1. Purpose: A concept plan may be submitted for the purpose of obtaining the historic preservation commission's comments and recommendations prior to the owner spending significant time and expense in the preparation of detailed plans and architectural drawings and applying for a certificate of appropriateness.
2. Procedure: The property owner requesting a concept review shall submit a preliminary drawing of any exterior alterations or construction, current photographs of the property, historic photographs (if available), a map or survey showing locations of all structures on the property, and a list of proposed materials. The owner shall present the concept plan at a commission meeting.
3. After discussion with the owner, the commission may make a preliminary determination whether the proposed work complies with the established criteria and may make recommendations as to any changes that would bring the proposal into compliance.
B. Certificate Of Appropriateness: When Required:
1. Except as provided herein, a certificate of appropriateness is required prior to issuance of a permit for minor and major work involving any new and other construction, alteration, repair, demolition, relocation or other material change that may affect the exterior architectural appearance of any structure or site within an historic district or of any designated landmark building or site.
2. An application for a certificate of appropriateness shall not be required for certain projects. Projects which do not require a certificate of appropriateness include, but are not limited to, those listed below:
a. Change in exterior paint schemes or colors;
b. Ordinary repair and maintenance of existing exterior architectural features which do not permanently alter or modify the features and do not require a building permit;
c. Replacement of existing outside storage sheds;
d. Installation, removal, or change in landscaping;
e. Repairs to private concrete or asphalt sidewalks, and all sidewalks, curbs, streetlights, fire hydrants and street signs within the public right of way;
f. Replacement of existing mechanical and electrical service equipment.
3. The requirement for a certificate of appropriateness may be waived in emergency circumstances which require immediate relief, repair, or demolition, where the fire chief or building official certifies that such conditions exist and that said conditions can be eliminated as quickly as is needed only if the certificate of appropriateness is waived.
4. In the event any building, structure, or other feature should be damaged by fire or other calamity, or by act of nature, or by the public enemy to such an extent that, in the opinion of the aforesaid official or officials, it cannot reasonably be repaired and restored, it may be removed or demolished in conformity with normal permit procedures and applicable laws. Divisions 3 and 4 shall apply only in cases where it is impractical for the commission to review a certificate of appropriateness.
C. Certificate Of Appropriateness: Procedure:
1. Where a certificate of appropriateness is required, the community development department shall furnish applicants with an application for a certificate of appropriateness.
2. Within ten (10) days following receipt by the community development department of an application for a certificate of appropriateness, the community development department shall notify the chairperson of the historic preservation commission.
3. The commission shall review an application for a certificate of appropriateness within twenty one (21) days after notification by the community development department. Plans and specifications for exterior work submitted with the permit application shall be made available to the commission. The community development department shall notify the applicant of the time and place of the meeting.
4. Tabling the application shall be considered action by the commission provided, however, that any such delay shall not exceed twenty one (21) days unless the applicant has not provided the additional documentation or expert technical advice requested.
5. The commission may table the application for a certificate of appropriateness if it finds that additional documentation or expert technical advice from outside its membership is needed to properly evaluate the application. The commission may hold an additional meeting or meetings to consider the application not more than twenty one (21) days from receipt of all requested documentation and technical advice.
6. The commission shall approve an application for a certificate of appropriateness for projects where it is required and that meet the applicable criteria for "minor work." These projects include, but are not necessarily limited to, the following:
a. Addition of outside storage and mechanical and electrical service equipment not visible from a public street or sidewalk either because of location or landscaping;
b. Application or use of exterior roofing materials of the same kind, type, or texture as that already in use, if appropriate;
c. Improvements, alterations, and renovations that can be accomplished without obtaining a building permit, including, but not limited to, screening and siding using the same material as when the building was first constructed;
d. Erection, alteration, or removal of features associated with a physical or medical condition of an occupant, clients or customers, but which do not permanently alter exterior features, including access ramps or lifts;
e. Replacement of fences of the same type and material in the same location;
f. Installation of or change in, storm doors, storm windows, and screens;
g. Other such projects that are determined to be minor work, either through consistent interpretation of this chapter, or by determination of either the historic preservation commission or the village board.
7. If the commission finds that the work proposed in the application meets the applicable criteria of division D of this section, and is considered "major work" that will not impair the integrity of contributing structures within a historic district, it shall recommend to the village board approval of a certificate of appropriateness. The recommendation shall state its findings and reasoning, which will be forwarded to the village board.
8. If the commission finds on a preliminary basis that the work proposed in the application does not meet the applicable criteria of this article, it may make recommendations to the applicant concerning changes that would cause the work proposed in the application to meet the applicable criteria and may confer with the applicant in an attempt to resolve any differences between the applicant's plan and the applicable criteria.
9. a. If the commission finds that the work proposed in the application does not meet the applicable criteria and will therefore adversely affect or destroy historically or architecturally significant features of a landmark or of a building, structure, or site within a designated historic district, it shall recommend denial of a certificate of appropriateness. The recommendation shall state its findings and reasoning, which will be forwarded to the village board.
b. Upon subsequent denial, the applicant may submit an amended application to address the findings and recommendations of the commission and the village board. If the commission finds that the amended application conforms to the findings and recommendations of the commission and the village board and to the applicable criteria set forth in this chapter, it shall issue a certificate of appropriateness, and no further action by the village board will be necessary.
10. A certificate of appropriateness shall be invalid if:
a. Changes have been made to the plans subsequent to the approval of the commission or village board; or
b. The permit issued for the work becomes invalid. A certificate of appropriateness remains in force for the same period of validity as the permit.
11. The applicant may apply for a certificate of economic hardship upon denial of a certificate of appropriateness pursuant to the following section.
D. Certificate Of Appropriateness: Criteria: In deciding whether to recommend approval or denial of an application for a certificate of appropriateness, the commission shall be guided by the following criteria:
1. The significance of a site, structure, or building:
a. The commission shall apply the maximum flexibility allowed by this chapter in its review of applications for new construction and for alteration, removal, or demolition of structures that have little architectural or historic significance. However, if the new construction, alteration, removal or demolition would seriously impair or destroy historically or architecturally significant features of a landmark or of a building, structure, or site within a designated historic district, the commission shall give due consideration to protection of those historically and architecturally significant features.
b. The following properties are presumed to have architecturally or historically significant features: 1) properties within a designated historic district that are classified as architecturally or historically significant by a survey conducted pursuant to the duties assigned to the commission; 2) properties designated as landmarks pursuant to sections of this chapter; and 3) all properties listed on the national register of historic places.
c. The following properties will sometimes have architecturally or historically significant features: properties within a designated historic district that are classified as architecturally or historically contributing pursuant by a survey conducted pursuant to the duties assigned to the commission and pursuant to this code.
d. The following properties will usually have little architectural or historic significance: properties within a designated historic district that are classified as architecturally or historically non-contributing by a survey conducted pursuant to the duties assigned to the commission and pursuant this code.
2. General Design Guidelines:
a. Height: The height of any proposed alteration or construction should be compatible with the style and character of the structure and with surrounding structures.
b. Proportions Of The Front Facade: The relationship between the width of a building and the height of the front elevation should be compatible with surrounding structures.
c. Proportions Of Windows And Doors: The proportions and relationships between doors and windows should be compatible with the architectural style and character of the building.
d. Relationship Of Building Masses And Spaces: The relationship of a structure to the open space between it and adjoining structures should be compatible.
e. Roof Shapes: The design of the roof, fascia, and cornice should be compatible with the architectural style and character of the building and with adjoining structures.
f. Scale: The scale of the structure after alteration, construction, or partial demolition should be compatible with its architectural style and character and with the surrounding structures.
g. Directional Expression: Facades in historic districts should blend with and reflect the dominant horizontal or vertical expression of adjacent structures. The directional expression of a building after alteration, construction, or partial demolition should be compatible with its original architectural style and character.
h. Architectural Details: Architectural details should be treated so as to make a building compatible with its original architectural style and character and to not detract from the inherent characteristics of surrounding structures.
i. Appurtenances: New, replaced, or restored appurtenances shall be sensitive to the individual building or structure, its occupants, and their needs.
j. New Structures: New structures in a historic district shall be compatible with, but need not be the same as, the architectural styles and general designs and layouts of the surrounding structures.
3. The U.S. Secretary Of The Interior's Standards For Rehabilitation:
a. A property shall be used for its historic purpose or be placed in a new use that requires minimal change to the defining characteristics of the building and its site and environment.
b. The historic character of a property shall be retained and preserved. The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided.
c. Each property shall be recognized as a physical record of its time, place, and use. Changes that create a false sense of historical development, such as adding conjectural features or architectural elements from other buildings, shall not be undertaken.
d. Most properties change over time; those changes that have acquired historic significance shall be retained and preserved.
e. Distinctive features, finishes, and construction techniques or examples of craftsmanship that characterize a property shall be preserved.
f. Deteriorated historical features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials. Replacement of missing features shall be substantiated by documentary, physical, or pictorial evidence.
g. Chemical or physical treatments, such as sandblasting, that cause damage to historic materials shall not be used. The surface cleaning of structures, if appropriate, shall be undertaken using the gentlest means possible.
h. Significant archaeological resources affected by a project shall be protected and preserved. If such resources must be disturbed, mitigation measures shall be undertaken.
i. New additions, exterior alterations, or related new construction shall not destroy historic materials that characterize the property. The new work shall be differentiated from the old and shall be compatible with the massing, size, scale and architectural features to protect the historic integrity of the property and its environment.
j. New additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired.
E. Code Conflicts: Where there are irreconcilable differences between the requirements of the codes (building code and other codes) adopted by the village and the requirements of this chapter, conformance to these codes shall take precedence. (Ord. 19-12-43, 1-13-2020)