To define and establish the various public bodies and staff positions required for the development, maintenance and update of the city's comprehensive plan and the administration and enforcement of the land development code and to enumerate their duties, powers, limitations and scope of jurisdiction.

8.2.1.

The mayor and board of aldermen of the City of Oxford shall have the final authority to approve, deny, modify or otherwise change applications for amendments (to the text or official zoning map), appeals, variances, conditional uses and any other provisions of this ordinance.

8.2.2.

Duties. The duties of the mayor and board of aldermen shall include, but not necessarily be limited to:

8.2.2.1.

Acting upon requests for subdivisions and zoning amendments.

8.2.2.2.

Hear and decide appeals as specified in this ordinance.

8.2.2.3.

Holding public hearings on matters related to and in keeping with the provisions of this ordinance.

8.2.2.4.

Appoint the members of the planning commission which shall consist of seven members appoint as required in chapter 2 article 3 of the Municipal Code.

8.3.1.

Creation. The City of Oxford Planning Commission has been created by the mayor and board of aldermen as an advisory committee to the City of Oxford in zoning matters and is vested with the rights and responsibilities as provided in MCA 1972, § 17-1-17, and established in the City of Oxford on March 1, 1966.

8.3.2.

Responsibilities. The duties of the City of Oxford Planning Commission shall include but not necessarily be limited to the following:

8.3.2.1.

Keep minutes of its proceedings, showing the vote of each member upon each question, or if absent or failure to vote, indicating such fact; and shall keep records of its examinations and other official actions, all of which shall be a public record.

8.3.2.2.

Prepare periodically a comprehensive plan for the future development of the City of Oxford, including among other things, recommendations relative to all aspects of location, size and arrangement of streets, parks, public grounds, railroads, transportation, platting of public and private property, grouping of public and private buildings and housing, appearance and beauty, and financial planning of said city or any portion thereof.

8.3.2.3.

Make recommendations in connection with the execution and detailed interpretation of the Oxford Comprehensive Plan, and propose changes and adjustments in the plan as may be deemed desirable from time to time.

8.3.2.4.

Implement the statement of purpose, goals, objectives of the comprehensive plan and continuous planning process as it relates to the land development code and other city codes, ordinances and policies.

8.3.2.5.

Make recommendations to the mayor and board of aldermen upon any matter relating to zoning regulations of the city including proposals for changes to the zoning code or map to further the purposes of city planning as authorized in article 9.

8.3.2.6.

Make recommendations to the mayor and board of alderman regarding the approval and disapproval of subdivision applications.

8.3.2.7.

To hear and decide to approve or deny requests for special exceptions as authorized in this Code in article 9.

8.3.2.8.

Act upon, by approval or disapproval, site plan applications, as established in article 9.

8.3.2.9.

To hear and decide appeals where it is alleged there is error in any order, requirement, decision, or determination made by an administrative official in the enforcement of this ordinance as authorized in article 9.

8.3.2.10.

Act upon, by approval or disapproval, applications for variances from the terms of this ordinance as authorized in article 9.

8.3.2.11.

Adopt rules necessary to the conduct of its affairs, and in keeping with the provisions of this ordinance. Meetings shall be held at the call of the chairman and such other times as the board may determine. The chairman, or in his absence the vice-chairman, may administer oaths and compel the attendance of witnesses.

8.3.2.12.

Perform other related duties and responsibilities as may be required by ordinance or by the mayor and board of aldermen.

8.4.1.

Creation. The site plan review committee is hereby designated as the committee whose purpose and responsibility as related to the land development code shall be to utilize to the fullest extent possible its individual and collective technical expertise, to coordinate and expedite the review, processing, recommendation, and pre-hearing procedures, as needed.

8.4.2.

Composition. The City of Oxford Site Plan Review Committee shall consist of the following members or designated representatives, and be chaired by the director of planning:

8.4.2.1.

Director of public works;

8.4.2.2.

Fire chief and fire inspector;

8.4.2.3.

Director of planning;

8.4.2.4.

Director of emergency management;

8.4.2.5.

Director of building/building inspector;

8.4.2.6.

Director of solid waste;

8.4.2.7.

Director of electric department;

8.4.2.8.

ADA officer;

8.4.2.9.

Director of Oxford University Transit Authority;

8.4.2.10.

Others as deemed appropriate by the director of planning;

8.4.2.11.

One alderman shall serve as an ex-officio member.

8.4.3.

Responsibilities. The duties of the City of Oxford Site Plan Review Committee shall include but not necessarily be limited to the following:

8.4.3.1.

Review and recommendation of pre-application development layout review, provided sufficient data to permit a responsible evaluation of all permitted development is submitted. Such review shall include any site plan for an existing structure on a lot that is reduced in size through the subdivision process.

8.4.3.2.

Review and recommendation of official zoning map amendments as they impact on delivery of city services.

8.4.3.3.

Review of subdivisions to complete recommendation of the preliminary plat.

8.4.3.4.

Variance review and recommendation to the planning commission.

8.4.3.5.

Recommend from time to time legislation which may be desirable to further the purposes of city planning.

8.4.3.6.

Implement the statement of purpose, goals, objectives in the comprehensive plan and continuous planning process as it relates to the land development code and other city codes, ordinances and policies.

8.4.3.7.

The planning director shall have the discretion to determine if buildings for 5,000 to 10,000 square feet shall require approval by the planning commission as established in section 9.2. The developer will be advised of any discrepancies or comments made by any of the concerned departments and may appear before the site plan review committee or the appropriate commission or board.

8.4.3.8.

All procedures for permits, amendments and variances shall follow the applicable requirements and procedures as established by city codes or ordinances. See article 9, Application Procedures. The committee's report shall consist of the review of each member.

8.4.3.9.

Other special cases and projects that may be brought to the committee's attention by the mayor, mayor and board of aldermen, director of planning, the director of public works, or the city engineer or other member of the site plan committee.

8.5.1.

Creation. The City of Oxford Department of Planning is hereby created and designated as the authority whose duties shall include responsibility for the implementation of all development and redevelopment, i.e., land development code, so that they relate to the development and redevelopment of land.

8.5.2.

Responsibilities. The responsibilities of the City of Oxford Department of Planning shall include but not necessarily be limited to the following:

8.5.2.1.

Coordinate the creation, maintenance or update of the comprehensive plan of the City of Oxford.

8.5.2.2.

Develop and propose policies, projects and procedures designed to implement the comprehensive plan.

8.5.2.3.

Conduct such inspections of buildings, structures and use of land as are necessary to determine compliance with the terms of this land development code. This duty shall include complete coordination and cooperation with the department of public works, the building department, as well as other city officials and the City of Oxford Planning Commission to correct any violations found to exist.

8.5.2.4.

Liaison, support, and coordination with all appropriate boards and commissions of the City of Oxford.

8.5.2.5.

Liaison with and report to the mayor and board of aldermen.

8.5.2.6.

Accounting of all fees and maintenance of current fee schedule.

8.5.2.7.

Review all requests for land development code amendments, applications for subdivision approval, variance requests and special exceptions and other development matters and make recommendations concerning their disposition.

8.5.2.8.

Coordination of matters before the City of Oxford Planning Commission.

8.5.2.9.

Coordination of the subdivision approval process.

8.5.2.10.

Enforce or cause the enforcement of the land development code.

8.6.1.

Designation. A director of planning is hereby designated for the purpose of facilitating city planning in the Oxford and superintending the affairs of the department of planning.

8.6.2.

Responsibilities. The duties of the Director of Planning shall include, but not necessarily be limited to the following:

8.6.2.1.

supervision of the creation, maintenance or update the comprehensive plan and provide an update the comprehensive plan every five years at a minimum.

8.6.2.2.

Manage the affairs of the department of planning.

8.6.2.3.

Supervision of the maintenance of the official zoning map in good and useful condition and properly record on the map all of the amendments to the Code that change boundaries of the zoning district.

8.6.2.4.

Maintain permanent and current records of documents and proceedings under this land development code.

8.6.2.5.

Provide and maintain a continuing program of education and public information on zoning and subdivision matters.

8.6.2.6.

Upon receipt from the department of planning and the city clerk's office, receive, file, and transmit to the site plan review committee, the Oxford Planning Commission, board of adjustment, or the mayor and board of aldermen, all appeals and all applications for subdivisions, site plans, variances, amendments, and special permits and other matters on which the site plan review committee. The Oxford Planning Commission, board of adjustment or mayor and board of aldermen are authorized to act under the provisions of this land development code.

8.6.2.7.

Issuance of land development code applications and other forms.

8.6.2.8.

Providing public information relating to zoning matters.

8.6.2.9.

Registration and maintenance of records and maps on nonconforming uses, structures and undeveloped lots.

8.6.2.10.

Maintenance and data collection for the current land use map.

8.6.2.11.

Appearance before the City of Oxford Planning Commission and the mayor and board of aldermen to furnish information helpful in reaching decisions.

8.6.2.12.

Define words or phrases of this Code which are not found under article 10 or article 3.

8.6.2.13.

Coordination of the site plan process and the preliminary and final subdivision plat approval process.

8.6.2.14.

Grant administrative waivers as defined and limited in this Code.

8.6.2.15.

Issue certificates of zoning compliance.

8.6.2.16.

Ensure that all public notice requirements are met.

8.6.2.17.

Establish the deadlines for applications, appeals and agendas.

8.6.2.18.

Coordination of all applications and appeals through the department of planning and the city clerk's office and mayor and board of aldermen agenda.