In order to allow the Planning Board and the applicant to reach an understanding on basic design requirements prior to the preparation of detailed plans, the applicant shall submit a sketch plan of the proposed project. Within 10 business days following the applicant's first appearance before the Planning Board, the applicant shall forward a letter prepared by the Planning Board or an authorized agent of the Planning Board to all property owners within 500 feet of the land involved in the application, as the names of such owners appear on the last completed assessment roll of the Town, notifying the property owners of the receipt of the plan and application, by first-class mail. The list of property owners shall be obtained by the applicant from the Town's Assessor. The applicant shall thereafter submit a duly executed, notarized affidavit of mailing to the Planning Board. Further appearances before the Planning Board shall be prohibited until an affidavit meeting the requirements has been delivered. In the event a modification to an application proposes a modification in a proposed use, an increase in the number of buildings or an increase of more than 10% in the height or footprint of a proposed building or structure, other than an accessory building or structure, then a supplementary letter shall be required to be forwarded in the same manner advising of the modification. Said sketch plan shall be drawn to scale, though it need not be to the precision of a finished engineering drawing, and it shall indicate the following information:

The Planning Board shall review the sketch plan and related documents and shall render either a favorable report or an unfavorable report to the applicant. A favorable report shall in no way imply immediate or eventual approval status, it is merely intended to convey to the applicant the relative assurance that the development as conveyed is basically conforming to the Master Plan[1] of the Town of Newburgh and its implementing land use regulations, with or without suggested modifications.

The name and address of the owner of the lot, the applicant, if different, the applicant's agent or representative, if any, and all professionals involved in the preparation of material submitted in connection with the application; if the owner is not the applicant, clear, written permission is required from the owner stating that he/she consents to the application, further indicated by the owner cosigning the application.

A location map at a scale not smaller than one inch equals 2,000 feet showing nearby roads, neighborhoods and water bodies.

A survey of the lot at a scale not smaller than one inch equals 100 feet, prepared to scale and certified by a professional engineer or licensed land surveyor, showing all boundary lines, bearings, measurements, areas, existing structures, water bodies, rock outcrops, vegetation and contours at two-foot intervals. The data shall extend at least 100 feet beyond the boundaries of the lot.

The locations, names and present widths of existing and proposed streets, highways, easements, curblines, alleys, parks and other proposed public open spaces and similar facts regarding adjacent properties.

The location of any existing sewage collection or sewage treatment and disposal systems and the location and size of any water main, culvert or drain on or immediately adjacent to the property.

The provisions of this chapter applicable to the property and any zoning district boundaries affecting the property and any proposed change in such chapter as it affects the property.

The locations and owners of all adjoining lands as shown on the latest tax records.

A recorded deed or ownership and recorded copies of all existing and proposed deed restrictions and covenants applying to the property, including mortgages, and location of all existing and proposed easements.

The location and width of any streets or other public ways or places within or adjacent to the property shown upon the Official Map of the Town and the Master Plan[3] of the Town, if any, and the location, width, grades and profile of any street or other public way proposed by the applicant.

The location of all access points to the property and the distance of each to the center line of the nearest intersecting street.

Typical cross sections of the proposed final grading, roadways, sidewalks and any unusual topographic conditions, including detailed information relative to methods to be used to retain, stabilize and/or refurbish regraded areas.

The approximate boundary of any wetland and of any one-hundred-year floodplain or other area subject to flooding or stormwater overflow and, within any such area, the water surface elevation of the one-hundred-year base flood.

The location of all trees over eight inches in diameter, measured four feet above ground level.

A list of all special improvement districts affecting the property and boundaries of such districts within the property.

A description of all existing buildings and structures not designated for demolition or removal and all changes or improvements proposed on the subject lot, including the locations, dimensions, design, floor plans and all elevations of any proposed buildings or structural improvements.

Any proposed division of buildings and structures, including the proposed division of any building into units of separate occupancy.

The location of all uses not requiring a structure, including the locations, dimensions and materials of proposed parking or loading areas and the number of spaces provided, including the proposed location and design of all parking and access facilities as are required for the handicapped pursuant to the New York State Uniform Fire Prevention and Building Code, and the location of traffic safety devices and directional flow of on-site traffic.

The locations, height, design, directions, power and schedule of usage of any proposed outdoor lighting, public address systems or power and communication facilities.

The locations, dimensions, materials, plans and elevations of any proposed outdoor sign.

Any proposed grading, fencing, screening or other landscaping, including types and locations of proposed trees, and location, height, quality and design of all landscaping and buffer areas.

The source of water supply and the location of all proposed waterlines, valves, hydrants and available fire protection, including the location of fire and other emergency zones.

Unless or until a public or central sanitary sewer system is available, the alternative means of treatment and disposal of sewage proposed, including the locations and results of percolation and other tests to ascertain subsurface soil, rock and groundwater conditions, and the depth to groundwater and bedrock shall be shown. If a public or central sanitary sewer system is available or proposed, the location of all proposed sewer lines, pump stations and any treatment plant shall be shown.

The provisions for controlling storm drainage in the form of a drainage plan.

The location of all proposed gas, electric power and communication lines.

The location of any outdoor storage, including the location and type of trash and rubbish collection facilities.

The location, height, design and direction of all exterior and rooftop structures and facilities, including the placement of noise baffles and appropriate screening.

The location of temporary markers adequate to locate and evaluate the basic layout in the field.

If the property is to be developed in stages and the applicant wishes approval for only one stage, a supplementary plan shall be submitted showing the ultimate development and all other stages.

Any other information deemed necessary for the Planning Board to determine conformity of the site plan with the intent and regulations of this chapter.

Evidence of compliance with the State Environmental Quality Review Act (SEQRA),[4] Environmental Conservation Law § 8-0113 and 6 NYCRR Part 617.

Letters, permits and approvals of any other agencies having jurisdiction over the proposed project, with their comments on the site plan.

For any site requiring side or rear yard buffers, a contextual map which includes topography, vegetation associations, buildings, roads, and natural features such as wetlands and streams for a distance of 200 feet beyond the property boundary. The contextual map may be based on aerial photographs and/or topographic maps. The Planning Board may determine to extend the distance up to 500 feet beyond the boundary depending on location, terrain and cultural uses.

In authorizing any use, the Planning Board shall take into consideration the public health, safety and general welfare and the comfort and convenience of the public in general and of the residents of the immediate neighborhood in particular and may attach reasonable conditions and safeguards as a condition to its approval.

Prior to authorizing any application subject to site plan review by the Planning Board, the Board shall make such application available for review to the Building and Code Enforcement Officer of the Town of Newburgh and other relevant agencies of the Town who shall have a period of 10 days to report their recommendations to the Planning Board. The Board shall consider such recommendations and the special conditions set forth for any use requiring site plan review by the Planning Board as provided by Articles V and VI of this chapter and the following general objectives:

Traffic access. Proposed traffic accessways shall be:

Circulation and parking. Adequate off-street parking and loading spaces shall be provided to prevent parking in public streets of vehicles of any person connected with or visiting the use. The interior circulation system shall be adequate to provide safe accessibility to all off-street parking spaces.

The site shall be well drained and shall have such grades and soil as to make it suitable for the purpose intended.

Drainage. Storm runoff shall be controlled in such a manner that no person, property or facilities are vulnerable to injury or damage by the discharge of stormwater or its effects. Wherever possible, runoff shall be controlled on the land surface by the use of broad, gentle swales. The site plan shall provide for retention basins sufficient to maintain discharge from the site at the predevelopment rate, as calculated by the Soil Cover Complex Method outlined in Technical Release 55 (TR 55) of the United States Department of Agriculture, Soil Conservation Service. Erosion shall be strictly controlled by adequate grading, energy dissipators and ground cover. Silt basins or barriers shall be constructed where necessary to control siltation in downstream water bodies. Whenever possible, drainage shall be piped through or diverted around construction areas to minimize erosion and transport of sediment during construction.

Landscaping and screening. All playgrounds, parking and service areas shall be reasonably screened at all seasons of the year from the view of the adjacent residential lots and streets, and the general landscaping of the site shall be in character with that generally prevailing in the neighborhood. Existing trees over 12 inches in diameter shall be preserved to the maximum extent possible.

Character and appearance. The character and appearance of any proposed use, building or outdoor sign shall be in general harmony with the character and appearance of the Town of Newburgh and shall not adversely affect the general welfare of the inhabitants of the Town of Newburgh.

Open space in residential developments. The site development plan shall make provisions for open space and recreational facilities. Existing drainage courses, water bodies and scenic features shall be preserved in residential developments to the maximum extent possible. Greenbelts and pedestrianways shall be preserved or provided wherever appropriate.

Americans with Disabilities Act. The site and structures shall comply with the requirements and standards of the "Americans with Disabilities Act," 42 U.S.C. § 12101 et seq., and any regulations promulgated thereunder. Where, however, this chapter or other applicable laws, codes, rules or regulations impose stricter requirements for accommodation for the disabled, those stricter standards shall apply.

Before authorizing any use or approving any plan, the Planning Board may hold a public hearing, the notice for which shall be subject to the same requirements established by this chapter for hearings by the Zoning Board of Appeals in § 185-55. Such notice shall additionally include the following information, as of the date of publication: the size of the lot(s), the number of buildings and size of each building's footprint, number of stories and height of each building or structure, and a detailed description of the proposed use provided by the applicant, or where the use classification is generic and the applicant cannot commit to a particular use at the time of the application, a description of the possible uses to which the site might be put as permitted by the applicable Table of Use and Bulk Requirements[5] for the classification of use subject to site plan approval for which approval is requested.

When the Planning Board finds that a public hearing is required, it shall set a date for a public hearing on site plan approval within 45 days of determining that the application for site plan approval is complete.

The provision in this chapter under which such permit was issued is still in effect.

Such permit was issued in conformity with the provisions of this chapter.

Such permit shall be deemed to affect only the lot or portion thereof for which such permit shall have been granted.