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East Windsor City Zoning Code

§ 20-32

Escrow Deposits, Application Fees, and Inspection Fees. 1

[Ord. 1976-21; Ord. 1977-2; Ord. 1978-25; Ord. 1981-13; Ord. 1982-8; Ord. 1982-19; Ord. 1982-24; Ord. 1985-5; Ord. 1988-7; Ord. 1990-8; Ord. 1992-18; Ord. 1994-27; Ord. 2013-01]
a. 
Obligation to pay application fees and professional fees incurred during the course of review. Applicants submitting the applications set forth herein shall pay such application fees as are due and all reasonable costs for professional services, including engineering, legal, planning, and other, incurred by the Township in connection with the review and approval by the Planning Board or zoning board of adjustment, including review by any advisory Township committee or commission such as the historic preservation commission of the applications set forth herein or by the Township Council of any aspect thereof, including an appeal, including costs incurred during any informal review of a concept plan by such board and review to assure that the conditions of approval have been satisfied. Such professional services may be by Township employees or consultants retained by the Township on a general basis or retained specially for an application by the board of jurisdiction or the Township. In conjunction with payment of such professional fees, the applicant shall make an escrow deposit in the amount and manner set forth herein and shall execute an agreement in a form provided by the Township obligating itself to pay such fees. The application fee is a flat fee to cover direct administrative expenses and in nonrefundable.
b. 
Amount of fees and escrow deposits due. Each applicant shall, no later than ten days after submitting an application, submit to the Township treasurer in cash or by certified check or money order the following sums as application fees and escrow deposits together with a fully executed escrow agreement in the form provided by the Township. Completeness review shall not commence until the application fees and escrow deposit have been paid. Where one application for development includes more than one approval request, the sum of the individual required fees shall be paid.
1. 
Residential Site Plan and Subdivision Fees:
Application Fees
Escrow to Be Deposited
Sketch Plat
$250.00
0-20 lots/units: $150.00 per lot or unit
21+ lots/units: $3,000.00 plus $100.00 per lot/unit in excess of 20.
Minor Subdivision
$250.00
$3,000.00
Site Plan and/or Major Subdivision:
Preliminary:
0-10 units or lots
$250.00
$1,000.00 per lot or unit
11-20 units or lots
$375.00
$600.00 per lot or unit
21 or more units or lots
$500.00
$400.00 per lot or unit for each remaining lot or unit
Final:
0-10 units or lots
$150.00
$500.00 per lot or unit
11-20 units or lots
$250.00
$300.00 per lot or unit
21 or more units or lots
$375.00
$200.00 per remaining lot or unit
2. 
Commercial/Industrial Development Application Not Involving New Buildings, Fees and Escrows:
Application Fees
Escrow to Be Deposited
0-3 Lots
$250.00
$1,000.00
4 or more Lots
$250.00
$2,000.00 + $600.00 per lot
3. 
Commercial/Industrial Development Application Involving New Buildings, Fees and Escrows.
Application Fees
Escrow to Be Deposited
Preliminary:
Total Floor Plan
0-1,999 square feet
$250.00
$4,000.00
2,000 — 19,999 square feet
$375.00
$5,000.00 + $500.00 per each 1,000 square feet of gross floor area
20,000 + square feet
$500.00
$6,000.00 + $400.00 per each 1,000 square feet above 20,000 feet of gross floor area
Application Fees
Escrow to Be Deposited
Final:
Total Floor Plan
0-1,999 square feet
$150.00
$2,000.00
2,000 — 20,000 square feet
$250.00
$2,500.00 + $250.00 per 1,000 square feet of gross floor area
20,000 + square feet
$375.00
$3,000.00 + $200.00 per each 1,000 square feet above 20,000 sq. ft. of gross floor area
4. 
Other Submissions:
Application Fees
Escrow to Be Posted
Conditional use approval
$250.00
$2,000.00
Appeals under 40:55D-70a
$250.00
$1,000.00
Interpretation or special questions under 40:55D-70b
$250.00
$1,000.00
Hardship variances for more than one residential unit or other type of use under 40:55D-70c
$250.00
$1,000.00
Hardship variances for one residential unit
$100.00
$500.00
Use variances under 40:55D-70d
$250.00
$2,500.00
Permits under 40:55D-34 and 36
$250.00
$1,000.00
Modifications of previously approved plans without changes to MIC or FAR
$250.00
$1,500.00
All other modifications of previously approved plans
$375.00
One-half of original deposit
Re-submittal of an application for preliminary or final major subdivision or site plan approval where applicant has submitted an application deemed incomplete
$125.00
No additional escrow
Soil erosion and sedimentation control plan certification
$100.00 for the first core or portion thereof, plus $10.00 per acre for every additional acre up to and including 20 acres, plus $5.00 per acre for acreage over 20 acres
None
List of persons within 200 feet
$10.00 or $0.25 per name, whichever is greater
None
Subdivision certificate of approval
$10.00
None
Historic preservation commission
Additions/alterations
$25.00
$100.00
New construction/ relocations/demolitions
$100.00
$250.00
5. 
Amended:
Application Fees
Escrow to Be Posted
Submissions:
Revised or amended plans or submissions in all categories
$150.00
An amount not to exceed 50% of the original escrow requirement as determined by the designated agent of the board of jurisdiction
6. 
Application Fees
Escrow to Be Posted
Informal pre-application fee for meetings with Township contract professionals, except minor subdivision or hardship variance for a single family detached residential unit:
None
$1,000.00
c. 
Inspection fees.
1. 
The amount of fees to be paid to the Township for engineering inspections and incidental engineering services in connection with approved applications for development as defined in N.J.S.A. 40:55D-3, shall be charged at the authorized rate of the engineer or other consultant approved by the Township and in effect at the time the service is rendered. Services provided by Township employees including but not limited to the Township engineer, shall be charged at a rate equal to the hourly salary rate of each employee providing services, as established by the annual salary ordinance, plus 100% fringe benefits and overhead allowance.
2. 
Fees shall be uniform for both the Planning Board and zoning board of adjustment.
d. 
Miscellaneous.
1. 
If final total square footage is unknown, fees and escrows shall be based upon maximum floor area permitted under Township zoning ordinances.
2. 
For site plans involving expansion, additions and modifications of existing buildings, fees and escrow deposits shall be calculated on the area of the expansion, addition or modification, only.
3. 
Development review fees for either subdivision or site plan applications may be proportioned to stages of submittals as approved by the Planning Board.
4. 
Unexpended escrow deposits for sketch plats and concept plans shall be credited against escrow deposits due upon filing of an application for development.
e. 
Escrow deposits.
1. 
Within 45 days after the filing of an application for development, the appropriate board's designated official shall review the application to determine whether the escrow amounts set forth above are adequate, including whether escrow fees should be charged for applications for which the escrow deposit is listed as "None Required." In conducting such review, the following criteria shall be considered.
(a) 
The presence or absence of public water or sewer servicing site.
(b) 
Environmental considerations, including but not limited to geological, hydrological, and ecological factors.
(c) 
Traffic impact of the proposed development.
(d) 
Impact of the proposed development on existing aquifer or water quality.
(e) 
Impact on improvements which might require off-tract or off-site contributions agreements.
(f) 
Impact on open space, landscaping, woodlands and the like.
2. 
If additional sums are deemed necessary, the applicant shall be notified of the required additional amount and shall add such sum to the escrow within ten days of receipt of such notice for additional sums. Each applicant shall, prior to the application being deemed complete, submit to the Township treasurer in cash or by certified check or money order the amount of additional escrow deposit determined by the appropriate board's designated official to be due in accordance with this subsection and shall complete all forms as required by the appropriate board's designated official. The board of jurisdiction may make the continued current payment of all escrow fees due and to be due under paragraphs b through d and g from applicant a condition of the approval of any application.
f. 
Payment of additional fees incurred during the course of review for which escrow deposit is insufficient. Upon the funds in the escrow account being reduced to 30% of the amount initially deposited, the appropriate board's designated official shall after notification by the treasurer forthwith bill the applicant for any charges for professional services it being the intent of this section that such 30% be retained in the escrow account until any refunds are due. The appropriate board's designated official shall also bill the applicant forthwith for any professional services covered by this section whether or not funds have been refunded pursuant to paragraph f thereof. Payment is due within 15 days of receipt of such bill.
g. 
Failure to pay amounts due. If the applicant has failed to pay any amounts due under this section, the Township may: (1) stop construction until such amounts and penalties equal to an interest payment on unpaid bills of 1 1/2% per month plus Township legal fees and collection charges necessary to collect any unpaid bills are paid; (2) deny the issuance of any construction permits or certificates of occupancy if such amounts are due and payable; (3) deem any approval conditioned by the board of jurisdiction on applicant's payment of any amounts under this section to be null and void as though the board of jurisdiction had denied such application on the date of conditional approval; (4) through the board of jurisdiction, deny the application. In addition, all escrow charges which are due and owing shall become a lien on the premises with respect to which said charges are required and shall remain so until paid. Said overdue charges shall accrue the same interest from time to time as taxes upon real estate in the Township. The Township shall have the same remedies for the collection thereof with interest, costs, and penalties as it has by law for the collection of taxes upon real estate. The applicant shall be responsible for all costs of collection of unpaid escrow fees, including attorneys fees at standard rates and all costs. The board of jurisdiction may deny the application if the applicant has failed to pay any amounts due under this section.
h. 
Unexpended escrow funds. All unexpended escrow funds shall be refunded to the applicant within a reasonable time after the last building permit is issued or such earlier time as the chief financial officer certifies that all professional services to be paid by escrow funds have been completed and billed. The refunding process will be in accordance with the guidelines and procedures established by the division of local government services in effect at that time. In no event, however, shall the application fees required pursuant to this section be refunded.
i. 
Fee for inspection of constructed improvements.
1. 
Each applicant shall pay all reasonable costs (including overtime charged by any professional) for the municipal inspection of the constructed site and off-site improvements for improvements not otherwise inspected pursuant to the Uniform Construction Code, and shall execute an agreement in a form provided by the Township obligating itself to do so. An escrow fund will be established with the Township before construction begins, and such funds shall be used to pay the fee and costs of professional services employed by the Township to inspect the construction.
2. 
An initial fee of 7% of the estimated cost of the improvements up to $100,000 and 3 1/2% of the estimated cost of improvements over $100,000 shall be deposited with the Township prior to the issuance of any construction permit. The basis for fees to be charged by the Township for inspection services shall be the same fee basis the Township uses to pay for Township related projects, including over-time charges. The estimated cost of improvements shall be calculated by the Township engineer based on current competitive prices for similar work in the area.
j. 
Itemized bills. A monthly itemized bill for fees not paid from escrowed funds will be forwarded to the applicant when the escrow amount has been reduced to less than 30% of the amount initially deposited, it being the intent of this section that 30% of such amount be retained in the escrow account until the inspections are completed. Payment is due within 15 days of receipt of such bill. Interest at the rate of 1 1/2% per month shall be charged on all payments not received within 15 days of receipt of the bill. All unexpended escrow funds shall be returned to the applicant within a reasonable time after receipt of written request of the applicant, and the Township engineer certifies that the inspections have been completed, and the release of escrow funds approved.
k. 
Use of performance bonds. Any performance bond, letter of credit or other guarantee provided by an applicant shall provide that the Township may, in its sole and absolute discretion, apply any funds available from any such performance bonds, letter of credit or other guarantee posted by the applicant against the amount owed hereunder by providing applicant ten days prior written notice of the Township's intent to draw against the performance bond, letter of credit or guarantee. If the Township shall draw against the performance bond, letter of credit or other guarantee, the applicant shall replenish said draw within 10 days of written notice. Failure to restore funds shall be a default and the Township shall have, in addition to any others, all rights set forth in paragraph g hereof.
l. 
Waiver for lower income housing. Notwithstanding any other provision of this section, a waiver of all Township subdivision and site plan escrow fees and building permit and certificates of occupancy fees shall be granted by the approving Township agency for all housing units being provided by the applicant for low and moderate income families.
m. 
Deposit of escrow funds. The Township treasurer shall deposit all escrow funds in accordance with N.J.S.A. 40:55D-53.1, and shall charge the administration fee permitted thereunder to defray the cost of administrating said account.
[1]
Editor's Note: The Escrow Agreement Form, referred to herein, is included as an attachment to this chapter.