It shall be the duty of the administrative officer to keep a record of all applications for and all development permits issued, together with a notation of all special conditions involved. He shall file and safely keep copies of all plans submitted, and the same shall form a part of the records of his office and shall be available for the use of the borough council and of other officials of the borough.

The administrative officer shall prepare a monthly report for the borough council, summarizing for the period since his last previous report all development permits issued and all complaints of violations and the action taken by him consequent thereon. A copy of each such report shall be filed with the borough tax assessor at the same time it is filed with the borough council.