The City Planning and Zoning Commission shall consist of not more than fifteen (15) nor less than seven (7) members, including the Mayor, if the Mayor chooses to be a member and an Alderman who is selected by the Council if the Board of Aldermen chooses to have a member serve on the Commission. All members of the Planning and Zoning Commission shall be residents of the City to act on questions pertaining to the development of the City. A minimum of five (5) citizen members shall be required and appointed by the Mayor, subject to the approval of the Board of Aldermen, and shall serve without compensation for their services but may receive reimbursement for expenses approved by the Board of Aldermen.

The term of each citizen member shall be for four (4) years; except, that the terms of the citizen members first (1st) appointed shall be for varying periods so that succeeding terms will be staggered. Vacancies shall be filled by appointment of the Mayor, with approval of the Board of Aldermen, and shall be for the unexpired term. Each member shall serve until his successor is appointed and qualified.

The Board of Aldermen may remove any citizen member for cause stated in writing and after a public hearing has been held regarding these charges, a copy of the charges having been served upon the member so charged at least ten (10) days prior to the hearing, either personally or by certified mail or by having the same at his usual place of residence. The member shall be given opportunity to be heard and answer such charges.

At its first (1st) organizational meeting of each year, the Planning and Zoning Commission shall, by majority vote of its membership (excluding the vacant seats), elect from its citizen members the following officers: one (1) member to serve as Chairman and preside over the Commission's meetings; one (1) member to serve as Vice Chairman; and one (1) member to serve as Secretary. The people so designated shall serve in these capacities for terms of one (1) year, with eligibility for re-election. Vacancies in these offices may be filled for the unexpired terms only by majority vote of the Commission membership (excluding vacant seats).

All Planning and Zoning Commission officers may take part in all deliberations and vote on all issues.

The Commission may make and adopt and recommend to the Board of Aldermen plans, goals and objectives relating to the growth, development and redevelopment of the City of St. Robert.

Develop and recommend to the Board of Aldermen policies, ordinances, administrative procedures and other means for carrying out plans in coordinated and efficient manner.

Make recommendations to the Board of Aldermen concerning proposed conditional use permits and land subdivisions and proposed Zoning Map changes as provided in Chapter 422 (Amendments).

The Planning and Zoning Commission may adopt rules and regulations governing its procedures and operations not inconsistent with the provisions of this regulation.

A quorum for the Planning and Zoning Commission shall consist of a majority of the Commission members (excluding vacant seats). Assuming all positions have been approved by the Mayor and the Board of Aldermen, a quorum of five (5) members is necessary for the Commission to take official action.

All actions of the Planning and Zoning Commission shall be taken by majority vote, a quorum of which being present.

A roll call vote shall be taken on all motions. All votes shall be recorded by name.

The Commission shall hold regular meetings and special meetings as they provide by rule. All meetings of the Commission shall be open to the public. All business of the Commission shall be transacted at such meetings. The agenda for each Commission meeting shall be provided seven (7) days in advance of the meeting to each Commission member.

Written notice shall be given to the applicant no later than fifteen (15) days before the scheduled Commission meeting. Written notice shall also be given to any other person who makes a written request for such notice.

Notice shall be given to other potentially interested persons by publishing a notice one (1) time in a newspaper having general circulation in the City of St. Robert not less than fifteen (15) days prior to the scheduled meeting date. The notice shall state the date, time and place of the meeting, reasonably identify the lot that is the subject of the application and give a brief description of the action requested or proposed.

At least twenty-four (24) hours (excluding weekends and holidays) before a Commission meeting, a notice of the meeting must be prominently posted at the meeting place of the Commission. The notice must include:

The Commission shall keep minutes of its proceedings which shall be a public record. The Commission may appoint an assistant to attend the meetings and take the minutes, but an officer of the Commission (Secretary, Chairman, Vice Chairman) must sign the minutes and be responsible for their accuracy.

From time to time, the Commission may appoint one (1) or more individuals to help the Planning and Zoning Commission carry out its planning responsibilities with respect to a particular subject area. By way of illustration, without limitation, the Commission may appoint the employees and staff necessary for its work and may contract with City planners and other professional persons for the services it requires.

Those individuals and staff representatives shall sit as non-voting members of the Planning and Zoning Commission when such issues are being considered and lend their talents, energies and expertise to the Planning and Zoning Commission. However, all formal recommendations to the Board of Aldermen shall be made by the Planning and Zoning Commission.

Nothing in this Section shall prevent the Board of Aldermen from establishing independent advisory groups, committees or commissions to make recommendations on any issue directly to the Board of Aldermen.

The Board of Adjustment shall consist of five (5) regular members and three (3) alternates who shall be residents of St. Robert. Alternate members shall sit on the Board in the absence of or disqualification of the regular members. When so seated, alternates shall have the same powers and duties as the regular members they replace.

Members and alternates shall be appointed for terms of five (5) years each. All members and alternates shall be appointed by the Mayor with the approval of the Board of Aldermen. All members and alternates shall serve without compensation and each member shall serve until his/her successor is appointed and qualified. Members may be reappointed to successive terms without limitation. Vacancies shall be filled by appointment of the Mayor, with the approval of the Board of Aldermen, and shall be for the unexpired term.

The Board of Aldermen may remove any citizen member or alternate for cause upon written charges having been filed with the Board of Aldermen and after a public hearing has been held regarding these charges, a copy of the charges having been served upon the member so charged at least ten (10) days prior to the hearing, either personally or by certified mail or by having the same at his usual place of residence. The member shall be given opportunity to be heard and answer such charges.

At its first (1st) organizational meeting of the year, the Board of Adjustment shall, by majority vote of its membership (excluding vacant seats), elect one (1) of its members to serve as Chairman and preside over the Board's meetings and one (1) member to serve as Vice Chairman. The persons so designated shall serve in these capacities for terms of one (1) year. Vacancies may be filled for the unexpired terms only by majority vote of the Board membership (excluding vacant seats).

The Chairman or any member temporarily acting as Chairman shall administer oaths to witnesses coming before the Board. The following oath of affirmation shall be administered to each witness prior to that person addressing the Board:

"I swear or affirm that the statements that I am about to make on the matter at hand are true to the best of my knowledge or recollection."

The Chairman may take part in all deliberations and vote on all issues.

The Board of Adjustment has the primary function of serving the public interest. The Board shall have all of the powers and duties prescribed by law of the State of Missouri and by this regulation. The Board of Adjustment shall hear and decide:

Any other matter the Board is required to act upon by other City ordinance or authorized by enabling Statutes of the Revised Statutes of Missouri.

Four (4) regular and/or alternate members shall constitute a quorum. A quorum is necessary for the Board to take official action.

When the Board lacks sufficient members for a quorum, the business before the Board shall be continued to the Board's next meeting at a date established by the Chairman.

When only four (4) regular and/or alternate members are present, the applicant may request his appeal or application be continued so as to be heard by five (5) regular and/or alternate members of the Board.

The concurring vote of four (4) members of the Board shall be necessary to reverse any order, requirement, decision or determination of any administrative official or to decide in favor of the applicant on any matter upon which it is required to pass.

A member may abstain from voting on a particular issue by majority vote of the remaining members pursuant under the following circumstances:

A member may be allowed to withdraw from the entire remainder of a meeting by majority vote of the remaining members present for any good and sufficient reason other than the member's desire to avoid voting on matters to be considered at the meeting.

A roll call vote shall be taken on all matters decided by the Board and shall be a matter of the official record of the minutes.

Meetings of the Board shall be held at the call of the Chairman of the Board of Adjustment and at such time as the Board may determine. The Chairman, or in his absence the Acting Chairman, may administer oaths and the Board may compel the attendance of witnesses.

The Board of Adjustment shall conduct its meeting in accordance with the quasi-judicial procedures set forth in Chapter 409, Appeals, Variances and Interpretations.

A roll call vote shall be taken on all motions. All votes shall be recorded by name.

The Board shall hold regular meetings and special meetings as they provide by rule. All meetings of the Board shall be open to the public. All business of the Board shall be transacted at such meetings. The agenda for each Board meeting shall be provided seven (7) days in advance of the meeting to each Board member.

Written notice shall be given to the applicant no later than fifteen (15) days before the scheduled Board meeting. Written notice shall also be given to any other person who makes a written request for such notice.

Notice shall be given to other potentially interested persons by publishing a notice one (1) time in a newspaper having general circulation in the City of St. Robert not less than fifteen (15) days prior to the scheduled meeting date. The notice shall state the date, time and place of the meeting, reasonably identify the lot that is the subject of the application and give a brief description of the action requested or proposed.

At least twenty-four (24) hours (excluding weekends and holidays) before a Board meeting, a notice of the meeting must be prominently posted at the meeting place of the Board. The notice must include:

The Board may appoint an assistant to take the minutes of all hearings, all testimony, objections thereto and rulings thereon and be a matter of public record. The Chairman must sign the minutes and be responsible for their accuracy.

The Board of Aldermen as the legislative body of the City shall be governed by the enabling Statutes of the State and the guidelines set forth within this regulation to review, consider and decide upon the matters of planning and zoning that effect the health, safety and welfare of the community and its residents. The Board of Aldermen shall have final approving authority upon the following matters presented before them: