The Commission shall adopt written rules for the transaction of its business and for the consideration of applications for certificates of appropriateness and for designations of historic districts and sites. Such rules shall not be inconsistent with the provisions of this chapter and shall include, but not be limited to, rules pertaining to all notices and hearings required herein.

In order to provide information to the public that is useful to the preservation and protection of historic districts and sites and to provide the basis for consistency of policy, the administrative officer on behalf of the Commission shall maintain complete files and records. The Commission's files shall include, but are not limited to, data used in the classification of buildings, places and structures, minutes of Commission meetings, applications for certificates of appropriateness along with collateral data, decisions and appeals associated therewith and information, materials and references submitted to the public related to historic preservation.

The Commission secretary shall keep minutes and records of all meetings and proceedings, including voting records, attendance, resolutions, findings, determinations, decisions and applications. All meetings shall be noticed and conducted in accordance with the Open Public Meetings Act. Copies of all minutes shall be maintained in the office of the Commission and shall be delivered promptly to the Borough Clerk. A record of Commission proceedings shall be maintained and made available, but a formal verbatim record shall not be required.

Copies of records shall be made available to municipal bodies, agencies, and officials for their use.

When the Planning Board refers an application for development to the Historic Preservation Commission, the Commission shall provide a copy of its report to the Planning Board with a copy to the applicant.

The zoning officer shall maintain and display an up-to-date map showing the historic district, as well as a current listing of historic sites with addresses.

No member of the Commission shall be permitted to act on any matter in which he or she has, either directly or indirectly, any personal or financial interest. Unless a member resides or owns property within 200 feet of property that is the subject of an application, mere ownership or residence in a designated historic district or ownership of a designated historic site or a non-designated site shall not be deemed to be a personal or financial interest.

A member of the Commission may, after a public hearing, if requested, be removed by Borough Council for cause.