It is the purpose and intent of the Lindon City council to establish fair and reasonable practices to ensure the public’s right of easy and reasonable access to public records while protecting personal private information which may be contained in records maintained by the city. (Ord. 2020-13 § 1, amended, 2020; Ord. 6-93, amended, 1993; Ord. 9-92, adopted, 1992)

It is the purpose and intent of the Lindon City council that the city shall acknowledge and comply with the provisions of the Utah Government Records Access and Management Act, Chapter 2 of Title 63G of the Utah Code Annotated 1953, as amended.

The city recorder is hereby appointed as the Lindon City records officer and is to oversee and coordinate records management, access, and archive activities.

Records maintenance procedures shall be developed by the records officer to ensure that due care is taken to maintain and preserve city records safely and accurately and in compliance with state requirements. The records officer shall be responsible for monitoring the application and use of technical processes in the creation, duplication and disposal of city records, and shall monitor compliance with this title and with state requirements by city departments and employees. (Ord. 2020-13 § 1, amended, 2020)

The city retains and reserves to itself the right to use any type of nonverbal or nonwritten format for the storage, retention and retrieval of government records, including, but not limited to, audio tapes, video tapes, microforms, any type of computer, data processing, imaging or electronic information storage or processing equipment or systems, which are not prohibited by state statute and do not compromise legal requirements for records storage, retrieval, security and maintenance, to store and maintain city records. All computerized and nonwritten format records and data which are designated and classified in accordance with this title shall be made available to a requester in accordance with this title and state law. (Ord. 2020-13 § 1, amended, 2020; Ord. 9-92, adopted, 1992)

The public records of Lindon City shall be classified and retained pursuant to the provisions of Section 9 of the Lindon City Policies and Procedures Manual, as may be amended from time to time. (Ord. 2020-13 § 1, amended, 2020; Ord. 9-92, adopted, 1992)

Subject to provisions of this title, every person has a right to inspect a public record, free of charge, and the right to receive a copy of a public record upon payment of a reasonable cost as set forth herein. (Ord. 2020-13 § 1, amended, 2020; Ord. 9-92, adopted, 1992)

In order to ensure the public’s right to access and review public records, while still providing required protections for private and protected information which may be contained in such records, Lindon City hereby adopts and incorporates the Utah Government Records Access and Management Act as set forth in Chapter 2 of Title 63G of the Utah Code Annotated 1953, as may hereafter be amended. (Ord. 2020-13 § 1, amended, 2020; Ord. 9-92, adopted, 1992)

All record requests shall be made by written request upon forms provided by Lindon City, which request shall be directed to the city department where the record is kept. Lindon City will respond to all requests for records pursuant to and in accordance with the requirements of the Utah Government Records Access and Management Act as adopted in this title. (Ord. 2020-13 § 1, amended, 2020; Ord. 9-92, adopted, 1992)

Lindon City may charge reasonable fees and costs to the cover the city’s actual cost of compiling and duplicating a record.

A person who believes their request for records has been wrongfully denied, or that the requested records have not been fully provided, may appeal such decision to the administrative law judge, appointed pursuant to Section 2.22.070. The appeal shall be made pursuant to the appeals process set forth in the Utah Government Records Access and Management Act, as adopted by this title. (Ord. 2025-15 § 5, amended, 2025; Ord. 2020-13 § 1, amended, 2020; Ord. 9-92, adopted, 1992)

Lindon City has not established a local appeals board. As such, any appeal of a decision of the administrative law judge shall be made to the Sate Records Committee as set forth in Section 63G-2-403 of the Utah Code Annotated 1953, as adopted by this title. (Ord. 2025-15 § 6, amended, 2025; Ord. 2020-13 § 1, amended, 2020; Ord. 9-92, adopted, 1992)

Any petition for judicial decision of an order or decision made under the authority of this title shall be made pursuant to the requirements of § 63G-2-404 of the Utah Code Annontated 1953, as adopted by this title. (Ord. 2020-13 § 1, amended, 2020; Ord. 9-92, adopted, 1992)

The records officer shall ensure that all departments and city employees comply with the requirements of this title and the Utah Government Records Access and Management Act as adopted herein. (Ord. 2020-13 § 1, amended, 2020; Ord. 9-92, adopted, 1992)

The city may take disciplinary action, which may include suspension or discharge, against any employee who violates any provision of this title or the Utah Government Records Access and Management Act as adopted herein. (Ord. 2020-13 § 1, amended, 2020; Ord. 9-92, adopted, 1992)