Lone Oak City Zoning Code
§ 22
PLANNING AND ZONING COMMISSION.
A.
ORGANIZATION OF PLANNING AND ZONING COMMISSION. There is hereby created a Planning and Zoning Commission which shall be organized, appointed, and function as follows:
The Planning and Zoning Commission shall consist of five (5) members appointed by the City council of the City of Lone Oak for overlapping two (2) year terms and removable for cause by the appointing authority upon written charges and after public hearing. The City Council shall designate one (1) member as chairmen. Vacancies shall be filled for the unexpired term of any member whose place becomes vacant for any cause in the same manner as the original appointment was made. All cases to be heard by the Planning and Zoning Commission will always be heard by a minimum of four (4) members.
B.
OPERATIONAL PROCEDURE
(1)
The officers of the Planning and Zoning Commission shall be chairmen and vice-chairmen and security [secretary]. These officers shall be chosen by the commission for one-year terms beginning at the start of every calendar year.
(2)
The chairman shall preside over all meeting of the commission. The vice-chairmen shall preside in the absence of the chairmen.
(3)
Regular meetings shall be held in the City Hall, except as otherwise provided herein, when called by the chairman; provided, however, that the commission shall have at least one meeting each quarter. Special meetings may be called by the chairman provided that written notice thereof shall be mailed to each member forty-eight (48) hours prior to the time of the meeting. No approval or disapproval of any zoning application shall be given or any final action taken except at regular meetings as provided herein. All meetings shall be open to the public.
(4)
Any motion by a member shall require a second. After a motion has been made and duly seconded, discussion of the motion may be had for a reasonable time. Discussion by members, or by opponents or proponents of a questions before the Planning and Zoning Commission shall terminate whenever a member shall call for a vote upon the question or whenever the chairman shall so rule.
(5)
Whenever any question of procedure or qualifications is raised at a Planning and Zoning Commission meeting, the chairman shall rule thereon. A member may move to overrule the chairman’s decision, which motion must be approved by a majority vote of the members present in order to carry.
(6)
Voting on zoning applications shall be by roll-call vote, voting on all other questions shall be by voice, vote, provided that a roll-call vote shall be taken upon demand of any member.
(7)
A member shall not vote or participate in any matter before the Planning and Zoning Commission if the member has any interest in this matter whether such interest is direct or indirect and financial or otherwise. Where a question of a member’s interest is raised, the chairman shall rule on whether the members should be disqualified.
(8)
The Planning and Zoning Commission may, at its option, consult with the city Planner regarding a recommendation or on technicalities of any zoning offered by the city planner shall be a part of the official minutes of the meeting.
(9)
Minutes and records shall be kept of all proceeding as a matter of public record.
C.
AMENDMENTS. The regulations[,] restrictions and boundaries established by this Ordinance may from time to time be amended, supplemented, changed, modified or repealed. The Planning and Zoning Commission shall make a preliminary report on all such proposed amendments, supplements, changes, modifications or repeals, hold public hearings and thereafter submit its final report to the City Council.
D.
NOTICE OF HEARING BEFORE THE PLANNING & ZONING COMMISSION. The Planning and Zoning Commission shall hold a public hearing on all request made to it and written notice of such public hearing shall be sent to the applicant and all other persons who are owners of real property living within two hundred (200) feet of the property on which the zoning request is made. Such notice shall be given no less than fourteen (14) days before the data sent for hearing to all such property owners who have rendered their said property for city taxes as the ownership appears on the last city at role [tax roll]. Such notice may be served by depositing the same properly addressed and postage paid in the United States Post Office. Notice shall also be given by publishing the same in the official publication of the City of Lone Oak at least ten (10) days prior to the data set for hearing, which notice shall state the date, time and place set for the public hearing.
E.
JURISDICTION OF THE PLANNING AND ZONING COMMISSION. The Planning and Zoning Commission shall exercise all powers vested in such bodies by State law. In addition, in order to effectuate and carry out the purpose of this Ordinance, the Planning and Zoning Commission is also vested with the following powers and/or duties
(1)
Preparation and adoption of a comprehension plan for the city.
(2)
Preparation and adoption of subdivision regulations and approval or disapproval of any subdivision plays [plans].
(3)
Preparation and adoption of zoning regulations and the recommendation of zoning district boundaries including the power to hold public hearings enforce the regulations and recommend changes in the regulations and district boundaries.
(4)
Reporting on planning and zoning problems that are referred to it for review by the City Secretary or by the City Council.
(5)
Preparations of such surveys, reports and studies as are required for the above and other authorized purposes.
(Ordinance 109A-2018, sec. 22, adopted 5/19/18)