Every decision of the Zoning Board of Appeals shall be by resolution, each of which shall contain a full record of the findings of the Board in the particular case. Each such resolution, together with all documents pertaining thereto, shall be filed in the office of the Village Clerk by case number under one of the following headings: "Interpretations," "Special Permit" or "Variance." The Zoning Board of Appeals shall notify the Village Board, the Village Clerk and the Village Planning Board of each special permit and each variance granted under the provisions of this chapter.