards shall be installed and maintained by the business operator at their expense.
   (E)   Duration and recertification. Special use permits issued for such establishments shall be valid for a period of five years from the date of approval, unless otherwise specified by the Town Council. Each permit holder shall submit an annual certification of compliance confirming adherence to all conditions of approval. Failure to file certification or violation of any condition may constitute grounds for revocation pursuant to VA Code §§ 15.2-2208 or 15.2-2286.
   (F)   Enforcement, reporting, and revocation.
      (1)   The Zoning Administrator shall have a right of entry during all hours of operation to inspect any establishment operating under this section for compliance with all special use permit conditions.
      (2)   Each permit holder shall file an annual report with the town as part of its recertification process. The report shall include:
         (a)   The percentage of floor area and display space devoted to products listed in division (A);
         (b)   The percentage of annual gross sales derived from such products; and
         (c)   A certification, signed by the business owner or manager, attesting that these figures are true and that the establishment remains in compliance with all conditions of approval.
      (3)   Information submitted under this section shall be treated as confidential to the extent permitted by Virginia law and used solely for zoning and business license compliance purposes.
      (4)   (a)   The town reserves the right to audit the information contained in the annual report at reasonable times and upon reasonable notice. Such audits may include inspection of premises, review of sales records, or verification through the town’s business-license reporting process. Businesses found to have under-reported the percentage of specialty sales may be deemed in violation of this section and subject to enforcement under VA Code § 15.2-2208.
         (b)   Information demonstrating a violation of the special use permit may include, but is not limited to, discrepancies between reported and observed floor area devoted to such products, inconsistencies in sales figures disclosed to the town under business license reporting, or failure to provide requested documentation during an audit.
      (5)   Failure to submit the annual report or to cooperate with an audit shall constitute a violation of this section and may result in suspension or revocation of the special use permit following notice and hearing before the Town Council.
      (6)   Upon finding a violation, the Zoning Administrator shall issue a written notice of violation specifying the corrective action required and the time period for compliance before referral for enforcement or revocation.
      (7)   Each day a violation continues shall constitute a separate offense. Nothing herein limits the authority of the town to pursue civil penalties, injunctive relief, or any other remedy authorized by Virginia law.
      (8)   Nothing in this section limits the authority of law enforcement to enforce any state or federal law relating to controlled substances or public nuisance. The Town Manager or designee may establish forms and procedures necessary to implement this section.
(Ord. O-2026-01, passed 1-20-2026)