[Ord. No. 55, 10-17-2000; amended 10-16-2001; amended 9-17-2002; amended 11-16-2004; amended 11-18-2008; amended 6-15-2010; amended 4-21-2015; amended 9-19-2017, Ord. No. 55 §135; amended 9-19-2023 by Ord. No. 55]
All PUD applicants shall, in conjunction with their initial application, deposit a PUD permit deposit and filing fee with the town treasurer which is to be held in a special account and earmarked for each specific PUD application. Out of the deposit will be paid all the direct and indirect fees and costs incurred by the Town of Slaughterville in administering, regulating, and enforcing this ordinance, including all costs associated with litigation and attorney fees, as to that PUD for which the permit was issued. If the costs to Slaughterville in administering, regulating, and enforcing the ordinance exceed the amount of the deposit, then the permittee must pay into said account an amount equal to the original deposit or the incurred costs, whichever is greater.
A. All fees and costs including but not limited to administration, technical, accounting, legal, inspections, publications and all other costs, which may from time to time be required, shall be billed or directly debited to the account of each specific permittee.
B. Following the completion of the PUD including final inspections, issuance of permit and approval by the town board of trustees, any remaining balance of said account shall be returned to the permittee as provided in this section. However, in the event the permittee owes any fees whatsoever on any of the permittee's PUD locations, or other applications where fees are owed to the town, whether permitted or otherwise, the Town of Slaughterville shall not deliver the remaining balance owed to the permittee until such time as all assessments owed by the permittee are paid in full.
C. In the event the permittee fails to pay all assessments due on all PUD locations within 90 days, then the Town of Slaughterville may offset the amounts owed to permittee by the amount owed to the town and refund the difference, if any, to the permittee. Before the town offsets the amounts due, the town shall:
1. Notify the permittee in writing the amounts owed and a description of the costs.
2. Notify the permittee in writing that the town will offset the amounts owed to the town by the amount owed to the permittee unless the permittee appeals to the town board within 30 days from the date of the letter.
3. Notify the permittee that they may appeal the offset to the town board, wherein the permittee can object and present evidence to the board in opposition of the offset.
D. Upon permittee's request, said permit accounts shall be open to audit at any reasonable time during Slaughterville's regular business hours.
E. Permittee shall be sent a copy of all invoices or statements if any, of directly billed administration, regulation or legal costs by whomever such work is performed or completed upon request. All such invoices or statements shall be itemized on a time basis, if billing is done on a time basis.
F. Any earned interest on returned deposits shall be paid to the permittee.
G. If the permittee objects to the reasonableness of any or all items in a billing or claim, the permittee may protest to the town board of trustees within 30 days from review of the account ledger.
1. During said period of protest, the permittee may submit to arbitration the issue of whether the amount of said bill or claim is reasonable. The permittee shall pay the arbitrator's fees in all cases. The parties to such arbitration will be the permittee and the person or organization presenting the bill or claim.
2. The arbitrator's decision shall be presented to the board of trustees for the town at the next regularly scheduled board meeting for said board's consideration as to whether or not said billing or claim or any amount thereof is reasonable. Only the arbitrator's decision shall be considered by the board at this town meeting. The board shall decide which party is responsible for the bill.
3. If the parties to arbitration cannot agree on an arbitrator, the method of appointment set forth in 12 O.S. §1851 et seq. shall be used.