A. Purpose: The purpose of this section is to require the submittal of site plans for review by the planning commission and approval by the board of trustees for certain buildings and structures that may have an impact on natural resources, traffic circulation, surrounding land uses, and the character of the community.
B. Applicability: A site plan shall be required prior to the issuance of zoning certification within all districts for the construction or expansion of any permitted or special use with the exception of individual single-family and two-family dwellings, unless otherwise specified herein.
C. Fees: The board of trustees shall establish by resolution, a schedule of fees, charges and expenses, for site plan review including planning review, engineering review, attorney, inspection and other matters pertaining to this title; the schedule shall be available in the village hall and may be amended only by the board of trustees. Any special meeting of the planning commission or board of trustees requested by the developer shall be paid for by the developer prior to said meeting at the rate of a regularly scheduled meeting.
D. Filing And Review Procedures:
1. Preapplication Meeting: A preapplication meeting for residential developments will be held with the residential development committee and for all other developments with the village economic development committee, and any staff and/or consultants requested to attend by the respective committee, to discuss the proposed development and how it achieves the village's planning and zoning objectives; and raise issues that may hinder or prevent an expeditious approval of the proposed development.
a. Prior to the meeting the applicant should provide concept plans for the site. The concept plan should be a scaled drawing of the site showing the existing and proposed methods of ingress and egress, the footprints of all existing and proposed buildings, the location of all proposed residential lots and the number of residential units, if applicable, and the proposed locations of parking areas and number of spaces.
b. The applicant should submit a brief written statement that contains a general description of the proposed development, a legal description of the property, and a statement of present ownership and any additional information that provides a more complete overview of the site and proposed development.
c. The residential or economic development committee, staff, and consultants shall review the proposed concept plans and advise the applicant on the compatibility of the intended development with the village's comprehensive plan, zoning ordinance, and other regulations. Recommendations relative to the preapplication meeting are advisory only, and shall not constitute a waiver from the requirements of this code. Final approval of all elements of the proposed development remains with the board of trustees as detailed in the village's zoning ordinance.
d. The residential or economic development committee, village staff and/or consultants will prepare a written summary of the meeting and comments to the plan commission.
e. The applicant may request additional preapplication meetings with the residential or economic development committee and/or consultants in order to clarify issues, provide more information, or elicit additional comments on the proposal.
2. Submittal Of Site Plan Approval Application: The proprietor shall file twelve (12) copies of the site plan accompanying an application for site plan approval and zoning certification with the zoning administrator at least eighteen (18) days prior to the planning commission meeting at which the site plan is to be considered.
a. The zoning administrator shall review the submittal for completeness as to form only. If complete, the zoning administrator shall forward the materials to the village planner and village engineer for their review. If the submittal is not complete, the zoning administrator shall notify the applicant in writing of the deficiencies. Any plan deemed by the zoning administrator to be incomplete shall not be forwarded to the village planner and the village engineer until all required information is furnished. If the applicant does not submit additional information which sufficiently addresses the deficiencies at least fourteen (14) days prior to the planning commission meeting at which the site plan is to be considered, review of the application will be moved to the next available scheduled meeting.
3. Appearance Review: Any site plan proposing the construction or expansion of any permitted or special use within a residential or commercial zoning district, with the exception of individual single-family and two-family dwellings, must be submitted for a determination of compliance with the village's appearance code and design guidelines. Projects proposed within any residential zoning district will be reviewed by the residential development committee. Projects proposed within any commercial zoning district will be reviewed by the economic development committee.
a. At least seven (7) days prior to the planning commission meeting the residential/economic development committee will meet with the applicant to review the proposed site plan and advise the applicant on the compatibility of the intended development with the village's appearance code and design guidelines.
b. The residential/economic development committee shall make a determination as to whether the site plan is in compliance with or inconsistent with the village's appearance code and design guidelines and present their findings to the planning commission.
c. The residential/economic development committee, village staff and/or consultants will prepare a written summary of the meeting and comments to the planning commission.
4. Planning Commission Review: At a public meeting, the planning commission will review the applicant's site plan for compliance with all applicable village, county, and state ordinances and statutes including, but not limited to, subsection F, "Standards For Site Plan Review", of this section. The planning commission shall also consider the findings of the appearance review committee, village planner, village engineer and any appropriate village staff.
a. Within forty five (45) days of their first meeting, the planning commission must take one of the following actions:
(1) Recommend approval of the application as submitted to the board of trustees; or
(2) On the basis of written findings, recommend approval of the application to the board of trustees subject to specific modifications; or
(3) On the basis of written findings, recommend denial of the application to the board of trustees.
b. Prior to the forty five (45) day requirement for planning commission action, the applicant may request an extension to allow for further consideration in front of the planning commission for the purpose of working toward a more favorable recommendation.
5. Board Of Trustees Action: At a public meeting, the board of trustees will review the applicant's site plan for compliance with all applicable village, county, and state ordinances and statutes including, but not limited to, subsection F, "Standards For Site Plan Review", of this section. The board of trustees shall also consider the recommendation of the planning commission, findings of the appearance review committee, village planner, village engineer and any appropriate village staff.
a. Within forty five (45) days of their first meeting, the board of trustees must take one of the following actions:
(1) Approve the application as submitted; or
(2) Approve the application contingent upon written specific modifications; or
(3) Deny the application.
b. Prior to the forty five (45) day requirement for board of trustee action, the applicant may request an extension to allow for further consideration in front of the board of trustees for the purpose of working toward an approval of the application.
6. Certificate Of Zoning, Site Plan Inspection, And Business License/Occupancy Permit:
a. If a site plan is approved contingent upon specific recommendations, the applicant must resolve all issues prior to the issuance of any certificates or permits.
b. Prior to affixing a certificate of zoning to any business license or occupancy permit application, the zoning administrator shall conduct an on site inspection to ensure the applicant is in compliance with the site plan as approved and all applicable village titles and ordinances.
c. Once the zoning administrator has determined that the proposed use of land, buildings or structures complies with all the provisions of this title and issues a certificate of zoning affirming such a determination, the application for a business license for commercial or industrial uses shall be submitted to the village board for final approval.
d. Once the zoning administrator has determined that the proposed use of land, buildings or structures complies with all the provisions of this title and issues a certificate of zoning affirming such a determination, the application for a residential permit shall be issued by the zoning administrator.
E. Required Site Plan Information:
a. Name and address of the proprietor and proof of ownership, developer, and registered engineer, registered surveyor, registered architect, registered landscape architect, or registered community planner who prepared the site plan.
b. Date of plan preparation, north arrow, and scale of plan, which shall not be greater than one inch equals twenty feet (1" = 20') nor less than one inch equals two hundred feet (1" = 200').
c. Existing and proposed zoning designations, property tax number and full legal description of parcel and dimensions of all lot and property lines showing the relationship to abutting properties, and in which district the subject property and abutting properties are located.
d. Area map showing the relationship of the parcel to the surrounding area within one-half (1/2) mile.
e. The location and description of all existing structures within one hundred feet (100') of the parcel.
a. Proposed plans for site grading, surface drainage, water supply and sewage disposal.
b. The location of existing and proposed landscaping, buffer areas, fences, or walls on the parcel.
c. Existing and proposed structure information, including the following:
(1) Footprint location, dimensions and setbacks.
(2) Finished floor and grade line elevations.
(3) Elevations drawings that illustrate building design, size, height, windows and doors, and describe construction materials. Elevations shall be provided for all sides visible from an existing or proposed public street or a residential zoning district.
(4) The planning commission may require a color rendering of the building elevation required in subsection E2c(3) of this section.
(5) Proposed materials and colors shall be specified on the site plan. Color chips or samples shall also be submitted at or prior to the planning commission meeting to review the site plan. These elevations, colors and materials shall be considered part of the approved site plan.
d. The location and dimensions of all existing and proposed streets, driveways, sidewalks, service lanes and other vehicular and pedestrian circulation features within and adjacent to the site.
e. The location, dimensions, and numbers of off street parking and loading spaces.
f. Location of existing and proposed service facilities above and below ground, including:
(1) Chemical and fuel storage tanks and containers.
(2) Storage, loading, and disposal areas for chemicals, hazardous substances, salt and fuels.
(3) Water mains, hydrants, pump houses, standpipes, and building services and sizes.
(4) Sanitary sewers and pumping stations.
(5) Stormwater control facilities and structures including storm sewers, swales, retention and detention basins, drainageways and other facilities, including calculations for sizes.
(6) Location of all easements.
g. Any other pertinent physical features.
a. Map of existing topography at two foot (2') contour intervals with existing surface drainage indicated.
b. Soil characteristics of the parcel to at least the detail provided by the U.S. soil conservation service "Soil Survey Of Will County, Illinois".
c. On parcels of more than one acre, existing topography with a maximum contour interval of two feet (2') indicated. Topography on the site and beyond the site for a distance of one hundred feet (100') in all directions should be indicated. Grading plan, showing finished contours at a maximum interval of two feet (2'), correlated with existing contours so as to clearly indicate required cutting, filling and grading.
d. Location of existing drainage courses, including lakes, ponds, rivers and streams, and all elevations.
e. Location of existing wetlands.
f. Location of natural resource features, including woodlands and areas with slopes greater than ten percent (10%) (1 foot of vertical elevation for every 10 feet of horizontal distance).
g. Sites which include storage of hazardous materials or waste, fuels, salt, or chemicals will be designed to prevent spills and discharges or polluting materials to the surface of the ground, groundwater, or nearby water bodies.
F. Standards For Site Plan Review: In the review of all site plans, the planning commission and board of trustees shall endeavor to assure the following:
1. The proposed development conforms to all provisions of the zoning ordinances.
2. All required information has been provided.
3. The movement of vehicular and pedestrian traffic within the site and in relation to access streets and sidewalks will be safe and convenient.
4. The proposed development will be harmonious with existing and future uses in the immediate area and the community.
5. The proposed development provides the necessary infrastructure improvements, such as roads, drainage, pedestrian facilities and utilities, to serve the site, and be adequately coordinated with the current and future use of adjacent properties.
6. The applicable requirements of village, county and state agencies are met regarding grading and surface drainage and for the design and construction of storm sewers, stormwater holding facilities, water mains, and sanitary sewers.
7. Natural resources will be preserved to the maximum extent possible in the site design by developing in a manner which will not detrimentally affect or destroy natural features such as lakes, ponds, streams, wetlands, steep slopes, and woodlands.
8. The proposed development shall respect the natural topography to the maximum extent possible by minimizing the amount of cutting, filling, and grading required.
9. The proposed development will not cause soil erosion or sedimentation.
10. Landscaping, including trees, shrubs and other vegetative material is provided to maintain, improve and/or restore the aesthetic quality of the site.
11. Conformance to the village appearance code and design guidelines.
12. All proposed residential, commercial, office, industrial, and institutional development shall utilize quality architecture to ensure that buildings are compatible with surrounding uses, protect the investment of adjacent landowners, blend harmoniously into the streetscape and meet the objectives of the village master plan. New buildings, additions and renovations shall be designed to preserve or complement the design character of existing development, provide visual harmony between old and new buildings, and create a positive image for the village.
G. Effect Of Approval: Upon final approval of the site plan, construction or expansion of any permitted or special use shall conform to the site plan. The approval by the board of trustees of a site plan shall expire within one year after the date of such approval, unless a building permit has been issued and construction has commenced. The zoning administrator shall not authorize the issuance of a building permit for any type of construction on the basis of the approved site plan after such approval has expired.
H. Amendment Of Approved Site Plan: A previously approved site plan may be amended by the board of trustees upon application by the applicant in accordance with procedures provided in subsection D of this section.
I. Performance Guarantees: As a condition of approval of the site plan, the board of trustees may require a deposit by the applicant with the village clerk in the form of a certified check, cash, or a surety bond to ensure performance of any obligations of the applicant to make improvements shown upon the site plan. Such bond, cash, or check shall be in such an amount as the zoning administrator shall estimate to be a sufficiently adequate sum to cover the cost to construct or to complete construction of the required improvements. The village shall rebate to the developer, as work progresses, amounts of such deposits equal to the ratio of work satisfactorily completed to the entire project. Such rebate shall be based upon the report and recommendation of the zoning administrator. The zoning administrator may refer the site plan to the village engineer for review of the proposed improvements and recommendations of performance guarantees. (Ord. 1406, 7-26-2006)