A. PURPOSE. By reason of potential adverse effect on public service, community appearance, environment, welfare, and to neighboring land uses, Site Plan Review and approval shall be required of development. For the purpose of assuring proper accessibility, circulation, functional relationships of uses, and compatibility with adjoining and nearby development, no Building or Occupancy Permit shall be issued, nor use commenced, except in accordance with a Site Plan submitted and approved by the City in accordance with this section.
B. INTENT. The Site Plan Review process recognizes that the developments to which it is made applicable, even though generally suitable for location in a particular district or on a particular site are because of their nature, size, complexity, or other indicators of probable impact, capable of adversely affecting the purposes for which these regulations are established, unless careful consideration has been given to critical design elements. Therefore, it is the intent of this process to ensure that all elements are reviewed for compatibility with the provisions of these regulations. A Site Plan, much like a preliminary plat of subdivision, is intended to serve as a working document for the developer and the City. It shall provide sufficiently detailed information to allow an informed decision concerning the overall acceptability of the proposed development.
C. APPLICABILITY. Site Plan Review shall be required, as a precondition to the issuance of a Building or Occupancy Permit, in the following instance:
The development or establishment of any commercial or special or industrial use.
E. DESIGN STANDARDS. The following design standards shall apply to any development requiring Site Plan Review:
1. Access. All developments requiring Site Plan Review shall have adequate and safe vehicular access to adjacent streets. All entrance and exit driveways to public streets shall be located with due consideration for traffic flow so as to afford minimum conflict to traffic on public streets. All such entrances and exits shall be so located and designed so as to comply with the Traffic Control Policies of the City and in the case of State Highways, with the Oklahoma State Highway Commission's Driveway Regulations for Oklahoma Highways.
2. Drainage. Proper surface drainage shall be provided so that removal of surface waters will not adversely affect neighboring properties or the public storm drainage system and will, so far as practicable, avoid flooding, erosion, and detrimental depositing of silt, gravel, or stone. Surface water shall be removed from all roofs, canopies, paved and other areas and disposed of in an appropriate drainage system as approved by the Building Official.
3. Landscaping. Landscaping shall be included as an integral part of the development to provide a quality of life and amenities in keeping with the natural physical surroundings of the City. All developments shall be landscaped with trees, ornamental shrubs, and green areas according to the following standards:
a. No less than five percent (5%) of the total land area of the development shall be landscaped with trees, ornamental shrubs, walkways, and green areas. At least seventy-five percent of this area shall be in the front or side yards.
b. All Site Plans shall include a detailed landscaping plan indicating the type and number of plants to be provided.
c. Artificial grass or any form of synthetic plant shall not be permitted as landscaping.
d. The use of gravel as ground cover shall not be considered as meeting the minimum requirements of this Section.
e. The plan shall not interfere with sight triangles at intersections as provided in the Subdivision Ordinance.
f. A Certificate of Occupancy shall not be issued until landscaping has been installed in accordance with the approved Site Plan. If the season of the year will not permit planting, a temporary Certificate of Occupancy shall be issued until growing season. Failure to plant landscaping shall be a violation of these regulations.
g. All landscaping improvements shall at all times be maintained in a live and healthy manner.
h. The Planning Commission and the City Council may require that existing landscaping and vegetation on the site be retained in order to satisfy the requirements of this Section.
i. The Zoning Officer, with approval from the City Manager, can exempt any industrial development from compliance with any or all of these landscaping provisions but shall provide the reasons therefore in a written memorandum, containing appropriate zoning and planning considerations, and provided to the Planning Commission and City Council at the time of the consideration of the Site Plan Review.
4. Lighting. All lighting in parking areas, as part of signs and advertising or special lighting, shall be so arranged to avoid unreasonable reflection, glare, or radiation onto operators of motor vehicles, pedestrians, and neighboring land uses or properties. Outdoor lighting when provided, shall have an arrangement of reflectors and an intensity which will not interfere with adjacent land uses or the use of adjacent streets. No flickering, moving, or flashing lights shall be permitted.
5. Parking. The location, width and layout of interior drives shall be appropriate for the proposed interior circulation (See 12-231). The location and layout of accessory off-street parking and loading spaces shall provide for efficient circulation and the safety of pedestrians and vehicles. The location of parking areas shall not detract from the design of proposed buildings and structures or from the appearance of the existing neighboring buildings, structures, and landscape. Provisions shall be made for access by police, fire, and emergency vehicles. The Zoning Officer, with the approval of the City Manager, can exempt any industrial development from compliance with any or all of the these parking provisions but shall provide the reasons therefore in a written memorandum, containing appropriate zoning and planning considerations, and provided to the Planning Commission and City Council at the time of the consideration of the Site Plan Review.
a. All parking lots containing more than 10 spaces must have a minimum five (5) foot landscaped strip adjacent to their perimeters with shade trees planted in the amount equivalent to one shade tree for every thirty-five (35) feet of the perimeter lineal footage. On parking lot perimeters adjacent to residentially zoned or developed land, the landscaped strip shall contain 75% opaque screening which shall include a solid wall, fence, or compact evergreen hedge not less than five (5) feet in height. In addition, unenclosed parking lots with more than twenty (20) spaces shall have a minimum of two percent (2%) of the interior surface area landscaped and shall have a permanent underground watering system. The interior landscaping shall be in planting islands at aisle ends or strips between aisles. Where planting will be susceptible to injury by pedestrians or motor traffic, they shall be protected by appropriate curbs, tree guards, or other devices. The landscaping requirements herein can be amended or waived in certain circumstances to provide for overflow parking when necessary to better serve the interests of the business and the public. For purpose of this section, the term “overflow parking” shall mean parking spaces and areas in excess of that required by this code.
b. Surfacing. Except as otherwise provided herein, all property used for parking of vehicles, storage and display of merchandise, and all driveways used for vehicle ingress and egress shall be paved with a hard surface (See Section
12-231). Alternate Pavement Systems. An alternate pavement system may be substituted for concrete or asphalt for the construction of overflow parking of vehicles, storage and display of merchandise, and other locations where vehicles will drive, turn and exit or park, provided the design and construction of such paving system meets the following performance standards:
(1) Rock or gravel paving systems which does not allow the water to permeate into the subsurface directly below the paving system.
(a) MATERIALS. Aggregate shall conform to the applicable requirements of ASTM D 1241 or, if so specified, shall be obtained from designated sources. The aggregate material shall be free from vegetable matter and other deleterious sources. The surface course shall meet the requirement of ASTM D 1241 for Type I with Gradation C or any other gradation, which will grade within the following limits:
| |
¾” | 100 |
No. 4 | 38-65 |
No. 8 | 25-60 |
No. 30 | 10-40 |
No. 200 | 3-12 |
(b) DRIVEWAYS. Driveways shall meet the following requirements:
When tested in accordance with ASTM D 4318, the plasticity index shall not be more than five.
When tested in accordance with ASTM D 4318, the liquid limit shall not be more than 25 percent.
Driveways to be surfaced including the drainage ditches shall be scarified minimally to the top 6 inches of the road bases and mixed with water to within plus or minus 1% optimum moisture and compacted as necessary to provide density of road base matrix not less than 95% maximum Proctor density (ASTM-698).
The road surface coarse material shall be compacted as necessary to provide density of the road gravel surface matrix not less than 95% maximum Protor density (ASTM-698).
(c) BASE PREPARATION. The area to be surfaced shall be compacted as specified. The surface shall be inspected and approved by the City’s engineer before an aggregate surfacing material is placed.
(d) PLACEMENT. The aggregate shall be deposited, spread, processed, and compacted on the prepared subgrade to the required thickness as designated by the City Engineer. Minimum thickness of the rock or aggregate layer shall be six inches. In the event segregation occurs, the material shall be bladed until the various sizes of aggregate are uniformly and satisfactory blended. After being spread, the material shall be watered, mixed, and shaped to the required section, and compacted as specified. The completed course shall be smooth, true to grade and cross-section and free from ruts, humps, depressions, and irregularities.
(e) DRAINAGE. Low drainage channels shall be provided to carry the water to proper and adequate drainage to a designated storm water collection area or conveyance system. Such paving system shall also be designed to direct and/or convey water flow away from a structure.
(f) CROSS-SECTION. The cross-section as provided shall be followed if required by the City Engineer.
(g) CULVERTS. Culverts may be required to be placed in such location(s) as specified by the City.
(h) The approach shall be a minimum of twelve feet (12’) in width, six inches (6”) in depth, and constructed of concrete.
(2) Rock or gravel paving systems which allow the water to permeate into the subsurface directly below the paving system (hereinafter referred to as permeable pavement system“).
(a) Such paving system is installed in a manner that prevents water from standing for longer than forty-eight (48) hours in, on, or below the pavement following a rainfall event.
(b) Such paving system is installed in a manner which allows for proper and adequate drainage to a designated storm water collection area or conveyance system.
(c) Such paving system is designed to direct and/or convey water flow away from a structure.
(d) Innovative or specialized permeable pavement systems may be utilized provided the design and construction thereof strictly adheres to the manufacturer’s specifications for installation and use. Such specifications and/or drawings shall be submitted to the City of Perry for review and approval prior to start of construction.
(e) Design and construction of such permeable paving systems shall conform to all other requirements of the City Code or Standards, including the following standards:
The approach shall be a minimum of twelve feet (12’) in width, six inches (6”) in depth, and constructed of concrete.
Mirafi Fabric No. #RS380i or an equivalent liner shall be placed from the back of the concrete approach to the edge of any area covered by the aggregate.
Permeable pavement is asphalt or concrete of a type permitted by the City Engineer shall be mixed with fewer fine particles to create more air space which allows water to permeate through it. An underlying layer of fine sediment shall be placed and below in a bed of uniform-grade stones that shall store the water as it infiltrates into the ground. The thickness of each material shall be certified by an engineer or approved by the City Engineer.
As much of the soil in the City is hard clay and does not permit the infiltration of water through it, an appropriate soil test and certification from a licensed engineer shall be required for the installation of a permeable pavement system.
d. The decision whether to permit an alternate pavement system for overflow parking areas shall be based on its intended location, utility, aesthetic considerations, surrounding uses and such other factors as the Planning Commission and City Council deem appropriate. No alternative pavement system may be used on an approach to or from any property, which approach shall be in concrete.
(3) Provisions applicable to both types of alternative paving systems:
No owner or person in lawful possession of the property upon which either of the alternate paving systems are used shall permit rock or other aggregate from being carried out into the street from the property. In the event such occurs, the owner or person in lawful possession of the property shall immediately remedy the occurrence or shall be subject to a fine and costs.
6. Relation of proposed structures to environment. Proposed structures on the site shall be related in style and design and shall also relate visually to the terrain and existing buildings and roads in the vicinity. The achievement of such harmonious relationship may include the enclosure of space in conjunction with other existing buildings or other proposed buildings and the creation of focal points with respect to avenues of approach, terrain features or other buildings. Proposed structures shall be so cited as to minimize any adverse impact upon the surrounding area, and particularly upon nearby residences, by reason of:
a. Building location, height, bulk, and shadows;
b. Location, intensity, direction, and time usage of outdoor lighting;
c. Likelihood of nuisances;
d. Other similar considerations.
Appropriate screening shall be required to minimize any such adverse impact.
7. Screening. Development and maintenance of plantings, fences, and walls shall be provided as an aesthetic barrier against traffic, noise, heat, glare, and dust for the protection and conservation of property. Whenever any lot located in any commercial or special use or industrial zone is to be developed or occupied by a commercial or special use or industrial uses(s) and it abuts a lot located in any residential zone or a lot developed residentially, or it otherwise abuts any property or lot which should be visually protected from such use as determined by the Planning Commission and/or the City Council, the lot shall be screened by the development with a minimum 75% opaque barrier not less than 5 feet in height along the entire abutting lot line. Said screening or barrier shall be dense landscaping, earthen berm, solid lumber or masonry fence, wall, or combination thereof. Solid lumber fencing shall be treated or painted in earth tone colors. More extensive screening may be required by the Planning Commission and City Council in instances where the above described screening does not adequately protect adjacent properties from unsightly or distractive activity. The screening shall be maintained in good condition. Prescribed screening need not be provided along a lot line if a building, fence, wall or dense landscaping of at least equivalent height, capacity, and maintenance exits immediately abutting on the opposite side of said lot line. In addition, the Planning Commission and the City Council may require that existing landscaping and vegetation on the site which serves a partial or full screening be retained in order to satisfy the requirements of this Section. The Zoning Officer, with the approval of the City Manager, can exempt any industrial development from compliance with any or all of the these screening provisions but shall provide the reasons therefore in a written memorandum, containing appropriate zoning and planning considerations, and provided to the Planning Commission and City Council at the time of the consideration of the Site Plan Review.
8. Special Features. Outside storage areas, service and machinery installations, service areas, truck loading areas, utility buildings, and structures, and similar accessory areas and structures shall be subject to such setbacks, screen plantings or other screening methods as shall reasonably be required to prevent any adverse effect upon the environment or nearby property.
9. Waste disposal. All containers for the disposal of wastes can be required to be located on a concrete pad and shall be screened to the extent that the container cannot be viewed by the public.
10. Public Rights-of-Way, Streets and Easements. Each Site Plan shall provide for the appropriate dedication and improvement of needed rights-of-way and easements as are necessary to adequately serve the proposed development and occupancy and the minimum design standards of the City.
11. Signs. Except as otherwise hereinafter provided, all signs submitted as a part of Site Plan Review Process shall conform to the sign regulations provided for in
Chapter 12, Article 5 of this municipal code (hereinafter “Sign Ordinance”). In the case of an application for a sign that does not meet the terms of the Sign Ordinance the applicant may apply to the Board of Adjustment for a variance, or as a part of the Site Plan Process, to the Planning Commission and City Council for a special exception as specifically hereinafter provided. Any request for a special exception to the Sign Ordinance regarding a discretionary decision on the part of the governing body may only be considered with respect to the location, height, size, or lighting of the sign. The specific criteria to be considered by the Planning Commission and City Council when considering a special exception to the Sign Ordinance are the following:
A. The special exception sought must not violate the terms of any applicable International Code; and
B. The special exception must, as best as possible, take into consideration the natural environment, and the health, safety and welfare of the residents and landowners immediately adjacent to the sign, including issues concerning location, height, size or lighting of the sign; and
C. Whether the special exception is for a temporary or permanent sign.
Reasonable conditions may be required in conjunction with the approval of a special exception to the Sign Ordinance and such reasonable conditions shall be memorialized in writing in the ordinance or resolution or motion (with official minutes) approving the special exception as a part of the site plan. Moreover, the specific special exception sought to the Sign Ordinance must be identified in the required site plan public notice.
F. PRE-APPLICATION REVIEW. Prior to submission of a Site Plan, the applicant should discuss with the Zoning Officer the procedure and the requirements of the general layout of the site, utilities, access to arterials, general design and narrative, the availability of existing services, and similar matters. The intent of the pre-application review is to expedite the Site Plan Review process and to facilitate the approval of the Development.
G. SITE PLAN PREPARATION.
1. Site Plans or any portion thereof involving Public Engineering improvements shall be certified by a Professional Engineer registered in the State of Oklahoma.
2. Every Site Plan shall include a Boundary Survey completed and certified by a land surveyor licensed by the State of Oklahoma.
3. Site Plans shall be prepared to a scale of one-inch equals fifty feet or larger.
4. A Site Plan shall be prepared on one or more sheets to show clearly the information required by these regulations and to facilitate the review and approval of the plan. If appropriate, match lines shall clearly indicate where sheets join.
5. The Site Plan must, at the time of submittal, be accompanied by the completed application form. The filing fee for Site Plan Review shall be twenty-five dollars ($25.00). An application for the approval of a Site Plan may be processed simultaneously with and contingent upon, the approval of, an application for a zoning amendment.
H. CONTENTS OF THE SITE PLAN.
1. All Site Plans shall contain the following information:
a. Location of the tract, with references to names of adjoining streets, streams, bodies of water, railroads, subdivisions, or other landmarks sufficient to clearly identify the location of the property.
b. The name, address and telephone of the owner or developer, north arrow, date, scale of drawing, and number of sheets.
c. Boundary dimensions and references as indicated by survey.
d. Existing topography, with a maximum contour interval of two (2) feet, if required by the Zoning Officer.
e. All existing and proposed streets, pedestrian circulation systems, utilities, and easements, indicating their name, type and dimensions and the location of all private utility service lines and connections to public utilities.
f. Zoning of all adjacent properties.
g. The delineation of any flood hazard areas and drainage features as defined by the Federal Insurance Administration.
h. Location, type, and dimensions of vehicular entrances to the site.
i. All off-street parking and loading areas in accordance with off-street parking regulations as specified in this Code.
j. The proposed location, use, number of floors, height, and gross floor area for each building; any outside display areas; signs and lighting. Elevation drawings shall be submitted for all signs and buildings.
k. Location, type, size, and height of fencing, retaining walls, screening, plantings, or landscaping. Elevation drawings shall be submitted for all screen planting and fencing.
l. Provisions for the adequate disposition of natural storm water in accordance with the adopted design criteria, standards, and ordinances of the City indicating the location, size, type and grade of ditches, catch basins and dips, and connections to existing drainage systems and on-site storm water detention systems.
m. Proposed finished grading by contours of two (2) feet supplemented where necessary by spot elevation if required by the Zoning Officer.
n. The Zoning Officer, with the approval of the City Manager, can exempt any development from compliance with any of the required contents of the Site Plan but shall provide the reasons therefore in a written memorandum, containing appropriate zoning and planning considerations, and provided to the Planning Commission and City Council at the time of the consideration of the Site Plan Review.
I. SITE PLAN SUBMISSION AND REVIEW. Plans for Development on Property.
1. All Site Plans shall be reviewed and approved by the Planning Commission prior to the issuance of any Building Permit or Occupancy Permit for the property.
2. The Site Plan shall be submitted to the Zoning Officer no later than 10 days prior to the Planning Commission meeting date at which it is to be considered.
3. The Zoning Officer shall review the Site Plan for completeness and compliance with the provisions of these regulations. Any necessary modifications shall be forwarded to the applicant for resubmittal.
4. After review, the Zoning Officer shall provide to the Planning Commission, a written report recommending and listing reasons for the approval or denial of the Site Plan.
5. The Planning Commission shall conduct a public hearing regarding the proposed Site Plan and shall consider:
a. Whether the proposed Site Plan is consistent with the Land Use Plan.
b. Whether the proposed Site Plan harmonizes with the existing and expected development of surrounding areas.
c. Whether provisions have been made for proper accessibility, circulation, and functional relationships of land uses.
d. Whether the proposed Site Plan is consistent with the purposes and standards of these regulations.
6. The Planning Commission may take the following actions:
a. Approval. If the Site Plan is recommended for approval, the developer may make application for permits in compliance with the approved Site Plan.
b. Conditional approval. The Planning Commission may recommend conditional approval of the Site Plan subject to any necessary amendments.
c. Denial. If the Site Plan is recommended for denial, the reasons for such shall be recorded in the minutes of the Planning Commission meeting. The reasons for denial shall refer to specific provisions of these regulations which the Site Plan does not conform.
d. Exemptions. In making such recommendation of approval or conditional approval of any Site Plan to the City Council, the Planning Commission may exempt any development from compliance with any of the Design Standards but shall set out their reasoning in their motion and minutes.
7. The recommendation of the Planning Commission shall be referred to the City Council for final action.
8. The City Council shall approve, conditionally approve, or deny the Site Plan, including accepting or rejecting, in whole or in part, any recommended exemption from the Design Standards. In the case of any action other than approval, the City Council shall state the reasons for its action. As a condition of approval, the City Council may require certain on-site and off-site improvements to be installed.
1. After the Zoning Officer receives an application for Site Plan Review, the subject property shall be posted with a notice or notices which shall describe the development being proposed and the time and place in which the application may be viewed by any interested person.
2. Said Notice shall be posted no later than ten (10) days prior to the hearing before the Planning Commission. The subject property shall remain posted until a final decision has been made concerning the application.
Upon approval of the Site Plan, building permits may be issued in accordance with the provisions of the approved Site Plan.
K. AMENDMENTS. Minor changes to the Site Plan may be accomplished administratively through the Zoning Officer so long as substantial compliance is maintained with the approved Site Plan. Proposed changes which could represent a significant departure from the Site Plan, as approved by the Planning Commission or City Council, shall require resubmittal. Major changes to an approved Site Plan which would require resubmittal shall include but not be limited to, an increase in the bulk of any building by more than five percent (5%), and increase in residential density, or an increase in total ground area covered by buildings by more than five percent (5%).
L. OCCUPANCY PERMIT. Prior to the issuance of any Certificate of Occupancy, the applicant shall complete in a manner satisfactory to the Zoning Officer, all improvements required by these regulations and as required by the City Council.
M. EXCEPTIONS: The foregoing Site Plan Procedure shall not apply to:
1. New occupancies of existing structures in the “C-3" Central Business District.
2. Any use permitted on a temporary basis for a period of not to exceed six (6) months.
3. Attached or unattached additions to existing non- residential buildings or uses; provided however, such additions must not change the character of the use or cause or extend a nuisance or nonconformity and must otherwise conform to the appropriate city ordinances.
N. ADMINISTRATIVE SITE PLAN REVIEW: The following Administrative Site Plan Review procedures shall apply to additions to existing non-residential buildings or uses, when such additions do not change the character of the use, cause or extend a nuisance or nonconformity and otherwise conform to the appropriate city ordinances.
1. There is hereby created an Administrative Site Plan Review Board (hereinafter the “Board”) to review applications for Administrative Site Plan Review (hereinafter the “review”). The Board shall be composed of the Zoning Officer, the Planning Advisor and the Chairman of the Planning Commission or his designee.
2. Any Administrative Site Plan Review Applicant (hereinafter the “Applicant”) shall request a Pre-Application Review with the Zoning Officer as provided by subsection F. Prior to the administrative hearing, the Zoning Officer may choose, in his sole discretion, to send the Application for consideration and review by the Planning Commission and the City Council.
3. The Zoning Officer shall determine which design standards (as provided in subsection E), what site plan preparation (as provided in subsection G) and which site plan contents are applicable for this type of Application, together with any such other related matters to expedite the Application. Upon submission of such applicable items in the Application by the Applicant to the City Clerk, the affected property shall be immediately posted with a notice which describes the development being proposed and the time and place of the administrative hearing before the Board. The property shall be posted for at least five (5) days prior to the date of the administrative hearing. At the hearing, the Board shall consider:
a. Whether the proposed Site Plan is consistent with the Land Use Plan;
b. Whether the proposed Site Plan harmonizes with the existing and expected development of surrounding areas;
c. Whether provisions have been made for the proper accessibility, circulation, and functional relationships of land uses;
d. Whether the proposed Site Plan is consistent with the purposes and standards of these regulations; and
e. Whether, as a condition of approval, certain on-site and off-site improvements should be installed at the Applicant’s sole cost.
The decision of any two members of the Board shall be binding on the Applicant. All Board decisions shall be reduced to writing and forwarded to the Planning Commission for their records. Any person may appear at the administrative hearing and be heard. If no appeal to the decision of the Board is filed with the City Clerk within three (3) days of the Board’s decision, such decision shall be binding. Any decision appealed shall be heard and decided by the City Council.