The Secretary of the Planning Commission shall be charged with the duty and responsibility of maintaining a complete file and record of each application processed pursuant to this title. Files shall contain the original application; all correspondence and reports pertaining thereto; all affidavits of publication, posting and mailing and as required by law; minutes of all meetings of the Planning Commission and the City Council pertaining to the application; advisory report of technical agents; the report, findings and decision of the Planning Commission and/or City Council; and an affidavit of the mailing and give of notice, as required by this title.

(Ord. 239 §11(part), 1993).