It shall be the duty of the Administrative Officer or his designee to keep a record of all applications, all actions of the Municipal Agencies, all complaints, all violations noted and a record of any action taken thereon and all development permits issued together with a notation of all special conditions involved. He shall file and safely keep all copies of all plans submitted, and the same shall form a part of the records of his office and shall be available for the use of the Borough Council and of other officials of the Borough.

The Administrative Officer or his designee shall prepare a monthly report for the Borough Council, summarizing for a period since his last previous report all Development Permits issued and all complaints of violations and the action taken by him consequent thereon. A copy of each such report shall be filed with the Borough Administrator, Tax Assessor, Planning Board, Zoning Board of Adjustment, Code Enforcement Officer, Construction Official and Engineer at the same time it is filed with the Borough Council.