(A)   Any person or authorized representative desiring a permit or approval required by this Title 16 shall file an application with the Planning Director or the designee.

   (B)   The Planning Director shall prescribe the form in which applications shall be made permits and approvals pursuant to this Title 16. The Planning Director may prepare and provide blank forms for such purpose and may prescribe the type of information to be submitted in the application by the applicant.

   (C)   Information required as part of an application shall, at a minimum, include:

      (1)   The names, addresses, and telephone numbers of the property owner and applicant;

      (2)   Proof of ownership;

      (3)   A letter of authorization from the property owner, if the applicant is other than the owner; and

      (4)   Address and legal description of the properties involved.

   (D)   An application for a variance, planned development permit, conditional use permit, or design review approval shall be accompanied by a description of the proposed use or project and the information required on the submittal requirements list available in the Planning Department.

   (E)   For applications requiring a public hearing as a scheduled matter, the applicant shall submit a list of all persons or agents owning properties within a 300-foot radius from the exterior boundaries of the subject property, or as required by law. Such list shall be accompanied by copies of all Ventura County Assessor's maps used in preparing the list, and an affidavit certifying that the list is true and correct and has been obtained from the most recent assessment role of the Ventura County Assessor no longer than 90 days prior to the filing of the application.

   (F)   For applications for projects involving the use of hazardous materials, the handling of solid waste, or alcohol sales and service, the applicant shall submit a list of all persons or agents owning properties within a 1,000-foot radius from the exterior boundaries of the subject property. Such list shall be accompanied by copies of all Ventura County Assessor's maps used in preparing the list and an affidavit certifying that the list is true and correct and has been obtained from the most recent assessment role of the Ventura County Assessor no longer than 90 days prior to the filing of the application.

   (G)   The Planning Director may waive the filing of one or more of the items listed in subparagraph (D) above or may require other pertinent information to be submitted.

   (H)   The accuracy of all information submitted shall be the responsibility of the applicant.

   (I)   In the event that delays are encountered in the processing of an application, the list of surrounding property owners shall be updated to be no older than 90 days prior to the scheduled hearing date.

(Ord. 1104, passed 7-19-04)

   No application shall be processed until it has been deemed complete by the Planning Director or the designee. No application shall be deemed complete until all required information is provided in the required quantity and format.

(Ord. 1104, passed 7-19-04)

   (A)   Within 30 days after receiving an application for a development project, the Planning Director shall determine in writing whether an application is complete. Such a determination shall be transmitted immediately to the applicant at the address indicated on the application form.

   (B)   If an application is determined to be incomplete, the Planning Director shall specify those parts of the application that are incomplete, and shall indicate the manner in which they can be made complete.

   (C)   After the Planning Director has accepted an application as complete, the Planning Director shall not subsequently request of an applicant any new or additional information that was not required as part of the application originally determined to be complete.

   (D)   The Planning Director may in the course of processing an application, require the applicant to clarify, amplify, correct, or otherwise supplement the information required for the original application.

   (E)   Termination of incomplete application. Upon written notification to the applicant, processing of an incomplete application may be terminated if no reasonable effort has been made by the applicant to complete the application for a period of six months from the date of notification of incompleteness. All unused fees shall be refunded to the applicant. An extension to this six-month period may be granted by the Planning Director on written request by the applicant showing good cause.

(Ord. 1104, passed 7-19-04)

   Whenever more than one permit or approval is required for a proposed development project or use, all applications shall be filed and processed concurrently. All such related applications shall be reviewed in accordance with the procedures set forth for the application requiring the highest level of review.

(Ord. 1104, passed 7-19-04)

(Ord. 1104, passed 7-19-04; Am. Ord. 1188, passed 2-19-08)

   (A)   Each applicant for a land use action authorized by this Title 16 shall pay those fees and costs as established by resolution of the City Council.

   (B)   At any time prior to final action on any application filed pursuant to this Title 16, the applicant, by written request filed with the Planning Department or with the City Council, if action by the Planning Department has been completed thereon, may withdraw the application and terminate further consideration thereof.

   (C)   Where such written request has been filed and the application withdrawn, the applicant may file a proper claim for refund of any fee paid for the filing of such application. Upon approval of the claim by the Planning Director, the City Council may order the refund of such fee less any costs the Council may determine to have been incurred by the city incidental to action or proposed action on the application.

   (D)   Application for refund of fees shall be made in the manner and on the form prescribed for refund authorized by the California Government Code.

(Ord. 1104, passed 7-19-04)

   (A)   Whenever a Variance, Planned Development Permit, or Conditional Use Permit is granted by the Planning Commission or the City Council upon any condition or limitation, or for a limited period of time, the Commission or Council may require the applicant to furnish security in the form of money or a surety bond in an amount fixed by the Commission or Council to ensure compliance with the conditions and limitations, including the limitation of time, upon which the Variance, Planned Development Permit, or Conditional Use Permit is granted.

   (B)   Every such bond shall be a penalty bond in a form satisfactory to the City Attorney, payable to the City of Santa Paula, and conditioned upon compliance with the conditions and limitations, including the limitation of time, upon which such Variance, Planned Development Permit, or Conditional Use Permit is granted.

   (C)   Upon the breach of any condition or limitation, including the limitation of time, upon which the Variance, Planned Development Permit, or Conditional Use Permit is granted, the money or the bond furnished as security shall be forfeited to the city, and such money or the money collected on any such bond shall be paid into the general fund of the City of Santa Paula.

(Ord. 1104, passed 7-19-04)

   (A)   Whenever an application or portion of an application has been denied or revoked and the denial or revocation becomes final, no new application for the same or similar request may be accepted within one year of the date of the denial, unless the Planning Director finds that the conditions surrounding the application have sufficiently changed to warrant a new application.

   (B)   For the purpose of this section, "changed conditions" shall mean a substantial change in land use on properties in the vicinity, improved infrastructure in the vicinity, altered traffic patterns, or any such similar change resulting in a changed physical environment.

(Ord. 1104, passed 7-19-04)

   (A)   The grantee of a permit or variance shall be given a time limit as specified in this Title 16 to establish a right to use the permit or variance. Failure to exercise the right within the specified time limit shall render the permit or variance null and void.

   (B)   Should a property be granted with more than one permit or variance, or combination thereof, failure to exercise the right of any permit or variance within the specified time limit shall cause the concurrent expiration of all permits or variances associated with the property.

(Ord. 1104, passed 7-19-04)