Preliminary conferences with applicants. Following such study, unless complete conformity is found, the applicant shall be notified, in writing, of the discrepancies and offered the opportunity to meet with the Planning Board to review the proposal in order that it may be brought, as nearly as possible, into conformity with requirements and/or define specifically modifications of regulations that seem justified in view of equivalent service of public purposes by the proposal. Changes may be made in the original proposal and additional material may be requested to guide in determinations. In the course of such preliminary conferences, any recommendations for changes shall be recorded in writing, with reasons therefor, and shall become part of the record in the case. Applicants shall indicate, in writing, their agreement to such recommendations or their disagreement and reasons therefor, and such responses by applicants shall also be included in the record.