A Board of Appeals, hereafter in this section designated as the "Board," is hereby established. The Board shall consist of five full members and two alternate members who shall be residents and registered voters of the Town of Ogunquit and shall be appointed by the Select Board of the Town. The term of office of the members of the Board shall be three years, except that the five full members first appointed shall serve respectively for one term of one year, two terms of two years, and two terms of three years. The term of office of alternate members shall be one year. The vacancy in the office of a member shall be filled for the unexpired term only. Midterm vacancies in the office of full members shall be filled first by the first alternate then by the second alternate. Each member's term of office shall expire at the first regular Select Board's meeting following the regular Annual Town Meeting of the year in which the member's term ends, except that a member may continue to serve until reappointed or until a successor has been appointed to the position. When a member is unable to act because of conflict of interest or physical incapacity or is otherwise unable to participate, the Chair shall designate an alternate to act in his stead. No business of the Board shall be transacted under this chapter unless three members thereof are present and participating. Any member of the Board may be removed for cause as determined by the Select Board upon written charges and after a public hearing, for which at least 10 days' notice shall be given in the same manner as other public municipal meetings are noticed. The Board shall annually elect a Chair and Secretary from its own membership, and shall adopt and annually revise or renew bylaws setting forth procedural rules, regulations and guidelines governing the conduct of the Board, its members, employees and other interested parties who regularly appear before the Board. These bylaws may be amended from time to time throughout the year and may include such rules and regulations as the Board deems necessary to clarify its duties set forth in this chapter.

The Board shall keep minutes of its proceedings and shall create a written decision of its findings and conclusions, including recording the vote of each member upon each matter coming before the Board for vote, and indicating the absence or failure to vote, as the case may be, of any member. The minutes of the Board's proceedings, decisions, application files, and all the writings required by this chapter to be made by the Board shall be kept at its office and shall be a public record.

A municipal officer or spouse thereof shall not serve as a member.

Any question of whether a particular issue involves a conflict of interest sufficient to disqualify a member from voting thereon shall be decided by a vote of the members, except the member who is being challenged.

In no case may an appeal carry without at least three members voting in its favor. Members must vote on all issues unless excused for cause by the Board.

Administrative appeals. To hear and decide administrative appeals on a de novo basis, where it is alleged by an aggrieved party that there is an error in any order, requirement, decision, or determination made by, or failure to act by, the Code Enforcement Officer in his or her review of and action on a permit or other application under this chapter. When the Board of Appeals reviews a decision of the Code Enforcement Officer, the Board of Appeals shall hold a "de novo" hearing. At this time the Board may receive and consider new evidence and testimony, be it oral or written. When acting in a de novo capacity, the Board of Appeals shall hear and decide the matter afresh, undertaking its own independent analysis of evidence and the law, and reaching its own decision. The action of the Code Enforcement Officer may be affirmed, modified or reversed by the Board by vote of the Board. Any notice of violation, or any related order, stop-work order, requirement, decision or determination made, or failure to act, in the enforcement of this chapter is not appealable to the Board of Appeals. Such enforcement actions are appealable only to the courts as allowed by law and rules of civil procedure.

Variance appeals.

Written decisions shall be issued, including a statement of findings and conclusions, as well as the reasons or basis therefor.

In all cases where the Code Enforcement Officer renders a written decision to a party, any aggrieved party may file an administrative or variance appeal within 30 calendar days of the date of the official, written decision. The Board of Appeals may grant exceptions to this thirty-day rule only where, in its sole and exclusive judgment, extraordinary circumstances have been shown which would result in a flagrant miscarriage of justice unless the said thirty-day time period is extended. The appeal application shall be filed with the Board of Appeals on forms to be approved by the Board, and the application shall include:

Following the filing of a completed application for an administrative appeal or variance, the Land Use Office shall notify the Code Enforcement Officer, the Select Board, and the Planning Board, and shall transmit to the Board of Appeals all of the papers constituting the record of the decision appealed from. The Board of Appeals shall hold a public hearing on an administrative appeal or a request for a variance within 35 days of its receipt of a complete written application with all supporting materials, unless this time period is extended with the consent of both the Board and the applicant.

The Board shall hold a public hearing prior to making a decision on an appeal. In all appeals, the Board of Appeals shall send a notice by first class mail at least 10 days prior to the hearing, to the appellant and to the owners of all abutting properties. Notification shall include the nature of the appeal and the time and place of the public hearing. The Land Use Office shall prepare a written certification of the date, time, and location when and where notices were mailed. Notice of all appeals shall also be posted in at least three prominent public places within the Town at least 10 days prior to the hearing. A notice shall also be published twice in a newspaper of local circulation, with the first advertisement appearing at least seven days prior to the hearing date.

For the purpose of this section, the owners of property should be considered to be the parties listed by the Tax Assessor for the Town as those against whom taxes are assessed. Failure of any property owner to receive a notice of public hearing shall not necessitate another hearing or invalidate any action by the Board.

The Code Enforcement Officer shall attend all hearings and shall present to the Board all plans, photographs or other material he deems appropriate for an understanding of the appeal.

The appellant's case shall be heard first. The aggrieved party may appear by agent or attorney. To maintain orderly procedure, each side shall proceed without interruption. Questions may be asked through the Chair. The person filing the appeal shall have the burden of proof. All persons at the hearing shall abide by the order of the Chair. Hearings may be continued to other times.

Within 35 days of the close of the hearing, the Board of Appeals shall make findings of fact and grant, grant with conditions, or deny the appeal. Written notice of the decision of the Board shall be sent to the appellant, the Code Enforcement Officer, the Planning Board, and the Select Board within seven days of the decision. For appeals or variances in any Shoreland Zone, the Board shall cause written notice to be mailed to the Department of Environmental Protection within seven days of the Board's decision. Decisions shall be in writing and shall contain a statement of findings and conclusions, as well as the reasons or basis therefor. Decisions shall be sent to the appellant via certified mail.

If the Board grants a variance under this section, a certificate indicating the name of the current property owner, identifying the property by reference to the last recorded deed in its chain of title and indicating the fact that a variance, including any conditions on the variance, has been granted and the date of the granting, shall be prepared in recordable form. This certificate must be recorded in the York County Registry of Deeds within 90 days of the date stated on the written approval or the variance is void. The variance is not valid until recorded as provided in this subsection. Appeals granted under the provision of this section by the Board shall expire if the work or change involved is not commenced within six months of the date on which the appeal is granted, and/or if the work or change is not substantially completed within one year of the date on which such appeal is granted, unless as otherwise provided for in the appeal.

If the Board shall deny an appeal, another appeal of a similar nature shall not be brought before the Board within one year from the date of the denial, unless, in the opinion of a majority of the Board, substantial new evidence shall be brought forward, or unless the Board finds, in its sole and exclusive judgment, that an error or mistake of law or misunderstanding of facts shall have been made.

The appellant shall pay a fee to the Town of Ogunquit to cover the costs of notification and advertisements concerning an appeal. These fees are to be determined by the Select Board.

Appeal to Superior Court. Except as provided by 30-A M.R.S.A. § 2691, Subsection 3F, any aggrieved party who participated as a party during the proceedings before the Board of Appeals may take an appeal to Superior Court in accordance with state laws within 45 days from the date of any decision of the Board of Appeals.

Reconsideration. In accordance with 30-A M.R.S.A. § 2691, Subsection 3F, the Board of Appeals may reconsider any decision within 45 days of its prior decision. A request to the Board to reconsider a decision must be filed within 10 days of the decision that is being reconsidered. A vote to reconsider and the action taken on that reconsideration must occur and be completed within 45 days of the date of the vote on the original decision. Reconsideration of a decision shall require a positive vote of the majority of the Board members originally voting on the decision and proper notification to the landowner, petitioner, Planning Board, Code Enforcement Officer, and other parties of interest, including abutters and those who testified at the original hearing(s). The Board may conduct additional hearings and receive additional evidence and testimony. Appeal of a reconsidered decision to Superior Court must be made within 15 days after the decision on reconsideration.