The Planning Board of the Village of Cayuga Heights is authorized to review applications for special use permits for land located in any zoning district in the Village in accordance with the review procedures set forth in this article, and following such review, the Planning Board shall either approve, approve with conditions, or disapprove proposed special use permits.

If the Planning Board has determined that any requirement of this Article XIX is not required to be satisfied in the interest of the public health, safety or general welfare or is found to be inappropriate to a particular special use permit, the Planning Board has authority to waive such requirement, and such waiver shall be subject to such conditions as the Planning Board determines to impose.

Factors to be considered by the Planning Board in reviewing special use permit applications shall include, but shall not be limited to, the following:

The applicant for a special use permit shall schedule a pre-application discussion with the Zoning Officer, at which time the applicant shall present, in sketch form, the proposed use, and other features and information necessary to explain and/or supplement the application.

Filing. Subsequent to the pre-application discussion, an applicant shall file with the Zoning Officer a special use permit application and materials conforming to the requirements of § 305-130, together with an application fee as determined by the current fee schedule approved by the Village's Board of Trustees.

Within a reasonable time of receipt of an application for a special use permit, the Planning Board shall schedule consideration of the application at its earliest subsequent regularly scheduled meeting.

At the meeting referenced in § 305-129C, the Planning Board shall conduct a preliminary review of the application and, if the application is deemed complete and accepted by the Planning Board for further review, schedule a public hearing on the application within 62 calendar days.

Public hearing. Pursuant to § 305-129D, and prior to rendering any decision on a special use permit application, the Planning Board shall conduct a public hearing.

Coordination and consultation. Projects requiring special use permit review by the Planning Board may also be reviewed by the Village's Chief of Police and Fire Chief, and any other Village officials or consultants deemed appropriate by the Planning Board. Any comments from these persons shall be delivered, in writing, to the Planning Board to aid its decision on the application.

Planning Board action. Within 62 calendar days of the closing of the public hearing, the Planning Board shall approve, approve with conditions, or disapprove the special use permit application submitted for review. The Planning Board may impose such conditions on the approval of any special use permit application as in its opinion are necessary and reasonable. If the Planning Board has approved the special use permit with conditions, such conditions must be satisfied prior to issuance of a certificate of occupancy. An approved special use permit will be signed by the Planning Board Chairperson or, in the Chairperson's absence, such other person who has been authorized by the Planning Board to sign the permit. After the Planning Board has approved the special use permit and it has been signed by the Chairperson (or such other authorized person), one copy of the permit shall be filed, within five business days of the date of the decision, with the Village Clerk, and a copy of the filed decision shall be mailed to the applicant.

Variances. Any required variance must be obtained from the Village's Zoning Board of Appeals before the Planning Board grants special use permit approval. For projects that require both a variance and special use permit, the Planning Board will act as lead agency in the environmental review for both actions. The Zoning Board of Appeals cannot grant a variance until the Planning Board has completed the environmental review.

Stormwater Pollution Prevention Plans (SWPPPs). Any stormwater pollution prevention plan associated with a special use permit must be approved by the Village's Stormwater Management Officer in accordance with Chapter 235, Stormwater Management, of the Village Code before the Planning Board will grant special use permit approval.

Extension of deadlines. All deadlines for decisions on a special use permit may be extended upon mutual agreement between the Planning Board and the applicant.

The Zoning Officer may require the applicant to submit a site plan containing the following information:

Additional materials. Depending upon the scope and complexity of the proposed use, the Planning Board may require the applicant to submit additional materials. The Planning Board may also require the applicant to engage the services of licensed design professionals and other experts such as architects, landscape architects, engineers, ecologists, traffic consultants or surveyors, including to provide analysis, studies and reports on various aspects of the proposed use.

All materials provided by the applicant pursuant to the special use permit must be submitted to the Zoning Officer at least five business days prior to the Planning Board meeting.