A. Purpose: The purpose of this section is to establish a formal site plan review procedure for commercial, industrial, institutional, and multiple-unit residential development projects and provide regulations pertaining to the enforcement of site design standards consistent with the requirements of this title and pursuant to Minnesota statutes § 15.99.
B. Exemptions: Unless otherwise specifically required in this title, the following shall be exempt from the requirements for commission review. All exemptions remain subject to the requirements of this title.
1. The erection or alteration of permitted agricultural structures, when all other provisions of this title are met.
2. Single-unit and two-unit dwellings, when all other provisions of this title are met.
3. Construction of or addition to an accessory structure not exceeding fifty percent (50%) of the building footprint of the principal structure, when all other provisions of this title are met.
4. Interior alterations of all structures that do not affect the existing uses or intensity of use, when all other provisions of this title are met.
5. Minor revisions or additions to existing principal structures, provided the proposed modifications do not exceed thirty percent (30%) of the floor area of said structure or ten thousand (10,000) square feet, whichever is less and all other provisions of this title are met.
6. The erection or alteration of commercial or industrial structures or accessory structures permitted in the B-2 District, when all other provisions of this title are met.
C. Review Procedures: Applicants shall submit to the city a completed official city application, the associated application fee set by council resolution and all supportive or supplementary information required by this section prior to any consideration for a site plan review. The city shall process all site plan applications in conformance with all applicable city, county, and state standards and requirements. The request shall be considered as being officially submitted and complete when the applicant has complied with all specified information requirements. In cases where an application is judged to be incomplete, the applicant shall be notified, in writing, of what information must be provided for the application to be deemed complete within fifteen (15) business days of the date of submission.
1. Prior to filing a formal site plan application, applicants may present a concept plan to the city. The Zoning Administrator shall have the authority to refer said plan to the planning commission and/or city council for discussion, review, and informal comment. Any opinions or comments provided to the applicant regarding a concept site plan application are to be considered advisory only and shall not constitute a binding decision on the request.
2. Subsequent to any concept plan review, an applicant may present a formal site plan application to the city.
3. The Zoning Administrator shall have the authority to require the applicant to hold a neighborhood meeting to inform nearby property owners of the request. If required, this meeting shall take place following the submittal of the formal application to the city but before notices for the public hearing are published.
4. The Zoning Administrator shall refer all formal site plan applications to the planning commission. The commission shall hold a public hearing to review the formal site plan application and act on said application in accordance with subsection C above of this section or applicable state statute.
1. Unless exempted by this section, no site plan shall be considered until a public hearing has been held by the commission.
2. A notice of the time, place and purpose of the hearing shall be published in the city's official newspaper, at least ten (10) days prior to the hearing.
3. Notices shall be mailed to each property owner within five hundred (500) feet of the affected property, except when located in A-1, A-2, and RR districts in which case notice shall be mailed to each property owner within one-fourth (1/4) mile of the affected property. The city shall use its best available records to determine the names and addresses of property owners to receive notice.
4. Failure to give notice to individual property owners or defects in the notice shall not invalidate the proceedings, provided a bona fide attempt was made to comply with these provisions.
5. During the public hearing city staff shall present their findings with regard to the site plan application.
F. Review Standards: The Zoning Administrator shall review each application for site plan review for compliance with the performance standards contained in the comprehensive plan, this title and other applicable city codes and policies. These standards may include, but are not limited to, the following:
1. Land use designations and zoning districts.
2. Access, parking and loading.
3. Exterior building materials.
5. Landscaping and berming.
8. Engineering, grading and drainage.
9. Traffic and pedestrian circulation.
10. Parks and open space.
G. Building Permit: No person, firm or corporation shall erect, alter, construct, enlarge, repair, move, improve, convert, demolish, equip, use, occupy, or maintain any building, structure, or portion thereof, within the city of Rosemount until proper permits and/or a certificate of occupancy has been issued by the protective inspections division of the city. All work for which a permit has been issued must be completed in accordance with title 9, "Building Regulations," of this code and applicable federal, state and county laws, codes and regulations.
1. Except as provided for by this section, no building permit shall be issued until a site plan has been prepared in accordance with the provisions of this title and approved by the commission. Upon approval of the site plan by the commission, the building official will be authorized to process a building permit for the proposed project pursuant to adopted building and fire codes. The site plan approval process does not imply compliance with the requirements of said building and fire codes.
H. Plan Conformance: Development of the site shall conform to all site and construction plans officially submitted to and approved by the city. Once approved, no changes, modifications or alterations shall be made to any plan detail, standard, or specification without prior submission of a plan modification request.
I. Plan Modifications: Major amendments to an approved site plan may be approved by the planning commission. The notification, public hearing, and appeal procedure for such amendments shall be the same as those for the original site plan review. Any other amendments may be made administratively when the Zoning Administrator determines that review and approval by the planning commission of a detailed site and building plan is unnecessary to meet the purpose and intent of this section. The Zoning Administrator's decision regarding classification of an amendment is final. When determining if an amendment is major, the Zoning Administrator may consider their determination on whether the amendment:
1. Substantially alters the location of buildings, parking areas or vehicle access.
2. Increases the total gross floor area of all buildings by more than five percent (5%) or increases the gross floor area of any individual building by more than ten percent (10%).
3. Increases the number of stories of any building.
4. Decreases the amount of open space by more than five percent (5%) or alters it in such a way as to change its original design or intended use.
5. Changes the exterior building materials or color of the building.
6. Creates noncompliance with any special condition attached to the approval of the site plan or applicable provision of this title.
J. Term Of Approval: Unless otherwise specified, an approved site plan shall become null and void one (1) year from the date of approval unless the property owner or applicant has substantially commenced construction of any building, structure, addition or alteration, or use requested as part of the approved plan or unless a petition for a time extension has been granted by the planning commission. All extension requests shall be submitted in writing to the community development department at least thirty (30) days prior to expiration of the site plan and shall state facts showing a good faith effort to complete work permitted under the original approval.
K. Site Improvement Performance Agreement And Financial Guarantee: Following the approval of a site plan required by this title and prior to issuance of a building permit, the applicant, if deemed necessary by the planning commission, shall guarantee to the city the completion of all improvements as shown on the approved site plan and as required by the site plan approval. This guarantee shall be made by means of a site performance agreement and a financial guarantee as provided below.
1. The applicant shall execute the site performance agreement on forms provided by the city. The agreement shall define the required work and reflect the terms of this section as to the required guarantee of the performance of the work by the applicant.
2. The required work includes, but is not limited to, private exterior amenities such as landscaping, turf establishment, private driveways, parking areas, curb and gutter, recreational facilities, wetland buffers, erosion control, fences and screening, and other similar facilities. The required work shall also include all aspects of the tree preservation plan, if applicable.
3. A financial guarantee shall be submitted with the executed site performance agreement as provided herein:
a. Financial guarantees acceptable to the city include cash escrow, an irrevocable letter of credit, or other financial instrument that provides equivalent assurance to the city and that is approved by the Zoning Administrator.
b. The term of the financial guarantee shall be for the life of the site improvement performance agreement, and it shall be the applicant's responsibility to ensure that a submitted financial guarantee shall continue in full force and effect until the Zoning Administrator shall have approved and accepted all of the work undertaken to be done and shall thereby have released the guarantee or reduced the amount of the guarantee as provided in this section.
c. When any instrument submitted as a financial guarantee contains provision for an automatic expiration date, after which the instrument may not be drawn upon, notwithstanding the status of the site performance agreement or of the required work, it shall be the applicant's responsibility to notify the city in writing, by certified mail, at least sixty (60) days in advance of the expiration date of the intent either to renew or not to renew the instrument. If the instrument is to be renewed, a written renewal shall be provided at least thirty (30) days prior to the expiration date. If the instrument is not to be renewed, and has not been released by the Zoning Administrator, another acceptable financial guarantee in the appropriate amount shall be submitted at least thirty (30) days prior to the expiration date. Upon receipt of an acceptable substitute financial guarantee, the Zoning Administrator may release the original guarantee.
d. The amount of the financial guarantee shall be established by the Zoning Administrator based upon an itemized estimate of the cost of all required work as provided by the applicant. A cash escrow or irrevocable letter of credit shall be in the amount of one hundred twenty-five percent (125%) of the approved estimated cost. The amount of any other approved financial instrument shall be determined by the Zoning Administrator.
e. At the option of the city the applicant may submit a separate financial guarantee for that portion of the required work consisting solely of landscaping improvements with another financial guarantee for all other exterior amenities and improvements that comprise the work. All trees shall be warrantied to be alive, of good quality, and disease free for twelve (12) months from the time of planting. Any subsequent replacement shall be warrantied for twelve (12) months from the time of planting.
4. The time allowed for completion of the required improvements shall be set forth in the site performance agreement. This agreement and the financial guarantee shall guarantee compensation for the required improvements and provide for reimbursement to the city of the cost of enforcement measures. As the applicant completes various portions of such required work, the Zoning Administrator may release such portion of the financial guarantee as it is attributable to such completed work. Landscaping improvements shall not be deemed complete until the city has verified survivability of all required plantings through one winter season, defined for the purposes of this section as the period between October 31 and April 30.
5. The applicant shall notify the Zoning Administrator in writing when all or part of the required improvements have been completed in accordance with the approved plan and may be inspected. Upon receipt of such notice, the Zoning Administrator shall be responsible for the inspection of the improvements to determine that the work performed meets the standards of this title and any conditions imposed by the planning commission and the standards for the particular industry, profession or material used in the performance of the work. Any required work failing to meet such standards shall not be deemed complete and the applicant shall be notified in writing as to required corrections. Upon determination that required work has been completed, including the winter season survivability of landscape plantings, notice shall be given to the applicant of the date of completion and action taken by the Zoning Administrator to release, or to reduce the amount of, the financial guarantee. (Ord. 2024-04, 6-4-2024; amd. Ord. 2025-02, 1-21-2025)