Plandome Manor City Zoning Code
§ 225-15
Wireless telecommunications facilities.
[Added 6-19-2018 by L.L. No. 2-2018]
A.
Purpose and legislative intent. The Telecommunications Act of 1996 affirmed the Village of Plandome Manor's authority concerning the placement, construction and modification of wireless telecommunications facilities. The Incorporated Village of Plandome Manor (the "Village") finds that wireless telecommunications facilities may pose significant concerns to the health, safety, public welfare, character and environment of the Village and its inhabitants. The Village also recognizes that facilitating the development of wireless service technology can be an economic development asset to the Village and of significant benefit to the Village and its residents. In order to insure that the placement, construction or modification of wireless telecommunications facilities is consistent with the Village's land use policies, the Village is adopting a single, comprehensive, wireless telecommunications facilities application and permit process. The intent of this section is to minimize the impact of wireless telecommunications facilities, establish a fair and efficient process for review and approval of applications, assure an integrated, comprehensive review of environmental impacts of such facilities, and protect the health, safety and welfare of the Village of Plandome Manor.
B.
Title. This section shall be known and cited as the "Wireless Telecommunications Facilities Siting" section of the Village of Plandome Manor Zoning Code.
C.
Severability.
(1)
If any word, phrase, sentence, part, section, subsection, or other portion of this section or any application thereof to any person or circumstance is declared void, unconstitutional, or invalid for any reason, then such word, phrase, sentence, part, section, subsection, or other portion, or the proscribed application thereof, shall be severable, and the remaining provisions of this section, and all applications thereof, not having been declared void, unconstitutional, or invalid, shall remain in full force and effect.
(2)
Any special use permit issued under this section shall be comprehensive and not severable. If part of a permit is deemed or ruled to be invalid or unenforceable in any material respect, by a competent authority, or is overturned by a competent authority, the permit shall be void in total, upon determination by the Village.
D.
Definitions. For purposes of this section and where not inconsistent with the context of a particular section, the defined terms, phrases, words, abbreviations, and their derivations shall have the meaning given in this section. When not inconsistent with the context, words in the present tense include the future tense, words used in the plural number include words in the singular number and words in the singular number include the plural number. The word "shall" is always mandatory, and not merely directory.
ACCESSORY FACILITY OR STRUCTURE
An accessory facility or structure serving or being used in conjunction with wireless telecommunications facilities, and located on the same property or lot as the wireless telecommunications facilities, including but not limited to, utility or transmission equipment storage sheds or cabinets.
ANTENNA
A system of electrical conductors that transmit or receive electromagnetic waves or radio frequency or other wireless signals.
APPLICANT
Any wireless service provider submitting an application for a special use permit for wireless telecommunications facilities.
APPLICATION
All necessary and appropriate documentation that an applicant submits in order to receive a special use permit for wireless telecommunications facilities.
BOARD
The Village Board of Trustees of the Incorporated Village of Plandome Manor.
CO-LOCATION
The use of an existing tower or structure to support antennae for the provision of wireless services. A replacement tower that is constructed on the same site as an existing tower will be considered a co-location as long as the new tower is no taller than the old tower and that the old tower is removed in a reasonable short time frame after the new tower is constructed.
COMMERCIAL IMPRACTICABILITY or COMMERCIALLY IMPRACTICABLE
The inability to perform an act on terms that are reasonable in commerce; the cause or occurrence of which could not have been reasonably anticipated or foreseen and that jeopardizes the financial efficacy of the project. The inability to achieve a satisfactory financial return on investment or profit, standing alone, shall not deem a situation to be "commercial impracticable" and shall not render an act or the terms of an agreement "commercially impracticable."
COMPLETED APPLICATION
An application that contains all necessary and required information and/or data necessary to enable an informed decision to be made with respect to an application. Where any information is provided pursuant to the terms of this section and the Village's expert or consultant or the Board determines, based upon information provided, that further or clarifying information is needed as to one or more aspects, then the application will not be deemed complete until that further or clarifying information is provided to the satisfaction of the Village's expert or consultant or the Board.
DISTRIBUTED ANTENNA SYSTEM (DAS)
A network of spatially separated antenna nodes connected to a common source via a transport medium that provides wireless service within a geographic area or structure.
FAA
The Federal Aviation Administration, or its duly designated and authorized successor agency.
FCC
The Federal Communications Commission, or its duly designated and authorized successor agency.
HEIGHT
When referring to a tower or structure, the distance measured from the preexisting grade level to the highest point on the tower or structure, even if said highest point is an antenna or lightening protection device.
MODIFICATION or MODIFY
The addition, removal or change of any of the physical and visually discernable components or aspects of a wireless facility, such as antennas, cabling, equipment shelters, landscaping, fencing, utility feeds, changing the color or materials of any visually discernable components, vehicular access, parking and/or an upgrade or changeout of equipment for better or more modern equipment. Adding a new wireless carrier or service provider to a telecommunications tower or telecommunications site as a co-location is a modification. A modification shall not include the replacement of any components of a wireless facility where the replacement is identical to the component being replaced or for any matters that involve the normal repair and maintenance of a wireless facility without adding, removing or changing anything.
MUNICIPAL FACILITIES
Village-owned streetlamps, streetlight poles, lighting fixtures, electroliers, flagpoles, and other similar Village-owned structures.
MUNICIPAL PROPERTY
Village-owned buildings, and the space in, upon, above, along, across, and over real property that is under the sole ownership, jurisdiction, possession and control of the Village (except property leased or licensed to or by the Village); any property where the Village holds an easement or other beneficial interest; public right-of-way; and underwater lands.
NIER
Nonionizing Electromagnetic Radiation.
PERSON
Any individual, corporation, estate, trust, partnership, joint stock company, association of two or more persons having a joint common interest, or any other entity.
PERSONAL WIRELESS FACILITY
See definition for "wireless telecommunications facilities."
PERSONAL WIRELESS SERVICES or PWS or PERSONAL TELECOMMUNICATIONS SERVICE or PCS
Shall have the same meaning as defined and used in the 1996 Telecommunications Act.
REPAIRS AND MAINTENANCE
The replacement of any components of a wireless facility where the replacement is identical to the component being replaced or for any matters that involve the normal repair and maintenance of a wireless facility without the addition, removal or change of any of the physical or visually discernable components or aspects of a wireless facility that will add to the visible appearance of the facility as originally permitted.
SPECIAL USE PERMIT
The official document or permit by which an applicant is allowed to file for a building permit to construct and use wireless telecommunications facilities as granted or issued by the Village.
STATE
The State of New York.
STEALTH OR STEALTH TECHNOLOGY
To minimize adverse aesthetic and visual impacts on the land, property, buildings, and other facilities adjacent to, surrounding, and in generally the same area as the requested location of such wireless telecommunications facilities, which shall mean using the least visually and physically intrusive facility that is not technologically or commercially impracticable under the facts and circumstances.
TELECOMMUNICATION SITE
See definition for "wireless telecommunications facilities."
TELECOMMUNICATIONS
The transmission and/or reception of audio, video, data, and other information by wire, radio frequency, light, and other electronic or electromagnetic systems.
TELECOMMUNICATIONS STRUCTURE
A structure used in the provision of services described in the definition of "wireless telecommunications facilities."
TEMPORARY
Temporary in relation to all aspects and components of this section, something intended to, or that does not exist for more than 90 days.
TOWER
Any structure designed primarily to support an antenna for receiving and/or transmitting a wireless signal.
VILLAGE
The Incorporated Village of Plandome Manor.
WIRELESS TELECOMMUNICATIONS FACILITIES
Includes a "telecommunications site" and "personal wireless facility." It means a structure, facility or location designed, or intended to be used as, or used to support antennas or other transmitting or receiving devices. This includes without limit, towers of all types and kinds and structures, including, but not limited to buildings, church steeples, silos, water towers, signs or other structures that can be used as a support structure for antennas or the functional equivalent of such. It further includes all related facilities and equipment such as cabling, equipment shelters and other structures associated with the site. It is a structure and facility intended for transmitting and/or receiving radio, television, cellular, SMR, paging, 911, personal communications services (PCS), commercial satellite services, microwave services and any commercial wireless telecommunication service not licensed by the FCC.
E.
Overall policy and desired goals for special use permits. In order to ensure that the placement, construction, and modification of wireless telecommunications facilities protects the Village's health, safety, public welfare, environmental features, the nature and character of the community and neighborhood and other aspects of the quality of life specifically listed elsewhere in this section, the Village hereby adopts an overall policy with respect to a special use permit for wireless telecommunications facilities for the express purpose of achieving the following goals:
(1)
Requiring a special use permit for any new, co-location or modification of a wireless telecommunications facility.
(2)
Implementing an application process for person(s) seeking a special use permit for wireless telecommunications facilities.
(3)
Establishing a policy for examining an application for and issuing a special use permit for wireless telecommunications facilities that is both fair and consistent.
(4)
Promoting and encouraging, wherever possible, the sharing and/or co-location of wireless telecommunications facilities among service providers.
(5)
Promoting and encouraging, wherever possible, the placement, height and quantity of wireless telecommunications facilities in such a manner, including but not limited to the use of stealth technology to minimize adverse aesthetic and visual impacts on the land, property, buildings, and other facilities adjacent to, surrounding, and in generally the same area as the requested location of such wireless telecommunications facilities, which shall mean using the least visually and physically intrusive facility that is not technologically or commercially impracticable under the facts and circumstances.
(6)
That in granting a special use permit, the Village has found that the facility shall be the most appropriate site in terms of being the least visually intrusive among those sites available in the Village.
F.
Exceptions from a special use permit.
(1)
Except as otherwise provided by this section no person shall be permitted to site, place, build, construct, modify or prepare any site for the placement or use of wireless telecommunications facilities as of the effective date of this section without having first obtained a special use permit for wireless telecommunications facilities. Notwithstanding anything to the contrary in this section, no special use permit shall be required for those noncommercial exclusions noted in § 225-15G.
(2)
Any legally permitted wireless telecommunications facilities, constructed as permitted, existing on or before the effective date of this section shall be allowed to continue as they presently exist, provided however, that any visible modification of an existing wireless telecommunications facility will require the complete facility and any new installation to comply with this section.
(3)
Any repair and/or maintenance of a wireless facility does not require an application for a special use permit.
G.
Exclusions. The following shall be exempt from this section:
(1)
The Village's fire, police, department of transportation or other public service facilities owned and operated by the local government.
(2)
Any facilities expressly exempt from the Village's siting, building and permitting authority.
(3)
Over-the-air reception devices including the reception antennas for direct broadcast satellites (DBS), multichannel multipoint distribution (wireless cable) providers (MMDS), television broadcast stations (TVBS) and other customer-end antennas that receive and transmit fixed wireless signals that are primarily used for reception.
(4)
Facilities exclusively for private, noncommercial radio and television reception and private citizen's bands, licensed amateur radio and other similar noncommercial telecommunications.
(5)
Facilities used exclusively for providing unlicensed spread spectrum technology i.e. Bluetooth or a 'hot spot', where the facility does not require a new tower, where the service is not to be used for commercial purposes, where there is no fee or charge for the use of the service and where the service is intended to be useable for less than 200 feet.
H.
Special use permit application and other requirements.
(1)
All applicants for a special use permit for wireless telecommunications facilities or any modification of such facility shall comply with the requirements set forth in this section. The Village Board of Trustees is the officially designated agency or body of the Village to whom applications for a special use permit for wireless telecommunications facilities must be made, and that is authorized to review, analyze, evaluate and make decisions with respect to granting or not granting or revoking special use permits for wireless telecommunications facilities. The Village may at its discretion delegate or designate other official agencies or officials of the Village to accept, review, analyze, evaluate and make recommendations to the Village Board of Trustees with respect to the granting or not granting or revoking special use permits for wireless telecommunications facilities.
(2)
The Village Board of Trustees delegates its authority to the Village Building Inspector, or his/her designee, to accept, review, analyze and make "administrative approvals" with respect to the granting or not granting, or revoking special use permits for those facilities that meet requirements of the section and that do not require a public hearing as defined by § 225-15Q.
(3)
The Village may reject applications not meeting the requirements stated herein or which are otherwise incomplete.
(4)
The Village shall require a license and/or right-of-way agreement for any new wireless telecommunications facilities in, upon, above, along, across and over municipal facilities, municipal property and public rights-of-way. An application shall not be deemed complete unless and until said license and/or right-of-way agreement is in place.
(5)
No wireless telecommunications facilities shall be installed, constructed or modified until the application is reviewed and approved by the Village, and the special use permit has been issued.
(6)
Any and all representations made by the applicant to the Village on the record during the application process, whether written or verbal, shall be deemed a part of the application and shall be considered agreed upon conditions of approval that may be relied upon in good faith by the Village.
(7)
An application for a special use permit for wireless telecommunications facilities shall be signed on behalf of the applicant by the person preparing the same and with knowledge of the contents and representations made therein and attesting to the truth and completeness of the information.
(8)
The applicant must provide documentation to verify it has the right to proceed as proposed on the site. This would require an executed copy of the lease with the landowner or landlord or a signed letter acknowledging authorization. If the applicant owns the site, a copy of the ownership record is required.
(9)
The applicant shall include a statement in writing:
(a)
That the applicant's proposed wireless telecommunications facilities shall be maintained in a safe manner, and in compliance with all conditions of the special use permit, without exception, unless specifically granted relief by the Village in writing, as well as all applicable and permissible local codes, ordinances, and regulations, including any and all applicable Village, state and federal laws, rules, and regulations;
(b)
That the construction of the wireless telecommunications facilities is legally permissible, including, but not limited to, the fact that the applicant is authorized to do business in the State of New York.
(10)
Where a certification is called for in this section, such certification shall bear the signature and seal of a registered professional licensed in the State of New York.
(11)
In addition to all other required information as stated in this section, all applications for the construction or installation of new wireless telecommunications facilities or modification of an existing facility shall contain the information hereinafter set forth.
(a)
A descriptive statement of the objective(s) for the new facility or modification of an existing facility including and expanding on a need such as coverage and/or capacity;
(b)
Documentation that demonstrates and proves the need for the wireless telecommunications facility to provide service primarily and essentially within the Village. Such documentation shall include propagation studies of the proposed site and all adjoining planned, proposed, in-service or existing sites that demonstrate a significant gap in coverage and/or if a capacity need, including an analysis of current and projected usage;
(c)
The name, address and phone number of the person preparing the report;
(d)
The name, address, and phone number of the property owner and the applicant, including the legal name of the applicant. If the site is a tower and the owner is different than the applicant, provide name and address of the tower owner;
(e)
The postal address and tax map parcel number of the property;
(f)
The zoning district or designation in which the property is situated;
(g)
Size of the property stated both in square feet and lot line dimensions, and a survey showing the location of all lot lines;
(h)
The location of, and distance to, the nearest residential structure;
(i)
The location, size and height of all existing and proposed structures on the property which is the subject of the application;
(j)
The type, location(s) and dimension(s) of all proposed and existing landscaping, and fencing;
(k)
The azimuth, size and center-line height location of all proposed and existing antennae on the supporting structure;
(l)
The number, type and model of the antenna(s) proposed with a copy of the specification sheet;
(m)
The make, model, type and manufacturer of the tower and design plan stating the tower's capacity to accommodate multiple users;
(n)
A site plan describing the proposed tower and antenna(s) and all related fixtures, structures, appurtenances and apparatus, including height above preexisting grade, dimensions, materials, color and lighting;
(o)
The frequency, modulation and class of service of radio or other transmitting equipment;
(p)
The actual intended transmission power stated as the maximum effective radiated power (ERP) in watts;
(q)
Signed documentation such as the "checklist to determine whether a facility is categorically excluded" to verify that the wireless telecommunication facility with the proposed installation will be in full compliance with the current FCC RF emissions guidelines (NIER). If not categorically excluded, a complete RF Emissions study is required to provide verification;
(r)
A signed statement that the proposed installation will not cause physical or RF interference with other telecommunications devices;
(s)
A copy of the FCC license applicable for the intended use of the wireless telecommunications facilities;
(t)
A copy of the geotechnical subsurface soils investigation, evaluation report and foundation recommendation for a proposed or existing tower site and if existing tower or water tank site, a copy of the installed foundation design.
(12)
The applicant will provide a written copy of an analysis, completed by a qualified individual or organization, to determine if the proposed new tower or the proposed or existing structure intended to support wireless facilities complies with Federal Aviation Administration Regulation Part 77 and if it requires lighting. This requirement shall also be for any existing structure or building where the application increases the height of the structure or building. If this analysis determines that an FAA determination is required, then all filings with the FAA, all responses from the FAA and any related correspondence shall be provided to the Village in connection with the application.
(13)
Application for new tower.
(a)
In the case of a new tower, the applicant shall be required to submit a written report demonstrating its meaningful efforts to secure shared use of existing tower(s) or the use of alternative buildings or other structures within the Village. Copies of written requests and responses for shared use shall be provided to the Village in the application, along with any letters of rejection stating the reason for rejection.
(b)
In order to better inform the public, in the case of a new telecommunication tower, the applicant shall, prior to the public hearing on the application, hold a "balloon test." The applicant shall arrange to fly, or raise upon a temporary mast, at a size and length replicating the length and size of the proposed antennae and platform, but in no case less than a minimum of a three foot in diameter brightly colored balloon at the maximum height of the proposed new tower. The dates, (including a second date, in case of poor visibility on the initial date) times and location of this balloon test shall be advertised by the applicant seven and 14 days in advance of the first test date in a newspaper with a general circulation in the Village. At least 14 days prior to the conduct of the balloon test, a sign shall be erected so as to be clearly visible from the road nearest the proposed site and shall be removed no later than 14 days after the conduct of the balloon test. The sign shall be at least four feet by eight feet in size and shall be readable from the road by a person with 20/20 vision. Such sign shall be placed off, but as near to, the public right-of-way as is possible and shall contain the times and date(s) of the balloon test and contact information. The applicant shall inform the Village, in writing, of the dates and times of the test, at least 14 days in advance. The balloon shall be flown for at least four consecutive hours sometime between 7:00 a.m. and 4:00 p.m. on the dates chosen. The primary date shall be on a weekend, but in case of poor weather on the initial date, the secondary date may be on a weekday. A report with pictures from various locations of the balloon shall be provided with the application.
(c)
The applicant shall examine the feasibility of designing the proposed tower to accommodate future demand for at least four additional commercial applications, for example, future co-locations. The tower shall be structurally designed to accommodate at least four additional antenna arrays equal to those of the applicant, and located as close to the applicant's antenna as possible without causing interference. This requirement may be waived, provided that the applicant, in writing, demonstrates that the provisions of future shared usage of the tower is not technologically feasible, is commercially impracticable or creates an unnecessary and unreasonable burden, based upon:
[1]
The foreseeable number of FCC licenses available for the area;
[2]
The kind of wireless telecommunications facilities site and structure proposed;
[3]
The number of existing and potential licenses without wireless telecommunications facilities spaces/sites;
[4]
Available space on existing and approved towers.
(d)
The owner of a proposed new tower, and his/her successors in interest, shall negotiate in good faith for the shared use of the proposed tower by other wireless service providers in the future, and shall:
[1]
Respond within 60 days to a request for information from a potential shared-use applicant;
[2]
Negotiate in good faith concerning future requests for shared use of the new tower by other telecommunications providers;
[3]
Allow shared use of the new tower if another telecommunications provider agrees in writing to pay reasonable charges. The charges may include, but are not limited to, a pro rata share of the cost of site selection, planning, project administration, land costs, site design, construction and maintenance financing, return on equity, less depreciation, and all of the costs of adapting the tower or equipment to accommodate a shared user without causing electromagnetic interference.
[4]
Failure to abide by the conditions outlined above may be grounds for revocation of the special use permit.
(14)
The applicant shall provide certification with documentation (structural analysis) including calculations that the telecommunication facility tower and foundation and attachments, rooftop support structure, water tank structure, and any other supporting structure as proposed to be utilized are designed and will be constructed to meet all local, city, state and federal structural requirements for loads, including wind and ice loads. All new or modified towers or other vertical support structures containing wireless antennas shall be designed to an EIA-TIA 222 G Class III standard or any subsequently adopted more stringent standard.
(15)
If proposal is for a co-location or modification on an existing tower, the applicant is to provide signed documentation of the Tower condition such as an ANSI report as per Annex E, Tower Maintenance and Inspection Procedures, ANSI/TIA/EIA-222F or most recent version. The inspection report must be performed every three years for a guyed tower and five years for monopoles and self-supporting towers. Copies of such inspection reports shall be provided to the Village.
(16)
All proposed wireless telecommunications facilities shall contain a demonstration that the facility will be sited so as to minimize visual intrusion as much as possible, given the facts and circumstances involved and will thereby have the least adverse visual effect on the environment and its character and on the residences in the area of the wireless telecommunications facility.
(17)
If a new tower, proposal for a new antenna attachment to an existing structure, or modification adding to a visual impact, the applicant shall furnish a visual impact assessment, which shall include:
(a)
If a new tower or increasing the height of an existing structure is proposed, a computer generated "zone of visibility map" at a minimum of one mile radius from the proposed structure, with and without foliage shall be provided to illustrate locations from which the proposed installation may be seen.
(b)
Pictorial representations of "before and after" (photo simulations) views from key viewpoints both inside and outside of the Village as may be appropriate, including but not limited to state highways and other major roads; state and local parks; other public lands; historic districts; preserves and historic sites normally open to the public; and from any other location where the site is visible to a large number of visitors, travelers or residents. Guidance will be provided, concerning the appropriate key sites at the pre-application meeting. Provide a map showing the locations of where the pictures were taken and distance from the proposed structure.
(c)
A written description of the visual impact of the proposed facility including; and as applicable the tower base, guy wires, fencing and accessory buildings from abutting and adjacent properties and streets as relates to the need or appropriateness of screening.
(18)
The applicant shall demonstrate and provide in writing and/or by drawing how it shall effectively screen from view the base and all related equipment and structures of the proposed wireless telecommunications facility.
(19)
The wireless telecommunications facility and any and all accessory or associated facilities shall maximize the use of building materials, colors and textures designed to blend with the structure to which it may be affixed and/or to harmonize with the natural surroundings, this shall include the utilization of stealth or concealment technology as may be required by the Village.
(20)
All utilities at a wireless telecommunications facility site shall be installed underground and in compliance with all laws, ordinances, rules and regulations of the Village, including specifically, but not limited to, the National Electrical Safety Code and the National Electrical Code where appropriate.
(21)
At a telecommunications site, an access road, turnaround space and parking shall be provided to assure adequate emergency and service access. Maximum use of existing roads, whether public or private, shall be made to the extent practicable. Road construction shall at all times minimize ground disturbance and the cutting of vegetation. Road grades shall closely follow natural contours to assure minimal visual disturbance and reduce soil erosion.
(22)
All wireless telecommunications facilities shall be constructed, operated, maintained, repaired, provided for removal of, modified or restored in strict compliance with all current applicable technical, safety and safety-related codes adopted by the Village, state, or United States, including but not limited to the most recent editions of the ANSI Code, National Electrical Safety Code and the National Electrical Code, as well as accepted and responsible workmanlike industry practices and recommended practices of the National Association of Tower Erectors. The codes referred to are codes that include, but are not limited to, construction, building, electrical, fire, safety, health, and land use codes. In the event of a conflict between or among any of the preceding, the more stringent provision(s) shall apply.
(23)
A holder of a special use permit granted under this section shall obtain, at its own expense, all permits and licenses required by applicable law, rule, regulation or code, and must maintain the same, in full force and effect, for as long as required by the Village or other governmental entity or agency having jurisdiction over the applicant.
(24)
There shall be a preapplication meeting. The purpose of the preapplication meeting will be to address issues that will help to expedite the review and permitting process. A preapplication meeting shall also include a site visit if there has not been a prior site visit for the requested site.
(25)
An applicant shall submit to the Village the number of completed applications determined to be needed at the preapplication meeting. Written notification of the application shall be provided to the legislative body of all adjacent municipalities as applicable and/or requested.
(26)
The holder of a special use permit shall notify the Village of any intended modification of a wireless telecommunication facility and shall apply to the Village to modify, relocate or rebuild a wireless telecommunications facility.
(27)
With respect to this application process, the Board of Trustees will normally seek to have lead agency status pursuant to SEQRA. The Board of Trustees shall conduct an environmental review of the proposed project pursuant to SEQRA in combination with its review of the application.
I.
Location of wireless telecommunications facilities.
(1)
Applicants for wireless telecommunications facilities shall locate, site and erect said wireless telecommunications facilities in accordance with the following priorities, Subsection I(1)(a) being the highest priority and Subsection I(1)(d) being the lowest priority.
(a)
On existing towers or other structures on Village-owned properties, including within the the Village right-of-way.
(b)
On existing towers or other structures on other property in the Village.
(c)
A new tower or any other structure on Village-owned properties, including the Village right-of-way.
(d)
A new tower or any other structure on properties in areas zoned for residential use.
(2)
If the proposed site is not proposed for the highest priority listed above, then a detailed explanation must be provided as to why a site of a higher priority was not selected. The person seeking such an exception must satisfactorily demonstrate the reason or reasons why such a permit should be granted for the proposed site, and the hardship that would be incurred by the applicant if the permit were not granted for the proposed site.
(3)
An applicant may not bypass sites of higher priority by stating the site proposed is the only site leased or selected. An application shall address co-location as an option. If such option is not proposed, the applicant must explain to the reasonable satisfaction of the Village why co-location is commercially or otherwise impracticable. Agreements between providers limiting or prohibiting co-location shall not be a valid basis for any claim of commercial impracticability or hardship.
(4)
Notwithstanding the above, the Village may approve any site located within an area in the above list of priorities, provided that the Village finds that the proposed site is in the best interest of the health, safety and welfare of the Village and its inhabitants and will not have a deleterious effect or impact on the nature and character of the community and neighborhood.
(5)
The applicant shall submit a written report demonstrating the applicant's review of the above locations in order of priority, demonstrating the technological reason for the site selection. If appropriate, based on selecting a site of lower priority, a detailed written explanation as to why sites of a higher priority were not selected shall be included with the application.
(6)
Notwithstanding that a potential site may be situated in an area of highest priority or highest available priority, the Village may disapprove an application for any of the following reasons.
(a)
Conflict with safety and safety-related codes and requirements;
(b)
Conflict with the historic nature or character of a neighborhood or historical district;
(c)
The use or construction of wireless telecommunications facilities which is contrary to an already stated purpose of a specific zoning or land use designation;
(d)
The placement and location of wireless telecommunications facilities which would create an unacceptable risk, or the reasonable probability of such, to residents, the public, employees and agents of the Village, or employees of the service provider or other service providers;
(e)
Conflicts with the provisions of this section.
J.
Shared use of wireless telecommunications facilities and other structures.
(1)
The Village, as opposed to the construction of a new tower, shall prefer locating on existing towers or other existing structures without increasing the height of same. The applicant shall submit a comprehensive report inventorying existing towers and other suitable structures within two miles of the location of any proposed new tower, unless the applicant can show that some other distance is more reasonable and can demonstrate conclusively why an existing tower or other suitable structure cannot be used.
(2)
An applicant intending to locate on an existing tower or other suitable structure shall be required to document the intent of the existing owner to permit its use by the applicant as a prerequisite to filing an application.
(3)
Such shared use shall consist only of the minimum antenna array technologically required to provide service primarily and essentially within the Village, to the extent practicable, unless good cause is shown.
K.
Height of telecommunications towers, facilities and antennae.
(1)
The applicant shall submit documentation justifying the total height of any tower, facility and/or antenna requested and the basis therefore. Documentation in the form of propagation studies must include all backup data used to perform at requested height and a minimum of 10 feet lower height to allow verification of this height need. Such documentation will be analyzed in the context of the justification of the height needed to provide service primarily and essentially within the Village, to the extent practicable, unless good cause is shown.
(2)
No tower, facility or antenna constructed after the effective date of this section, including allowing for all attachments, shall exceed that height which shall permit operation without required artificial lighting of any kind in accordance with Village, state, and/or any federal statute, law, local law, Village ordinance, code, rule or regulation.
L.
Visibility of wireless telecommunications facilities.
(1)
Wireless telecommunications facilities shall not be artificially lighted or marked, except as required by law.
(2)
Towers shall be galvanized and/or painted with a rust-preventive paint of an appropriate color to harmonize with the surrounding environment and shall be maintained in accordance with the requirements of this section.
(3)
If lighting is required, the applicant shall provide a plan for sufficient lighting that is also as unobtrusive and inoffensive as permissible under state and federal regulations.
M.
Security of wireless telecommunications facilities. All wireless telecommunications facilities and antennae shall be located, fenced or otherwise secured in a manner that prevents unauthorized access. Specifically:
(1)
All antennas, towers and other supporting structures, including guy anchor points and wires, shall be made inaccessible to individuals and constructed or shielded in such a manner that they cannot be climbed or collided with; and
(2)
Transmitters and telecommunications control points shall be installed in such a manner that they are readily accessible only to persons authorized to operate or service them.
N.
Signage. Wireless telecommunications facilities shall contain a sign no larger than four square feet in order to provide adequate notification to persons in the immediate area of the presence of RF radiation or to control exposure to RF radiation within a given area. A sign of the same size is also to be installed to contain the name(s) of the owner(s) and operator(s) of the antenna(e) as well as emergency phone number(s). The sign shall be on the equipment shelter or cabinet of the applicant and be visible from the access point of the site and must identify the equipment owner of the shelter or cabinet. On tower sites, an FCC registration site as applicable is also to be present. The signs shall not be lighted, unless applicable law, rule or regulation requires lighting. No other signage, including but not limited to advertising, shall be permitted.
O.
Lot size and setbacks. All proposed towers and any other proposed wireless telecommunications facility structures shall be set back from abutting parcels, recorded rights-of-way and road and street lines by the greater of the following distances: A distance equal to the height of the proposed tower or wireless telecommunications facility structure plus 10% of the height of the tower or structure, or the existing setback requirement of the underlying zoning district, whichever is greater. Any accessory structure(s) shall be located so as to comply with the applicable minimum setback requirements for the property on which it is situated.
P.
Retention of expert assistance and reimbursement by applicant.
(1)
The Village may hire any consultant and/or expert necessary to assist the Village in reviewing and evaluating the application, including the construction and modification of the site, once permitted, and any site inspections.
(2)
An applicant shall deposit with the Village escrow funds sufficient to reimburse the Village for all costs of the Village's consultant in providing expert evaluation and consultation to any agency of the Village in connection with the review of any application, including where applicable, the lease negotiation, the preapproval evaluation, and the construction and modification of the site, once permitted. The initial deposit shall be $8,500. The placement of the $8,500 with the Village shall precede the preapplication meeting. The Village will maintain a separate escrow account for all such funds. The Village's consultants/experts shall invoice the Village for its services related to the application. If at any time during the process this escrow account has a balance less than $2,500, the applicant shall immediately, upon notification by the Village, replenish said escrow account so that it has a balance of at least $5,000. Such additional escrow funds shall be deposited with the Village before any further action or consideration is taken on the application. In the event that the amount held in escrow by the Village is more than the amount of the actual invoicing at the conclusion of the project, the remaining balance shall, upon request of the applicant, be promptly refunded to the applicant. If notified by the Village that additional escrow is required, the applicant may request copies of consultants' and/or experts' invoices. If the applicant finds errors in those invoices, the applicant may ask the Village to audit those specific items for reasonableness, and may request relief there from if not deemed reasonable by the Village.
(3)
Notwithstanding the above, there shall be a fee cap of $17,000 as to the total consultant fees to be charged to applicant per application and/or per location. The foregoing does not prohibit the Village from imposing additional reasonable and cost based fees for costs incurred should an applicant amend or change its application and the fee cap shall not apply as to any fees which the Village determines to be attributable to the dilatory or otherwise bad faith actions of applicant in providing a complete application or in proceeding with a public hearing.
(4)
The total amount of the funds needed as set forth in Subsection P(2) of this section may vary with the scope (lease negotiations and/or review) and complexity of the project, the completeness of the application and other information as may be needed to complete the necessary review, analysis and inspection of any construction or modification.
Q.
Public hearing and notification requirements.
(1)
Prior to the approval of any application for a special use permit for wireless telecommunications facilities, a public hearing shall be held by the Village, notice of which shall be published in the Village's official newspaper designated for publishing such notices and in a newspaper of general circulation in the Village no less than 10 calendar days prior to the scheduled date of the public hearing. In order that the Village may notify nearby landowners, the application shall contain the names and address of all landowners whose property is located within 1,500 feet of any property line of the lot or parcel on which the new wireless telecommunications facilities are proposed to be located.
(2)
There shall be no public hearing required for an application to co-locate on an existing tower or other structure or a modification at an existing site, as long as there is no proposed increase in the height of the tower or structure, including attachments thereto.
(3)
The Village shall schedule the Public Hearing referred to in Subsection Q(3) of this section once it finds the application is complete, the Village, at any stage prior to issuing a special use permit, may require such additional information as it deems necessary.
R.
Action on an application for a special use permit.
(1)
The Village will undertake a review of an application pursuant to this section in a timely fashion, consistent with its responsibilities, and shall act within a reasonable period of time given the relative complexity of the application and the circumstances, with due regard for the public's interest and need to be involved, and the applicant's desire for a timely resolution.
(2)
The Village may refer any application or part thereof to any advisory board, committee or commission, for a nonbinding recommendation.
(3)
After the public hearing and after formally considering the application, the Village may approve, approve with conditions, or deny a special use permit. Its decision shall be in writing and shall be supported by substantial evidence contained in a written record. The burden of proof for the granting of the permit shall at all times be upon the applicant.
(4)
If the Village approves the special use permit for wireless telecommunications facilities, then the applicant shall be notified of such approval in writing of the Village's action, and the special use permit shall be issued within 30 days after such approval, provided that the applicant has satisfied all requirements of this Code, and any and all conditions of approval. Except for necessary building permits, and subsequent certificates of compliance, once a special use permit has been granted hereunder, no additional permits or approvals from the Village, such as site plan or zoning approvals, shall be required by the Village for the wireless telecommunications facilities covered by the special use permit.
(5)
If the Village denies the special use permit for wireless telecommunications facilities, then the applicant shall be notified of such denial in writing within 10 calendar days of the Village's action.
S.
Recertification of special permit.
(1)
All special use permits approved pursuant to this section shall expire five years from the date of issuance, unless between 12 months and six months prior to the five-year anniversary date of the special use permit being issued, and all subsequent five-year anniversaries of the issuance of the original special use permit for wireless telecommunications facilities, the holder of a special use permit for such facility shall submit a signed, written request to the Board for recertification. In the written request for recertification, the holder of such special use permit shall include the following:
(a)
The name of the holder of the special use permit for the wireless telecommunications facility;
(b)
If applicable, the number or title of the special use permit;
(c)
The date of the original granting of the special use permit;
(d)
Whether the wireless telecommunications facility has been moved, relocated, rebuilt, or otherwise modified since the issuance of the special use permit and if so, in what manner;
(e)
A representation that the wireless telecommunications facility is in compliance with the special use permit and compliance with all applicable codes, laws, rules and regulations;
(f)
Recertification that the wireless telecommunications facility and attachments are designed and constructed and continue to meet all local, Village, state and federal structural requirements for loads, including wind and ice loads. Such recertification shall be made by a professional engineer, licensed in the state, the cost of which shall be borne by the applicant.
(g)
A representation that the existing wireless telecommunications facility cannot be replaced by a wireless telecommunications facility of improved stealth technology which will reduce the visual impact of such existing facility.
(2)
After such review, the Board determines that the permitted wireless telecommunications facility is in compliance with the special use permit and all applicable statutes, laws, local laws, ordinances, codes, rules and regulations currently in effect, then the Board shall issue a recertification of the special use permit for the wireless telecommunications facility, which may include any new provisions or conditions that are required by applicable statutes, laws, ordinances, codes, rules or regulations. If, after such review, it is determined that the permitted wireless telecommunications facility is not in compliance with the special use permit and all applicable statutes, laws, ordinances, codes, rules and regulations, then the Board may refuse to issue a recertification of the special use permit for the wireless telecommunications facility. The applicant for recertification shall be notified of the Board's refusal to recertify in writing. The wireless telecommunications facility shall thereafter be brought into compliance within 30 days. In the event the wireless communications facility is not brought into compliance within 30 days from the date of the decision of the Board, the facility shall be subject to a new special use permit application, which shall be promptly filed, or the structure and/or facility shall be removed by the permittee in accordance with the provisions of this section.
(3)
If the applicant represents that the wireless communications facility can be replaced by a facility of improved visual appearance through the use of stealth technology pursuant to Subsection S(1)(g) of this section, the special use permit shall be renewed on the condition that the wireless telecommunications facility shall be replaced by a wireless communications facility of improved stealth technology as approved by the Board prior to the expiration of the conditional renewal.
(4)
If the applicant has submitted all of the information requested and required by this section, and if the review is not completed, as noted in Subsection S(2) of this section, prior to the five-year anniversary date of the special use permit, or subsequent five year anniversaries, then the applicant for the permitted wireless telecommunications facility shall receive an extension of the special use permit for up to six months, in order to complete the recertification review.
(5)
If the holder of a special use permit for a wireless telecommunications facility does not submit a request for recertification of such special use permit within the timeframe noted in Subsection S(1) of this section, then such special use permit and any authorizations granted thereunder shall cease to exist on the date of the fifth anniversary of the original granting of the special use permit, or subsequent five-year anniversaries.
T.
Extent and parameters of special use permit. The extent and parameters of a special use permit for wireless telecommunications facilities shall be as follows:
(1)
Such special use permit shall not be assigned, transferred or conveyed without the express prior written notification to the Village.
(2)
Such special use permit may, following a hearing upon due prior notice to the applicant, be revoked, canceled, or terminated for a violation of the conditions and provisions of the special use permit, or for a material violation of this section after prior written notice to the holder of the special use permit.
U.
Application fee. At the time that a person submits an application for a special use permit for a new tower, facility or antenna, or for modifying or co-locating on an existing tower or other suitable structure, where no increase in height of the tower or structure is required, or for a temporary facility, there shall be submitted with said application a nonrefundable application fee per application and/or per location, in an amount to be determined by the Village Board of Trustees and set forth in the Village's Fee Schedule.
V.
Performance security. The applicant and the owner of record of any proposed wireless telecommunications facilities property site shall, at its cost and expense, be jointly required to execute and file with the Village a bond, or other form of security acceptable to the Village as to type of security and the form and manner of execution, in an amount of at least $75,000 for a tower facility and $25,000 for a co-location on an existing tower or other structure and with such sureties as are deemed sufficient by the Village to assure the faithful performance of the terms and conditions of this section and conditions of any special use permit issued pursuant to this section. The full amount of the bond or security shall remain in full force and effect throughout the term of the special use permit and/or until any necessary site restoration is completed to restore the site to a condition comparable to that, which existed prior to the issuance of the original special use permit.
W.
Reservation of authority to inspect. In order to verify that the holder of a special use permit for wireless telecommunications facilities and any and all lessees, renters, and/or licensees of wireless telecommunications facilities, place and construct such facilities, including towers and antennas, in accordance with all applicable technical, safety, fire, building, and zoning codes, laws, ordinances and regulations and other applicable requirements, the Village may inspect all facets of said permit holder's, renter's, lessee's or licensee's placement, construction, modification and maintenance of such facilities, including, but not limited to, towers, antennas and buildings or other structures constructed or located on the permitted site.
X.
Liability insurance.
(1)
A holder of a special use permit for wireless telecommunications facilities shall secure and at all times maintain public liability insurance for personal injuries, death and property damage, and umbrella insurance coverage, for the duration of the special use permit in amounts as set forth below:
(a)
Commercial general liability covering personal injuries, death and property damage: $1,000,000 per occurrence/$2,000,000 aggregate;
(b)
Automobile coverage: $1,000,000 per occurrence/$2,000,000 aggregate;
(c)
Workers compensation and disability: Statutory amounts.
(2)
For a wireless telecommunications facility on Village property, the commercial general liability insurance policy shall specifically include the Village and its officers, board members, employees, committee members, attorneys, agents and consultants as additional insureds.
(3)
The insurance policies shall be issued by an agent or representative of an insurance company licensed to do business in the State and with a Best's rating of at least "A."
(4)
The insurance policies shall contain an endorsement obligating the insurance company to furnish the Village with at least 30 days' prior written notice in advance of the cancellation of the insurance.
(5)
Renewal or replacement policies or certificates shall be delivered to the Village at least 15 days before the expiration of the insurance that such policies are to renew or replace.
(6)
Before construction of a permitted wireless telecommunications facilities is initiated, but in no case later than 15 days after the granting of the special use permit, the holder of the special use permit shall deliver to the Village a copy of each of the policies or certificates representing the insurance in the required amounts.
Y.
Indemnification.
(1)
Any application for wireless telecommunication facilities that is proposed for Village property, pursuant to this section, shall contain a provision with respect to indemnification. Such provision shall require the applicant, to the extent permitted by the law, to at all times defend, indemnify, protect, save, hold harmless, and exempt the Village, and its officers, councils, employees, committee members, attorneys, agents, and consultants from any and all penalties, damages, costs, or charges arising out of any and all claims, suits, demands, causes of action, or award of damages, whether compensatory or punitive, or expenses arising therefrom, either at law or in equity, which might arise out of, or are caused by, the placement, construction, erection, modification, location, products performance, use, operation, maintenance, repair, installation, replacement, removal, or restoration of said facility, excepting, however, any portion of such claims, suits, demands, causes of action or award of damages as may be attributable to the negligent or intentional acts or omissions of the Village, or its servants or agents. With respect to the penalties, damages or charges referenced herein, reasonable attorneys' fees, consultants' fees, and expert witness fees are included in those costs that are recoverable by the Village.
(2)
Notwithstanding the requirements noted in Subsection Y(1) of this section, an indemnification provision will not be required in those instances where the Village itself applies for and secures a special use permit for wireless telecommunications facilities.
Z.
Penalties for offenses.
(1)
In the event of a violation of this section or any special use permit issued pursuant to this section, the Village may impose and collect, and the holder of the special use permit for wireless telecommunications facilities shall pay to the Village, fines or penalties as set forth below.
(2)
In the event of a violation of this section or any special use permit issued pursuant to this section, the Village may impose and collect, from the property owner and/or holder of a special use permit for wireless telecommunications facilities the fines or penalties as set forth below.
(3)
The failure to comply with the provisions of this section shall subject the applicant, property owner, or lessee to the code enforcement provisions and procedures set forth in Chapter 1, General Provisions, Article 1, § 1-1(B) of the Village Code of the Incorporated Village of Plandome Manor.
(4)
Notwithstanding anything in this section, the holder of the special use permit for wireless telecommunications facilities may not use the payment of fines, liquidated damages or other penalties, to evade or avoid compliance with this section or any section of this section. An attempt to do so shall subject the holder of the special use permit to termination and revocation of the special use permit. The Village may also seek injunctive relief to prevent the continued violation of this section, without limiting other remedies available to the Village.
AA.
Default and/or revocation. If a wireless telecommunications facility is repaired, rebuilt, placed, moved, relocated, modified or maintained in a way that is inconsistent or not in compliance with the provisions of this section or of the special use permit, then the Village shall notify the holder of the special use permit in writing of such violation. A holder of a special use permit in violation may be considered in default and subject to fines as in Subsection Y and if a violation is not corrected to the satisfaction of the Village in a reasonable period of time the special use permit is subject to revocation.
BB.
Removal of wireless telecommunications facilities.
(1)
Under the following circumstances, the Village may determine that the health, safety, and welfare interests of the Village warrant and require the removal of wireless telecommunications facilities.
(a)
Wireless telecommunications facilities with a permit have been abandoned (i.e. not used as wireless telecommunications facilities) for a period exceeding 90 consecutive days or a total of 180 days in any three-hundred-sixty-five-day period, except for periods caused by force majeure or acts of God, in which case, repair or removal shall commence within 90 days;
(b)
Permitted wireless telecommunications facilities fall into such a state of disrepair that it creates a health or safety hazard; and/or
(c)
Wireless telecommunications facilities have been located, constructed, or modified without first obtaining, or in a manner not authorized by, the required special use permit, or any other necessary authorization and the special permit may be revoked.
(2)
If the Village makes such a determination as noted in Subsection BB(1) of this section, then the Village shall notify the holder of the special use permit for the wireless telecommunications facilities within 48 hours that said wireless telecommunications facilities are to be removed, the Village may approve an interim temporary use agreement/permit, such as to enable the sale of the wireless telecommunications facilities.
(3)
The holder of the special use permit, or its successors or assigns, shall dismantle and remove such wireless telecommunications facilities, and all associated structures and facilities, from the site and restore the site to as close to its original condition as is possible, such restoration being limited only by physical or commercial impracticability, within 90 days of receipt of written notice from the Village. However, if the owner of the property upon which the wireless telecommunications facilities are located wishes to retain any access roadway to the wireless telecommunications facilities, the owner may do so with the approval of the Village.
(4)
If wireless telecommunications facilities are not removed or substantial progress has not been made to remove the wireless telecommunications facilities within 90 days after the permit holder has received notice, then the Village may order officials or representatives of the Village to remove the wireless telecommunications facilities at the sole expense of the owner or special use permit holder.
(5)
If the Village removes, or causes to be removed, wireless telecommunications facilities, and the owner of the wireless telecommunications facilities does not claim and remove it from the site to a lawful location within 10 days, then the Village may take steps to declare the wireless telecommunications facilities abandoned, and sell them and their components.
(6)
Notwithstanding anything in this section to the contrary, the Village may approve a temporary use permit/agreement for the wireless telecommunications facilities, for no more than 90 days, during which time a suitable plan for removal, conversion, or relocation of the affected wireless telecommunications facilities shall be developed by the holder of the special use permit, subject to the approval of the Village, and an agreement to such plan shall be executed by the holder of the special use permit and the Village. If such a plan is not developed, approved and executed within the ninety-day time period, then the Village may take possession of and dispose of the affected wireless telecommunications facilities in the manner provided in this section.
CC.
Relief. Any applicant desiring relief, waiver or exemption from any aspect or requirement of this section may request such, provided that the relief or exemption is contained in the submitted application for either a special use permit, or in the case of an existing or previously granted special use permit a request for modification of its tower and/or facilities. Such relief may be temporary or permanent, partial or complete. However, the burden of proving the need for the requested relief, waiver or exemption is solely on the applicant to prove. The applicant shall bear all costs of the Village in considering the request and the relief, waiver or exemption. No such relief or exemption shall be approved unless the applicant demonstrates by clear and convincing evidence that, if granted the relief, waiver or exemption will have no significant affect on the health, safety and welfare of the Village, its residents and other service providers.
DD.
Periodic regulatory review by the Village.
(1)
The Village may at any time conduct a review and examination of this entire article.
(2)
If after such a periodic review and examination of this section, the Village determines that one or more provisions of this section should be amended, repealed, revised, clarified, or deleted, then the Village may take whatever measures are necessary in accordance with applicable law in order to accomplish the same.
(3)
Notwithstanding the provisions of Subsections DD(1) and (2) of this section, the Village may at any time and in any manner (to the extent permitted by federal, state, or local law), amend, add, repeal, and/or delete one or more provisions of this section.
EE.
Ongoing notice requirement by the holder of special use permit. If technology develops so as to significantly reduce the size of any existing wireless telecommunications facilities that were previously approved by the Village and/or to improve the aesthetics of existing approved structures, the Village must be notified in writing of same.
FF.
Adherence to state and/or federal rules and regulations.
(1)
To the extent that the holder of a special use permit for wireless telecommunications facilities has not received relief, or is otherwise exempt, from appropriate state and/or federal agency rules or regulations, then the holder of such a special use permit shall adhere to, and comply with, all applicable rules, regulations, standards, and provisions of any state or federal agency, including, but not limited to, the FAA and the FCC. Specifically included in this requirement are any rules and regulations regarding height, lighting, security, electrical and RF emission standards.
(2)
To the extent that applicable rules, regulations, standards, and provisions of any state or federal agency, including but not limited to, the FAA and the FCC, and specifically including any rules and regulations regarding height, lighting, and security are changed and/or are modified during the duration of a special use permit for wireless telecommunications facilities, then the holder of such a special use permit shall conform the permitted wireless telecommunications facilities to the applicable changed and/or modified rule, regulation, standard, or provision within a maximum of 24 months of the effective date of the applicable changed and/or modified rule, regulation, standard, or provision, or sooner as may be required by the issuing entity.
GG.
Conflict with other laws. Where this section differs or conflicts with other laws, rules and regulations, unless the right to do so is preempted or prohibited by the Village, state or federal government, this section shall apply.
HH.
Effective date. This section shall be effective immediately upon passage, pursuant to applicable legal and procedural requirements.
II.
Authority. This section is enacted pursuant to applicable authority granted by the state and federal government.