A.

Meetings: All meetings of the Zoning Board of Appeals shall be held at the call of the Chair, and at such times as the Zoning Board of Appeals may determine. All meetings of the Zoning Board of Appeals shall be open to the public.

B.

Record of Proceedings and Action: The Zoning Board of Appeals shall maintain a record of its proceedings, and shall keep records of its findings, proceedings at hearings, and other official actions, all of which shall be immediately filed with the office of the Village Clerk and shall be a public record. Such record shall include, at a minimum, the following items:

1.

The relevant administrative records and the administrative orders issued thereon relating to the request;

2.

The notice of the request;

3.

Such documents, exhibits, plans, photographs, or written reports as may be submitted to the Board for its consideration; and,

4.

The motion which contains the decisions, and the conditions imposed by the Zoning Board of Appeals in acting on the request, after being signed by the Secretary of the Board, thereby effectuating said decision(s) or conditions.

C.

Quorum: The presence of four (4) members of the Zoning Board of Appeals shall constitute a quorum for the conduct of its business.

D.

Representative and Information Required: The applicant, or designated representative must be present at all scheduled review meetings or consideration of the appeal or variance will be postponed. Any need to re-advertise a public hearing due to absence or requested tabling shall be funded by the applicant. Absence of the applicant at two (2) consecutive meetings without prior notice to the Zoning Enforcement Officer shall result in denial of the application. The Zoning Board of Appeals shall have the power to subpoena and require the attendance of witnesses, administer oaths, compel testimony, and the production of books, papers, files, and other evidence pertinent to the matters before it.

E.

Majority Vote: The concurring vote of a majority of the members of the Zoning Board of Appeals shall be necessary to reverse any order, requirement, decision, or determination of any such administrative decision or to decide in favor of the applicant any matter upon which they are required to pass under this Ordinance or to affect any variation in this Ordinance. The concurring vote of two-thirds (2/3) of the members of the Zoning Board of Appeals shall be necessary to grant a use variance.