(A) Creation, membership, appointment. The Council shall appoint a Board of Zoning Appeals of five members who shall be qualified electors of the incorporated territory in the municipality. The terms of all members shall be of such length and so arranged that the term of one member will expire each year. Each member shall serve until his successor is appointed and qualified. Appointment and removal of members shall be made in the manner provided by the Charter.
(1) The Board of Zoning Appeals shall elect its own officers annually and shall adopt the rules necessary to the conduct of its affairs. Meetings shall be held at the call of the chairperson and at such other times as the Board may determine. A majority of the members of the Board of Zoning Appeals shall constitute a quorum for the conducting of business.
(2) The chair, or in his or her absence, the acting chair, may administer oaths. All meetings and records shall be open to the public.
(1) The Board of Zoning Appeals shall act by motion on which three members must concur and shall keep minutes of its proceedings, showing the vote of each member upon each question, or if absent, or failing to vote indicating such facts, and a statement of the facts of each appeal considered by the Board, and the section of this chapter where applicable which the Board has considered in approving or disapproving an application, petition or any other matter brought before the Board. All persons appearing before the Board shall be sworn before giving testimony.
(2) If a majority vote cannot be achieved after two consecutive hearings, the request shall be considered denied and the applicant shall have the right to appeal to City Council, pursuant to §
158.172(E).
(1) Any person, property owner, tenant or any governmental officer, department, board or bureau may apply for a variance from the strict application of the terms of this chapter or appeal a decision of the Planning and Development Department to the Board of Zoning Appeals within 15 days of the decision being rendered.
(2) An appeal of a ruling of the Planning and Development Department shall stay all proceedings unless the Planning and Development Department certifies that, by reason of facts pertaining to the matter in question, a stay in his or her opinion would cause imminent peril to life and property. When such certification is made, proceedings shall not be stayed except by a restraining order granted by the Board of Zoning Appeals or by the Court of Common Pleas.
(3) The Board of Zoning Appeals shall hold a public hearing on such appeal not later than 45 days after such appeal has been filed. The Board of Zoning Appeals, by a majority vote, shall decide the matter.
(E) Right of appeal to Council.
(1) Any person, firm or corporation or any officer, department, board or agency of the municipality who or which has been aggrieved or affected by any decision of the Board of Zoning Appeals may appeal from such decision to the Council by filing a petition with the Clerk of Council within 15 days from the date of the decision. Such petition shall state the facts of the case. There shall be filed with the petition a separate document stating the grounds of the appeal.
(2) The Council shall hold a public hearing on such appeal not later than 30 days after such appeal has been filed with its Clerk. The Council by an affirmative vote of four of its members shall decide the matter and the Council's decision shall be final.
(1) Each application for a variance shall be accompanied by a fee as established by the City Council.
(2) Application fees shall not be refunded in any case.
(3) When any applications to the city for some permit, certificate or approval involves submission of technical information by the applicant, it is recognized that the city may need to incur expenses for the services of engineers and other experts to evaluate such technical data. As a condition of the city agreeing to consider any such application, the applicant must agree to reimburse the city for any such expenses which reimbursement must be received by the city before any such certificate or approval is issued.
(G) Hearing. The Board of Zoning Appeals shall hold a hearing on any application, petition or appeal, within 45 days of its receipt. A notice shall be given at least 15 days in advance of the time and place of such hearing, to the owners of record of property within 500 feet of the premises in question, such notice to be delivered personally or by mail addressed to the respective owners at the address given on the last assessment roll and by one publication in one or more newspapers of general circulation in the city. Any party may appear at such hearing in person, by a duly authorized agent or by attorney. The Board shall decide the application or appeal within a reasonable time.
(H) Powers and duties. The Board of Zoning Appeals shall have all the appropriate power and duties prescribed by law and by this chapter. The Board shall have the following duties and powers:
(1) Administrative review. To hear and decide appeals only in such cases where it is alleged there is error in any order, requirement, decision or determination made by the Planning and Development Department in the enforcement of this chapter and such appeal must be made within 15 days. The concurring vote of three members of the Board shall be necessary to reverse any order, requirement, decision or determination of the Planning and Development Department, or to decide in favor of the applicant on any matter upon which the Board is required to consider under the terms of this chapter.
(2) Determination of similar uses. To determine if uses not specifically mentioned in this chapter are similar to uses permitted within a district.
(3) Determination of district boundary location. To determine the exact location of any district boundary if there is uncertainty as to exact location thereof. In making such determination the Board shall be guided by the provision of § 158.017. (4) Granting of exceptions. To hear and decide appeals for the granting of exception to this chapter in the following instances:
(a) Permit the extension of a district where the boundary line of a district divides a lot or tract held in a single ownership at the time of the passage of this chapter.
(b) Interpret provisions of this chapter, in such a way as to carry out the intent and purpose, as shown upon the map fixing the several districts, accompanying and made a part of this chapter where the street layout actually on the ground varies from the street layout as shown on the map aforesaid.
(c) Permit the reconstruction of a nonconforming building which has been damaged by explosion, fire, act of God, or the public enemy, where more than 60% of the structure is destroyed, if the Board finds some compelling necessity requiring a continuance of the nonconforming use and the principal purpose of continuing the nonconforming use will not adversely affect the health, safety or morals of the surrounding area.
(d) Reduce the parking and loading requirements in any of the districts whenever the character of use of the building is such to make unnecessary the full provision of parking or loading facilities or where such regulations would impose a practical difficulty on the use of the lot, as contrasted with merely granting an advantage or a convenience.
(e) The Board shall have the authority to grant an exception of a building devoted to a nonconforming use upon a lot occupied by such building where such extension is necessary and incidental to the existing use of such building; provided, however, that the floor areas of such extension not exceed in all 100% of the floor area of the existing building or buildings devoted to a nonconforming use and provided further that such extension or extensions shall be undertaken within five years of the date when the use of such building became nonconforming.
(f) Provide exceptions to height limitations in accordance with §§
158.111 and
158.135.
(5) Variances. To vary the strict application of any of the requirements of this chapter whereby such strict application would result in a practical difficultywhich would deprive the owner of the reasonable use of the land or building involved but in no other case. Increased profitability is not a valid basis for legally granting a variance. Under no circumstances shall the Board grant a variance which will permit a use which is not permitted in the district involved. No nonconforming use of neighboring lands, structures or buildings in the same district and no permitted use of lands, structures or buildings in other districts shall be considered grounds for the issuance of a variance.
(a) Granting of variances. No variance of the strict application of this Zoning Code shall be granted by the Board of Zoning Appeals until and unless the Board has considered and weighed whether a property owner seeking an area variance has encountered practical difficulties in the use of his or her property. The factors to be considered when determining whether a property owner has encountered practical difficulties in the use of his or her property include, but are not limited to the following:
1. Whether the property in question will yield a reasonable return or whether there can be any beneficial use of the property without the variance;
2. Whether the variance is substantial;
3. Whether the essential character of the neighborhood would be substantially altered or whether adjoining properties would suffer a substantial detriment as a result of the variance;
4. Whether the variance would adversely affect the delivery of governmental services (e.g., water, sewer, garbage);
5. Whether the property owner purchased the property with knowledge of the zoning restriction(s) in place at the time he or she purchased the property;
6. Whether the property owner's predicament feasibly can be obviated through some method other than a variance;
7. Whether the spirit and intent behind the zoning requirement would be observed and substantial justice done by granting the variance.
(b) Application and filing requirements. An application for a variance shall be submitted by the property owner or the property owner’s duly authorized agent on a form provided by the city to the Planning and Development Department, along with a nonrefundable payment to the city in an amount equal to the established fee for variance applications. The application shall contain an original and copies of all application materials, as required on the checklist on file at the time of application with the Planning and Development Department in a quantity specified by the Planning and Development Department.
(c) Procedures for consideration of petitions for variances.
1. The Board of Zoning Appeals shall make specific findings demonstrating its consideration of the factors set forth in §
158.172 (H)(5)(a) and shall make a determination as to whether practical difficulties in the use of the property by the property owner(s) have or have not been demonstrated, and whether the granting of the variance is justified.
2. The Board of Zoning Appeals may prescribe appropriate conditions and safeguards in conformity with this Zoning Code. The Board may require a bond or irrevocable letter of credit to assure conformance to such conditions and safeguards as the Board may require.
3. Violation or noncompliance of such conditions and safeguards when such are made a part of the terms under which a variance is granted shall cause the bond or letter of credit mentioned in division (c)2. above, to be forfeited or called upon and shall further be deemed a violation of this Zoning Code and punishable under §
158.999(A).
4. Prior to acting on a request for a variance, the Board of Zoning Appeals shall hold a public hearing and give notice to property owners as required in §
158.172(G) of this Zoning Code.
5. Period of validity. No variance granted by the Board of Zoning Appeals shall be valid for a period longer than one year from the date on which the Board grants the variance unless within such period: a zoning certificate is obtained and the construction, moving or remodeling of structure is started, or a Certificate of Use Compliance permit is obtained and a use commenced. The Board may grant a maximum of two extensions not exceeding six months each, upon written application, without notice of hearing.
(6) Conditional uses. The Board of Zoning Appeals shall hear and decide applications for wind energy conversion systems (WECS), as described in § 158.101(A) and applications for wireless telecommunications systems as described in § 158.130. (a) Application and filing requirements. An application for a conditional use shall be submitted by the property owner or the property owner’s duly authorized agent thereof on a form provided by the city to the Planning and Development Department, along with a nonrefundable payment to the city in an amount equal to the established fee for conditional use applications. The application shall contain an original and copies of all application materials, as required on the checklist on file at the time of application with the Planning and Development Department in a quantity specified by the Planning and Development Department.
(b) Application completeness and officially filed status. An application for a conditional use shall not be considered officially filed until the applicant has submitted all applicable filing fees and submitted to the Planning and Development Department all information required by or under subsection (6)(a) of this section. Completeness of an application and submission of necessary information is the responsibility of the applicant. Only after an application is determined by the Planning Director to be complete will it be considered officially filed and will application review procedures begin.
(c) Public hearing. The Board of Zoning Appeals shall hold a hearing on any conditional use application within 45 days of receipt of a fully complete application. A notice shall be given at least 15 days in advance of the time and place of such hearing, to the owners of record of all property within 500 feet of the premises in question, with such notice to be delivered personally or by mail addressed to the respective owners at the address given on the last assessment roll and by one publication in one or more newspapers of general circulation in the city. Any party may appear at such hearing in person, by agent or by attorney. The Board shall decide the application within a reasonable time. The failure of delivery of such notice as provided in this section shall not invalidate subsequent action.
(d) Findings. After consideration of the nature and condition of all adjacent and surrounding uses and buildings and a review of the conditional use application and any administrative reports, the Board of Zoning Appeals shall, by motion make the following findings in deciding on the conditional use application:
1. The proposed conditional use is to be located in a district wherein such use may be conditionally permitted;
2. The proposed conditional use will not have a substantial or material detrimental effect on surrounding properties and will not have a substantially negative impact on, or substantially conflict with surrounding properties; and
3. Taking into account current vehicular traffic volumes and traffic volumes as may be expected to increase with increasing development of the community, and taking into account vehicular turning movements in relation to routes of traffic flow, street intersections, sight distances and pedestrian traffic, whether the vehicular traffic to and from the conditional use can be accommodated by the existing street network without significant adverse effect to the areas immediately surrounding the conditional use.
(e) Performance bond and violation. In approving a conditional use, the Board of Zoning Appeals may prescribe appropriate conditions and safeguards in conformity to the provisions of this Zoning Code. The Board of Zoning Appeals may also require security to assure conformance to such conditions and safeguards. Violation of such conditions and safeguards shall cause the security to be forfeited and shall also be deemed a violation of this code and punishable under § 158.999(A), as well as loss of the right to continue the conditional use until the requirements of these conditions and safeguards are met. An approved conditional use shall maintain the status of a conditional use regardless of the type of zoning district in which it is located. (f) Burden of proof. The applicant shall have the burden of proving by a preponderance of evidence that the standards set forth in subsection (6)(d) of this section are met and the conditional use may be approved only if the Board of Zoning Appeals finds the standards have been met by such evidence.
(g) Effect of approval. The effect of the Board's approval of a conditional use application is authorization for the Planning and Development Department to allow a specific conditional use for that property. The decision of the Board of Zoning Appeals shall be final unless appealed to City Council pursuant to division (E) of this section.
(h) Period of validity. A conditional use approval shall expire two years after it is approved by the Board of Zoning Appeals unless actual construction has taken place or is underway or actual occupancy has occurred except as provided elsewhere in this Zoning Code. If a conditional use is approved, the plan must be followed. Any deviation requires the resubmission of an application for approval of the conditional use.
(I) Effective date. The Board of Zoning Appeals shall make specific findings of fact upon which it bases its order or decision. The Board's order shall become effective upon approval of the issue by the Board of Zoning Appeals.
(Ord. 09-21, passed 7-27-09; Am. Ord. 10-12, passed 9-13-10; Am. Ord. 12-02, passed 2-13-12; Am. Ord. 15-23, passed 8-24-15; Am. Ord. 23-19, passed 9-11-23)